Planyway Review 2025: Pricing, Features, Pros & Cons, Ratings & More

Planyway project management tool enhances team collaboration by integrating deeply with Trello, offering customizable calendar views that consolidate tasks from multiple boards. This feature allows users to manage deadlines visually, drag and drop tasks for quick rescheduling, and filter work by members or labels, which streamlines focus on critical project elements.

The timeline or Gantt chart function provides a clear overview of task durations and dependencies, helping teams identify overlaps and potential delays early. Adjustments can be made directly within this timeline, promoting a dynamic approach to project scheduling that adapts to changing priorities.

Resource allocation is managed efficiently through Planyway’s workload tracking, ensuring team members are not overburdened and that assignments are balanced. Visibility into individual and collective capacity supports managers in optimizing productivity while minimizing burnout risks.

Time tracking is an integral feature, allowing users to monitor hours spent on tasks, which benefits organizations that require detailed billing or productivity analysis. This data helps identify workflow bottlenecks and areas for improvement over time.

For those wondering how to use Planyway calendar effectively, the software supports synchronization with external calendars like Google Calendar and Outlook, merging schedules into a unified view. Shared calendars and timeline access foster better communication across teams, while notifications keep everyone updated on deadlines and task changes.

Planyway’s interface is intuitive, supporting offline mode to maintain productivity without internet access, syncing changes once reconnected. Security is maintained through Trello’s permission settings, ensuring data privacy and controlled access.

Teams looking to expand their toolset might also find value in exploring the list of the top asset tracking software, which can complement project management efforts by providing additional oversight on physical resources and inventory.

Planyway offers a free trial to test its features before choosing a plan.

Free Plan

• Price: Free
• Basic calendar and timeline features
• Limited integrations
• Up to 5 users

Pro Plan

• Price: $5.99 per user/month (billed annually)
• Advanced task and project management
• Unlimited integrations
• Shared team timelines and resource planning
• Priority customer support

Business Plan

• Price: $9.99 per user/month (billed annually)
• All Pro features included
• Time tracking and reporting tools
• Custom workflows and automation
• Admin controls and security features

• Integration with Trello for synchronized cards and boards to improve project tracking
• Multiple calendar views including daily, weekly, and monthly for flexible scheduling
• Gantt-style timeline for clear visualization of project deadlines and progress
• Real-time collaboration tools enabling instant team communication and updates
• Task dependencies to manage workflows and avoid scheduling conflicts

• Offline access is very limited, preventing schedule edits without internet connectivity.
• Integrations mainly support Trello, lacking connections with other project or calendar tools.
• Interface can become cluttered with many tasks, reducing ease of use for complex projects.
• Basic customization for views and task organization, missing advanced filtering or sorting options.
• Minimal reporting and analytics, offering little insight into project status or team performance.

Planyway offers a comprehensive suite of features designed to enhance project management and team collaboration through seamless task visualization and scheduling.

• Visual Timeline Integration: Connects with Trello boards to display tasks and deadlines as calendars or Gantt charts, improving project oversight.
• Drag-and-Drop Rescheduling: Enables effortless task reprioritization directly on the timeline without leaving the main interface.
• Calendar Synchronization: Allows syncing with external calendars like Google Calendar, Outlook, and Apple Calendar for unified scheduling.
• Team Collaboration Tools: Includes shared timelines and task assignments to coordinate workloads and streamline communication.
• Time Tracking: Facilitates logging of work hours on tasks for detailed productivity monitoring.
• Multiple Views: Offers calendar, timeline, and board perspectives to suit various project visualization preferences.
• Task Filtering: Filters tasks by member, label, due date, and other criteria to focus on priority items.
• Recurring Tasks: Automates the creation of repeating tasks to maintain ongoing workflows.
• Task Checklists: Breaks down complex tasks into smaller actionable steps for better management.
• File Attachments: Supports attaching documents and images directly to tasks to centralize relevant resources.
• Notifications and Reminders: Keeps team members updated on deadlines to minimize missed due dates.
• Slack Integration: Provides task updates and reminders within team communication channels for real-time collaboration.
• Custom Fields: Adds specific data points to tasks for tailored project tracking.
• Workload Visualization: Displays task distribution across team members to balance assignments and avoid overload.
• Color Coding: Uses labels or priorities to visually organize tasks for quick status identification.
• Offline Mode: Allows task management without internet access, syncing changes upon reconnection.
• Browser Extensions: Offers Chrome and Firefox extensions for easier access without switching apps.
• Task Comments: Enables communication and note-sharing within tasks to clarify collaboration.
• Export Feature: Exports timelines and calendars as PDFs or images for sharing and archiving.
• Task Grouping: Organizes tasks by project, label, or member on the timeline for customized views.
• Keyboard Shortcuts: Enhances efficiency with quick navigation and task management capabilities.
• Subtasks: Supports breaking tasks into smaller units for detailed progress tracking.
• Zapier Integration: Expands connectivity by automating workflows with other applications.
• Task Dependencies: Visualizes linked tasks in Gantt charts to ensure proper sequencing.
• Customizable Timeline Scales: Adjusts views from hours to months for detailed or broad project perspectives.
• Mobile Application: Provides iOS and Android apps for managing tasks and timelines on the move.
• Multiple Time Zones: Displays deadlines adjusted to each user’s local time, supporting distributed teams.
• Dashboard Overview: Consolidates task statuses, deadlines, and activities into a single project snapshot.
• Priority Setting: Visually assigns task priorities to guide resource allocation.
• Audit History: Tracks task changes and updates to maintain transparency and accountability.

Planyway offers a range of features designed to boost productivity and simplify team collaboration, making it an appealing choice for companies seeking efficient project management. Below is an overview of key benefits that highlight how Planyway can support diverse workflows and improve organizational efficiency.

