Best Meeting Management Software for 2025

HubSpot CRM is a cloud-based customer relationship management platform designed to help businesses manage and analyze customer interactions throughout the sales and marketing lifecycle. It provides tools for contact and lead management, email tracking, pipeline management, marketing automation, and performance analytics. The system is known for its user-friendly interface and seamless integration with other HubSpot tools, making it particularly popular among small to medium-sized businesses. HubSpot CRM is available in a free version with basic features, while more advanced capabilities—such as sales forecasting, custom reporting, and AI-powered insights—are accessible through paid tiers. The platform emphasizes ease of use, scalability, and centralized data, enabling teams to align their sales, marketing, and customer service efforts more effectively.

• Contact Management
• Deal Pipeline Management
• Email Tracking and Notifications
• Meeting Scheduling
• Live Chat and Chatbots
• Marketing Automation
• Sales Automation
• Custom Dashboards and Reporting
• Lead Scoring

Free Tools – $0/month Includes basic CRM, contact management, email marketing, forms, live chat, and reporting tools.

Starter – Starting at $20/month Adds features like email marketing automation, simple conversation routing, and removal of HubSpot branding. Pricing varies depending on the number of contacts.

Professional – Starting at $500/month Includes advanced marketing automation, custom reporting, sales sequences, lead scoring, and team collaboration tools.

Enterprise – Starting at $1,200/month Offers enterprise-grade features such as custom objects, advanced permissions, predictive lead scoring, and more extensive analytics.

Note: Prices vary depending on whether you're purchasing individual Hubs (e.g., Sales, Marketing, Service) or bundling them as part of the CRM Suite.

Monday.com is a highly adaptable platform designed to streamline work and project management for teams of various sizes. Its user-friendly, visually organized interface, enhanced by color-coded elements, allows users to navigate effortlessly without needing technical skills. With over 200 ready-made templates and a straightforward drag-and-drop system, teams can quickly set up workflows and begin managing tasks efficiently. Additionally, its powerful dashboard builder and no-code automation tools help users visualize data clearly and eliminate repetitive processes, boosting overall productivity.

• Visual Board Structure
• Customizable Columns
• Multiple Board Views
• Automations
• Integrations
• Dashboards and Reporting
• Time Tracking
• Mobile App Support

monday.com offers a Free Plan for up to two users at no cost, ideal for individuals or small teams. The Basic Plan costs $12 per seat monthly and includes unlimited boards and prioritized support. The Standard Plan at $17 per seat monthly adds timeline and calendar views, guest access, and automation limits of 250 actions. The Pro Plan, $28 per seat monthly, significantly increases automation and integrations to 25,000 actions and introduces private boards and enhanced analytics. Enterprise pricing is custom and includes advanced security and premium support. A 14-day free trial of Pro is available.

ClickUp is introduced as a project management solution crafted to simplify team coordination and streamline workflow processes. The available overview hints at a platform that brings together various elements of project management into an integrated interface, potentially supporting task organization and team collaboration. Although the details remain minimal, the initial impression is that ClickUp may offer a flexible framework adaptable to different project needs, aligning well with customers looking for an all-in-one project management tool. This brief insight lays the groundwork for a deeper exploration of how ClickUp might serve as a strategic resource for modern teams.

• Comprehensive Task Management and Organization
• Customizable Views to Fit Workflow
• Manage Dependencies Across Complex Projects
• Efficient Automations Reducing Manual Tasks
• Integrated Time Tracking for Efficiency
• Real-time Collaboration Enhancing Effective Teamwork
• Insightful Reporting and Custom Dashboards
• Seamless Integrations Connecting Essential Tools

ClickUp offers diverse pricing options catering to individuals and large teams. The Free plan provides essential collaborative features at no cost, appealing to small teams. For expanded functionalities, the Unlimited plan costs $7 per user monthly, while the Business plan at $12 per user elevates performance with additional tracking and automation tools. The Business Plus plan, priced at $19 per user per month, further enhances customization and admin controls. For comprehensive enterprise needs, pricing details are available upon contact, ensuring scalability and tailored solutions for growing organizations. Expert support available.

Jotform stands out as a versatile online form builder software that caters to both individuals and organizations seeking efficient solutions for creating customized forms without needing coding skills. Its intuitive drag-and-drop interface, combined with a vast library of pre-designed templates, enables users to quickly produce professional-quality forms for various applications such as surveys, registrations, and payments. The platform’s strong integration capabilities with popular third-party tools streamline data management and automate workflows, while features like conditional logic personalize the user experience by adapting forms based on input. Additionally, Jotform prioritizes security with SSL encryption and offers collaborative tools and notification systems, making it a comprehensive choice that is accessible even to small users through its free plan.

