Yanado Review 2025: Pricing, Features, Pros & Cons, Ratings & More

Yanado project management tool integrates directly within Gmail, allowing users to convert emails into tasks without leaving their inbox. This eliminates the need to juggle between separate applications, streamlining workflows by attaching emails to specific projects or task lists. Each task can be detailed with due dates, priorities, and comments, enhancing organization right where communication occurs.

The software offers visual task organization through kanban-style boards and task lists, facilitating easy tracking of progress across stages like "To Do," "In Progress," and "Done." Users can manage multiple projects simultaneously, promoting both individual and collaborative productivity within a unified interface. This structure supports teams by enabling task sharing, real-time updates, and responsibility assignments, which encourages transparency and accountability.

Yanado task management works seamlessly with calendar synchronization, allowing users to align task deadlines with scheduled events. Notifications and reminders help keep teams informed and punctual. Its sidebar design inside Gmail keeps the interface minimal yet functional, reducing disruption to email workflow while providing essential task tools at a glance.

Security is ensured through adherence to Google's protocols, as Yanado requires access to Gmail accounts to operate. It respects privacy by functioning strictly within Gmail’s permissions framework. Additionally, mobile access is supported via Gmail’s mobile apps, offering flexibility for users to manage tasks on various devices without a separate app.

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Basic Plan

• Price: $5 per user per month
• Key features: Task and project management, integration with Gmail and Google Calendar, basic collaboration tools

Business Plan

• Price: $10 per user per month
• Key features: All Basic Plan features, advanced reporting, priority support, enhanced integrations

Yanado provides a free trial, allowing users to explore the software's capabilities before opting for a paid subscription.

• Seamless integration with Gmail for managing tasks within the email interface
• Collaborative task sharing and real-time notifications to keep teams aligned
• Drag-and-drop interface and customizable workflows for flexible task organization
• Integration with Google Calendar to sync tasks and deadlines with schedules
• Visual Kanban board and priority settings to track task progress and focus on urgent items

• Limited reporting capabilities hinder detailed tracking of project and team metrics.
• Interface becomes cluttered and less user-friendly with many tasks.
• Basic mobile app lacks features present on the desktop version.
• No built-in time tracking; requires third-party integrations.
• Minimal collaboration tools without real-time editing or advanced communication.

Yanado is tailored for teams and professionals seeking an efficient way to manage tasks directly within their Gmail environment. It streamlines task and project oversight by embedding productivity tools into the email workflow, cutting down on app switching and enhancing collaboration.

• Gmail Integration: Functions as a Gmail add-on, letting users turn emails into actionable tasks without leaving the inbox.
• Task Management: Enables creation, organization, and prioritization of tasks with due dates, statuses, and labels for clear workflow tracking.
• Project Organization: Groups related tasks into projects, helping manage multiple workflows in one place.
• Collaboration Tools: Supports sharing of projects and tasks among team members to foster joint task handling and communication.
• Prioritization: Allows assigning priority levels to focus on critical tasks first.
• Deadlines and Reminders: Facilitates setting due dates with reminder notifications to ensure tasks are completed on time.
• Kanban Board View: Provides a visual board displaying tasks as cards in customizable columns for an intuitive status overview.
• Comments and Notes: Lets users add detailed comments and notes to tasks, enhancing context sharing within teams.
• Labels and Tags: Uses labels to filter and categorize tasks efficiently.
• Drag-and-Drop Interface: Simplifies task updates by allowing tasks to be moved between statuses or projects via drag-and-drop.
• Multi-Platform Access: Accessible through web and mobile devices, enabling task management anywhere.
• Search Functionality: Offers a search tool to quickly find tasks or projects using keywords, labels, or statuses.
• Google Calendar Sync: Syncs tasks with due dates to Google Calendar for integrated scheduling.
• Recurring Tasks: Supports automatic creation of repeated tasks based on user-defined schedules.
• Attachments: Allows attaching files or linking emails to tasks to keep all relevant information centralized.
• Notifications: Sends alerts about task updates, deadlines, and comments to keep users informed.
• Custom Task Statuses: Enables users to create tailored task statuses beyond default options to fit specific workflows.
• Time Tracking: Provides basic tools to monitor time spent on individual tasks.
• Offline Mode: Offers limited offline capabilities to view and update tasks without internet, syncing changes upon reconnection.
• Task Dependencies: Supports setting task dependencies to define execution order.
• Multiple Workspaces: Allows creation and switching between different teams or workspaces under a single account.
• Keyboard Shortcuts: Enhances efficiency with shortcuts for common actions.
• Task Templates: Facilitates faster task creation through reusable templates.
• API Access: Offers integration possibilities for custom workflows and third-party tools.
• Mobile Notifications: Sends push notifications to mobile devices for task updates and reminders.
• Activity Logs: Maintains detailed records of task changes and updates over time.
• Advanced Filtering: Enables filtering tasks by status, priority, due date, and other criteria.
• Subtasks: Breaks down complex tasks into smaller, manageable steps.
• Color Coding: Uses colors to differentiate tasks, labels, or priorities for better clarity.
• Google Drive Integration: Links Google Drive files to tasks for seamless document management.
• Email Notifications: Sends email alerts for task assignments, comments, and approaching deadlines.

Yanado is crafted to boost productivity by integrating task management seamlessly within Gmail. This review highlights the key advantages users gain, helping prospective customers understand how Yanado can simplify workflows, enhance collaboration, and maintain organization without leaving their email environment.