• Unified Scheduling and Visualization: By integrating Trello tasks with Google Calendar events, Planyway consolidates all deadlines and commitments into a single synchronized calendar view. This allows users to manage their schedules effortlessly without switching between platforms.
• Flexible and Intuitive Task Management: The drag-and-drop interface streamlines scheduling and rescheduling, saving time and reducing planning complexity. Users can also toggle between timeline, calendar, and board views, adapting the interface to their preferred project management style.
• Comprehensive Team Workload Insights: Managers gain clear visibility into task distribution, enabling balanced workloads and preventing burnout. The resource allocation features help optimize team capacity utilization across projects.
• Effective Time Tracking and Reporting: Built-in tools track hours spent on tasks, empowering users to monitor productivity and generate accurate time reports for better project oversight.
• Seamless Cross-Platform Access: Availability on web, desktop, and mobile devices ensures that teams can update and review tasks anytime, anywhere, which supports dynamic work environments and remote collaboration.
• Enhanced Collaboration Capabilities: Task commenting, attachment sharing, and direct tagging within the timeline or calendar enhance communication and foster teamwork within the app’s ecosystem.
• Automation of Recurring Tasks: Support for scheduling repeating activities reduces manual workload and oversight, ensuring routine tasks are consistently managed without extra effort.
• Clear Deadline and Milestone Tracking: Prominent visualization of due dates and project milestones aids prioritization and helps teams stay on track with critical objectives.
• Customizable Filters for Focused Management: Users can tailor views by project, team member, or task status, minimizing information overload and enhancing clarity when managing complex workflows.
• Native Trello Power-Up with Google Calendar Sync: As an integrated Trello extension, Planyway enhances existing workflows without disruption. Two-way synchronization with Google Calendar maintains consistent and updated schedules across platforms.

When diving into a planyway project management review, I find its visual approach to scheduling particularly helpful. The ability to overlay multiple Trello boards and timelines in one view means I can keep track of various projects without constantly flipping between tabs. This feature alone streamlines how I organize tasks, especially when juggling overlapping deadlines.

One aspect I appreciate is the drag-and-drop functionality, which makes adjusting plans on the fly feel natural and quick. It’s a relief when priorities shift suddenly and I need to rearrange my team’s workload without hassle. The integrated time tracking also adds value by helping me monitor how resources are allocated and keep everyone accountable.

From my experience, the interface doesn’t overwhelm with unnecessary options, which reduces the learning curve. It sticks to core scheduling tools, making it easier for teams that want straightforward calendar-driven project management. However, for those needing advanced reporting or managing complex dependencies, planyway might not cover every base.

Integration is a strong suit here. Since I already use Trello extensively, planyway’s seamless sync with Trello tasks and boards lets me extend project planning without migrating data. Plus, syncing with external calendars like Google Calendar keeps everything aligned across different platforms, which is crucial for coordinating a busy team.

While exploring planyway pricing and features, I noticed the reasonable cost paired with a free tier that allows testing before commitment. This makes it a practical choice for small to medium-sized teams. Still, I’d say larger enterprises might find some limitations, especially in areas like resource allocation and workload balancing. The mobile experience, though functional, isn’t as polished as the desktop version, which could be a factor for teams on the move.

Security is not heavily emphasized in discussions, but planyway appears to follow standard SaaS practices. As always, I recommend verifying compliance with your organization’s policies before adopting any new tool.

For those interested in exploring related options, this article on best business intelligence softwares offers insights that might help broaden your understanding of tools that complement project management solutions like planyway.

• Software Development Teams: These companies leverage Planyway to streamline sprint planning and monitor progress across projects. The timeline visualization and deadline assignments provide clarity on workloads, while agile teams benefit from drag-and-drop scheduling to rapidly reprioritize tasks without losing track of delivery milestones.
• Marketing Agencies: Managing multiple client campaigns demands precise scheduling and coordination. Planyway’s calendar views help marketing managers organize content releases, track campaign stages, and share updates, fostering transparent communication and ensuring team and client alignment.
• Consulting Firms: Consultants juggle diverse projects and deadlines, and Planyway’s shared calendar with Google Calendar integration supports seamless scheduling of client meetings alongside project tasks, optimizing resource allocation and engagement management.
• Educational Institutions and Service Providers: Used to schedule courses, assignments, and events, Planyway assists teachers and administrators in balancing academic timelines. This visual approach reduces the risk of missed deadlines, which is crucial for smooth educational operations and student management.
• Creative Studios: Graphic design and video production companies use Planyway to map out multi-stage projects—from concept through delivery—enabling resource allocation and deadline adherence without confusion or overlap.
• Event Management Companies: Coordinating venues, vendors, and client approvals requires a centralized overview. Planyway’s task assignment and timeline tools reduce overlooked details, helping event managers deliver on schedule with confidence.
• Nonprofit Organizations: With teams of varying technical skills, nonprofits utilize Planyway to coordinate volunteers, fundraising, and projects efficiently. The straightforward interface supports collaboration without needing complex project management systems, making it ideal for tracking outreach and event prep.
• Real Estate Agencies: Agents organize property listings, client appointments, and marketing efforts within a single timeline. This integration minimizes scheduling conflicts and enhances client service by keeping follow-ups and transaction deadlines visible.
• Small to Medium-Sized Enterprises (SMEs): Across sectors like retail and manufacturing, SMEs appreciate Planyway’s simplicity and adaptability for boosting team collaboration and task transparency without the overhead of complicated software.

These businesses that benefit from Planyway illustrate its broad appeal for companies using Planyway for project management across diverse industries. For those seeking more insights on software solutions tailored to organizational needs, the list ats software may offer valuable comparisons and options.