• Powerful User-Friendly Survey Builder Tools
• Vast Library of Customizable Templates
• Real-Time Comprehensive Reporting and Analytics
• Seamless Embedded Website Form Integration
• Innovative Optimized Mobile-Friendly Form Experience
• Dynamic Conditional Logic for Customization
• Extensive Integrations with Third Parties
• Secure Payments Integration for Commerce

Jotform offers flexible pricing plans to suit diverse needs. The Free plan provides limited monthly submissions and basic features at no cost, ideal for testing new ideas. The Bronze and Silver plans, at $34 and $39 per month respectively, expand submission limits, payment capacities, storage, and form customization by eliminating branding. Advanced users benefit from the Gold plan at $49 monthly, combining extensive submissions, larger storage, and HIPAA compliance. For unlimited use and tailored solutions, the Enterprise plan invites direct inquiry for pricing details. Contact Jotform now for further information.

Slack serves as a dynamic platform designed to streamline communication and collaboration for organizations regardless of size. Its intuitive interface simplifies team interactions by organizing conversations into topic-specific channels, creating focused environments for projects, departments, or tasks. Beyond messaging, Slack integrates seamlessly with over 2,600 third-party applications such as Google Drive, Asana, Jira, and Trello, centralizing various workflows to minimize app-switching. Additionally, features like direct messaging, file sharing, automated workflows, and powerful search capabilities enhance productivity, while its multi-language support and robust mobile app ensure connectivity for global teams anywhere with internet access.

• Channels
• Slack Connect
• File Sharing
• Integrations
• Voice and Video Calls
• Workflow Builder
• Security Features
• Notifications

Slack’s free tier enables teams to experience essential messaging functionalities indefinitely and serves as an introduction for smaller businesses. The Standard plan, priced at $6.67 per active user monthly on an annual basis, includes enhanced customization and integrations for growing teams. For organizations requiring further enterprise capabilities, the Plus plan, at $12.50 per active user per month billed annually, offers advanced security and compliance features. Larger companies needing broader administrative control can choose the Enterprise Grid plan, available through a personalized quote, delivering tailored solutions for expansive internal collaboration effectively.

Doodle emerges as a scheduling solution aimed at streamlining how appointments and meetings are coordinated online. It is designed to reduce the usual back-and-forth in setting times, offering a user-friendly experience that accommodates the diverse demands of coordinating multiple parties. The tool combines simplicity with robust flexibility, presenting a dynamic approach to managing appointments that can adapt to both straightforward and intricate scheduling challenges. In essence, Doodle positions itself as a practical option for those in search of an efficient, easy-to-use online appointment scheduling software solution.

• Standalone personalized online booking pages
• Seamlessly integrated calendar scheduling app
• Reliable real-time calendar syncing functionality
• Flexible online availability settings management
• Dynamic group polls for coordination
• Automated multi-channel meeting scheduling reminders
• Integrated video conferencing link inclusion
• Fully customizable professional branding options

Doodle offers flexible pricing plans tailored for online appointment scheduling. The Pro plan is $6/month for individuals and covers essential features such as calendar integrations, personalized URLs, and custom branding. The Team plan at $30/month accommodates five users with similar functionalities. For larger organizations, the Enterprise plan offers custom billing and dedicated support for 20+ users upon request. Additionally, a free trial allows potential users to explore the tool’s core scheduling capabilities. These varied options enable companies to scale efficiently while accommodating both individual needs and larger teams effectively, streamlining appointment scheduling.

Bitrix24 stands as a unified platform that brings together a range of functionalities designed to support efficient customer relationship management. The solution is presented as a flexible tool, capable of integrating various business operations into one accessible ecosystem. Its approach emphasizes an adaptive structure that can potentially streamline communication and organizational workflow, making it an appealing option for companies in search of a robust CRM solution. Overall, Bitrix24’s versatile design invites prospective customers to explore a consolidated method for managing their business interactions.

• Comprehensive Bitrix24 CRM Management System
• Intelligent Bitrix24 Sales Automation Tools
• Robust Analytics and Reporting Platform
• Advanced Marketing Automation and Integration
• Seamless Efficient Telephony Integration Functionality
• Unified Modern Integrated Communication Suite
• Dynamic Social Selling and Outreach
• Customizable Dashboard and Reporting Interface

Bitrix24 offers a layered pricing structure for CRM-driven companies. Its Free edition delivers full CRM and collaboration without charge, available for unlimited users. The Basic plan ($49 monthly or $61 annually) suits small teams with up to five users, while the Standard plan ($99 or $124) expands capabilities for 50 users. The Professional option increases functionality for up to 100 users at $199 or $249. Finally, the Enterprise 250 plan serves larger organizations with up to 250 users at $399 or $499, plus a 15-day free trial for higher-tier services.