• Direct Gmail Integration: Yanado works inside Gmail, enabling users to handle tasks alongside emails effortlessly. This eliminates switching between apps, saving time and reducing workflow interruptions for busy professionals.
• Contextual Task Management: Emails can be instantly transformed into tasks linked to their original conversations. This preserves important details and context, ensuring that no critical information is overlooked during task execution.
• Team Collaboration Made Easy: Assigning tasks to multiple team members promotes shared accountability and transparent tracking of progress. This feature supports diverse team workflows and improves communication.
• Visual Kanban Boards: Yanado offers drag-and-drop Kanban boards that give users a clear overview of task statuses. This visual approach facilitates prioritization and smooth workflow management tailored to individual or team preferences.
• Deadlines and Automated Reminders: Setting due dates with built-in reminders helps users stay on schedule and minimizes the risk of missing important deadlines, which is vital for managing time-sensitive projects.
• Flexible Subtasks and Checklists: Complex tasks can be broken down into subtasks and checklists, allowing detailed tracking of progress within larger projects. This promotes thoroughness and organization in task completion.
• Google Workspace Compatibility: Integration beyond Gmail extends Yanado’s utility across Google Workspace tools, enabling seamless data syncing and boosting productivity across multiple platforms.
• Prioritization and Categorization: Users can assign priority levels and labels to filter and focus on critical tasks efficiently. This customization aids in managing workload and attention allocation.
• Offline and Mobile Access: Limited offline functionality ensures task visibility and updates without an internet connection, syncing changes once reconnected. Additionally, mobile app support allows task management on the move, catering to professionals needing flexibility.
• Security and Privacy Standards: Yanado implements standard security measures to protect sensitive user data, a crucial consideration for business environments managing confidential information.

When I first explored Yanado, what stood out was how seamlessly it integrates task management into Gmail. This means I could manage my tasks without leaving my email inbox, which really boosted my productivity. If your workflow is heavily email-driven, this tight integration can save you a lot of time and hassle by converting emails directly into actionable tasks. This ease of use is a key reason why Yanado task management review often highlights its appeal for users who want to keep everything in one place.

From a project collaboration perspective, Yanado offers useful features like task sharing and comment threads that help teams stay aligned without juggling multiple platforms. For remote teams or those spread across departments, these capabilities keep project communication clear and centralized. However, it’s important to recognize that Yanado’s collaboration features are best suited for straightforward workflows rather than complex project management. The platform doesn’t include advanced tools like time tracking or detailed reporting, which might be necessary for larger scale projects.

In terms of usability, the interface feels familiar and clean, mirroring Gmail’s design language. This makes onboarding much easier, especially if you’re already comfortable with Gmail. I noticed the system handles task management smoothly most of the time, though occasional syncing delays can occur when managing a high volume of tasks and emails simultaneously. Still, the overall user experience remains positive and efficient.

Security-wise, since Yanado works within Gmail, it benefits from Google's robust infrastructure. This provides a solid level of trust for handling sensitive information, though it’s wise to stay aware of your organization’s data policies, particularly if you operate in regulated industries.

Yanado project collaboration features come at a competitive price point, making it a practical option if you want to improve email productivity without the expense or complexity of larger project management suites. For those looking for an email-centric task manager with collaboration capabilities, Yanado could be a good fit.

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• Small to Medium-Sized Businesses (SMBs): Yanado is ideal for SMBs seeking the best project management tool for small businesses by integrating task management directly into Gmail. This allows teams to convert emails into tasks effortlessly, simplifying organization without disrupting their existing email workflow.
• Marketing Agencies: These agencies benefit from Yanado’s ability to coordinate multiple campaigns and client tasks within Gmail, keeping all stakeholders aligned on deadlines and approvals while avoiding platform switching that can hinder productivity.
• Freelancers and Consultants: Their need for a straightforward task prioritization tool is met by Yanado’s lightweight interface, enabling quick labeling, due date setting, and task assignment right inside their inbox, supporting efficient workload management.
• Sales Teams: Particularly in small to mid-sized enterprises, sales professionals leverage Yanado to track follow-ups and proposals, integrating customer communications and task reminders into the email environment to boost lead management and deal closure.
• Customer Support Departments: Companies without dedicated ticketing systems use Yanado to convert support emails into organized tasks, helping agents prioritize and respond promptly to customer inquiries.
• Nonprofit Organizations and Educational Institutions: Operating with limited resources, these groups rely on Yanado for coordinating volunteers, fundraisers, and academic projects, benefiting from its simplicity and integration to manage tasks without needing specialized project management skills.
• Creative Studios and Design Firms: Yanado assists in managing complex projects with multiple stakeholders by linking tasks directly to emails, streamlining client requests, design revisions, and approvals to maintain context and reduce communication friction.
• Technology Startups: Early-stage startups appreciate Yanado as a cost-effective solution that fits their fast-paced, email-centric workflows, minimizing the learning curve while providing essential project management features.
• Professional Services Firms: Legal and accounting practices use Yanado to organize case files and client communications, relying on its email-task linkage to maintain precise tracking and professional standards.
• Remote Teams: Distributed teams across industries find Yanado valuable for consolidating task management within their primary communication channel, email, enhancing coordination and accountability without adopting extra standalone tools.

Yanado’s seamless Gmail integration makes it an excellent task management software for remote teams, offering a unified workspace that supports collaboration without adding complexity. For companies exploring efficient project oversight or looking into other specific tools, resources on proctoring solutions may provide additional insights into managing remote workflows and security considerations.