Hypercontext offers a meeting management solution geared toward enlivening how teams prepare and conduct their collaborative sessions. Although the provided overview lacks specific details, the platform is presented as a tool designed to streamline meeting processes, making it easier for organizations to manage agendas and follow-up tasks. Its emphasis on optimizing meeting productivity is intended to resonate with prospective customers looking to elevate their meeting culture. Overall, Hypercontext is positioned as a promising addition for those seeking a software solution that transforms traditional meetings into more engaging and efficient interactions.

• Robust Goal and Progress Tracking
• Structured and Efficient Agenda Creation
• Impactful Feedback and Recognition Tools
• Seamless Customizable One-on-One Meeting Templates
• Action Item Delegation and Tracking
• Comprehensive Meeting Analytics and Insights
• Seamless Participant Email Integration System
• Customizable Meeting Notifications and Alerts

Hypercontext delivers flexible pricing tailored to meeting management. The free Basic Plan lets anyone test collaborative meeting agendas, unlimited meetings and automated minutes. Small teams enjoy a $5 monthly plan for up to five users, enabling comprehensive collaboration with agenda templates and calendar syncs. Managers can upgrade to the Pro Plan, starting at $5.60 per month per user, which includes tracking and suggestions. Additionally, the Business Plan starts at $8.80 per month per user, offering goal-setting and predictive billing. Organizations seeking a tailored solution must consult Hypercontext for Org-wide pricing.

Microsoft Teams offers a versatile hub for collaboration, seamlessly integrating essential Microsoft 365 tools such as Word, Excel, and SharePoint into one unified environment, thereby streamlining workflow processes and reducing the need for juggling multiple applications. Its robust communication capabilities—ranging from instant messaging and video calls to efficient file sharing—cater to real-time collaboration, effectively bridging the gap between remote and in-office teams. The platform also supports secure, real-time document co-authoring, ensuring that every team member accesses the most current version, which mitigates the risks of version control issues and confusion common in traditional email exchanges. Moreover, by consolidating various communication channels into a single space, Teams minimizes distractions while hosting large meetings and events, making it a compelling solution for organizations aiming to enhance productivity and coordination in modern work environments.

• Seamless Microsoft 365 App Integration
• Instant Messaging for Quick Collaboration
• Dedicated Channels for Organized Communication
• Robust Video Conferencing Capabilities Enabled
• Real-Time File Sharing and Collaboration
• Dynamic Task Management via Planner
• Secure Guest Access for Teams
• Integrated Calendar for Meeting Management

Microsoft Teams offers a range of pricing plans tailored for companies. Users can opt for the free version featuring unlimited chats and meeting capabilities. For individuals, Microsoft 365 Personal, at $6.99 monthly, and Family options provide extended storage and attendance. Business plans vary: Teams Essentials from four dollars per user; Business Basic, Standard, and Premium at gradually higher prices with progressively robust support and productivity tools. Phone bundles integrate cloud-based calling with varying feature sets. Paid plans are available on monthly or annual subscriptions with free trial opportunities for evaluation.

Google Meet’s deep integration with Google Workspace—with seamless connections to Calendar, Gmail, and Drive—ensures that prospective users can easily schedule and collaborate on meetings without disrupting their existing workflows. The platform’s browser-based design eliminates the need for additional downloads, offering an intuitive experience that caters to both occasional users and professionals seeking efficiency. With high-quality video and audio, along with features like real-time captioning, screen sharing, and breakout rooms, the tool is well-equipped to handle everything from intimate team discussions to large-scale webinars accommodating up to 1,000 participants. Enhanced security measures, including robust encryption protocols, further solidify its reputation as a reliable solution for organizations prioritizing both performance and data privacy.

• High quality video and audio
• Seamless real-time screen sharing functionality
• Seamless integration with Google Workspace
• Built-in meeting recording with Drive
• Robust security with end-to-end encryption
• Comprehensive participant management and controls
• Insightful attendance reports for meetings
• Universal mobile access and compatibility

Google Meet pricing is as versatile as it is straightforward, catering to companies of all sizes. The free plan allows unlimited meetings with 100 participants for 60 minutes per session, while the Starter plan is priced at $7 per user monthly, extending meeting durations and offering essential collaboration tools. For enhanced features and increased participant capacity, the Standard plan at $14 per user and the Plus plan at $22 per user deliver capabilities, including advanced controls and storage. Custom pricing is available for the Enterprise plan, requiring consultation from Google.

Prospective customers seeking a robust meeting productivity tool will find MeetGeek a compelling option, as it harnesses the power of AI to generate concise, well-organized summaries that capture key discussion points, decisions, and action items. The platform’s advanced natural language processing delivers real-time transcriptions with over 95% accuracy, ensuring that no important details slip through the cracks. Moreover, its seamless integration with more than 7,000 applications—including Zoom, Microsoft Teams, and Google Meet—coupled with an intuitive interface, simplifies the synchronization of meeting content across your favorite tools. Finally, with a feature-rich free plan offering AI summaries and analytical insights, MeetGeek emerges as an attractive choice for individuals and small teams looking to enhance their meeting efficiency without an immediate financial commitment.

• Automated Meeting Recording Feature Enabled
• Real-Time Conversation Transcription Feature Enabled
• AI-Generated Meeting Summaries Feature Enabled
• Automatic Action Item Detection Feature
• Integration With Popular Tools Feature
• Searchable Meeting Archives Access Feature
• Team Insights And Analytics Feature
• Secure Meeting Data Handling Feature

MeetGeek’s pricing ranges from a cost-free Basic plan offering limited transcription and storage, to Pro and Business plans designed for scaling user needs. The Pro plan charges either $15 per user monthly (annual billing) or $19 monthly, delivering enhanced recording and sharing features along with longer storage timelines. The Business plan steps up transcription hours and team collaboration tools, while its rate is set at $29 per user monthly (annual billing) or $39 monthly. For larger enterprises seeking custom integrations and dedicated support, pricing starts at $59 per user monthly.

Zoom has emerged as a powerful video conferencing solution, adept at supporting large-scale meetings with the capacity to host up to 1,000 participants on suitable plans, making it well-suited for webinars, conferences, and intra-organizational sessions. Its intuitive design streamlines the process of joining meetings—participants can simply click a link without needing to set up an account, thereby lowering the barrier to entry. The platform further enhances the meeting experience with high-quality audio and HD video capabilities, alongside robust collaboration features such as screen sharing and breakout rooms that promote focused group discussions. Additionally, seamless integration with tools like Google Calendar and Microsoft Outlook, coupled with a free tier offering unlimited meetings for up to 40 minutes, renders Zoom an appealing option for businesses and individual users exploring effective digital communication solutions.

• Crystal Clear HD Video and Audio
• Seamless High-Definition Screen Sharing Capability
• Advanced Security & Encryption Features
• Flexible Cloud and Local Recording Capabilities
• Customizable Dynamic Breakout Rooms
• Highly Efficient Streamlined Meeting Scheduling
• Seamless Integration with Third-Party Apps
• Universal Multi-Device Support

Zoom offers a variety of pricing plans designed to suit different business needs. The Free Plan includes unlimited one-on-one meetings and offers group sessions with a 40-minute limit, accommodating up to 100 participants. The Pro Plan, with adjustable pricing based on usage, extends group meetings up to 30 hours and provides recording and management tools. The Business Plan increases capacity to 300 participants, adds custom branding, and premium support. For larger enterprises, the Enterprise Plan supports up to 500 or 1000 participants with advanced features and custom pricing. Visit website.

HoneyBook positions itself as a streamlined solution for managing invoices, tailored to help businesses simplify their financial operations. The platform is designed with an emphasis on user-friendly navigation and efficiency, aiming to reduce the administrative burden often associated with invoice tracking. Its approach focuses on delivering clear, manageable tools that address the key challenges faced by professionals in the realm of invoice management. Ultimately, HoneyBook offers prospective customers a straightforward yet robust way to keep their invoicing processes both organized and under control.

• Robust Invoicing and Billing with Customizable Templates
• Seamless Online Payment Processing System
• Automated Payment Reminders and Schedules
• Robust Detailed Downloadable Financial Reports
• Comprehensive Financial Dashboard Integration
• Centralized Client Management Solutions
• Integrated Comprehensive Email Communication Tools
• Customizable Notification Settings for Invoices

HoneyBook offers three pricing plans tailored for independent business owners focused on invoice management. The Starter plan at $19 per month (annual billing) provides essential invoicing, payments, and contract capabilities. The Essentials plan, costing $39 monthly (annual), adds customization, automated workflows, and expanded reporting. For larger operations, the Premium plan at $79 per month (annual) delivers comprehensive invoicing functions, unlimited team support, priority service, and advanced reports. Additionally, a 7-day free trial is available for users to experience all features without a credit card. Simplified pricing truly makes decision-making effortless.