Best ShareFile Alternatives & Competitors for 2025
Co-Founder and Chief Data Scientist
Read more about MaintainX
MaintainX emerges as a platform aimed at simplifying the complexities inherent in managing maintenance operations. Although the source provided only limited details, it suggests that the solution is fashioned to help streamline task management and support daily maintenance workflows—key considerations for those exploring CMMS software options. The design is oriented toward improving operational efficiency, ensuring that teams have a user-friendly yet robust tool at their disposal. For prospective customers, MaintainX represents a promising option when weighing the merits of various maintenance management systems.
Key Features of MaintainX
- Comprehensive Work Order Management System
- Automated Regular Preventive Maintenance Scheduling
- Advanced IoT-Powered Predictive Maintenance Analytics
- Robust Integrated Asset Management Platform
- Customizable Reporting and Dashboard Insights
- Mobile Application for Field Technicians
- Efficient Materials and Inventory Management
- Seamless IoT Integration for Automation
Price of MaintainX
MaintainX offers tailored pricing plans for diverse organizations. The Basic plan is free, ideal for small teams digitizing work orders. Essential costs $16 per user monthly when billed annually, or $21 if monthly, and delivers streamlined maintenance with imaging and longer analytics access. The Premium plan, at $49 per user monthly (annual) or $59 monthly, provides advanced analytics, inventory, and purchase order management with a dedicated account manager. For larger enterprises, a custom-priced offering includes enhanced security and multi-site management. Free trials of Essential and Premium let you explore these features.
Katana
4.5 / 5
Read more about Katana
Katana manufacturing software delivers significant advantages for production-centric companies by offering real-time insights into manufacturing operations, inventory levels, and sales data, which enables more accurate and timely decision-making. Its centralized platform enhances coordination by allowing users to assign tasks and monitor progress throughout the production cycle, minimizing confusion and streamlining workflow. Additionally, Katana’s capacity to integrate seamlessly with other tools supports tailored enterprise solutions while accommodating various workforce compensation models, boosting financial clarity. These combined features help businesses manage complex inventories and dispersed teams more effectively, ensuring readiness for peak demand periods with improved efficiency and control.
Key Features of Katana
- Real-time inventory tracking
- Centralized inventory database
- Inventory forecasting
- Production management
- Sales order management
- Material requirements planning (MRP)
- Full traceability
- API access and integrations
Price of Katana
Katana offers four main pricing plans tailored to different business needs. The Starter Plan costs $179 per month and supports one inventory location with up to 1,200 sales orders annually. The Standard Plan, priced at $359 per month (annual billing) or $399 monthly (quarterly billing), expands to three inventory locations and 6,000 sales orders, adding features like advanced insights and barcode scanning. The Professional Plan ranges from $799 to $899 monthly, allowing ten inventory locations and 18,000 sales orders, including API access and forecasting tools. The top-tier Professional Plus Plan costs between $1,799 and $1,999 per month, offering unlimited locations and priority support.
Read more about Wrike
Wrike emerges in the realm of project collaboration software as a solution designed with teams in mind, promising an environment that supports streamlined coordination and efficient project management. Although the available source details remain sparse, Wrike's brief positioning hints at an underlying framework aimed at optimizing collaborative workflows for varying project scales. Its general profile suggests that it caters to teams seeking a central hub for managing project tasks and enhancing communication. For prospective customers exploring project collaboration options, Wrike presents itself as a candidate worthy of further investigation to clarify its full range of capabilities.
Key Features of Wrike
- Task Management for effective teams
- Robust Project Planning with Kanban
- Collaboration Tools via shared workspaces
- Real-Time Reporting for instant visibility
- Mobile Access for on-the-go teams
- Integrations with over 400 applications
- Automation to streamline repetitive tasks
- Custom Dashboards for key insights
Price of Wrike
Wrike offers flexible pricing plans. The Free Plan is ideal for small teams with a simple task list at zero cost. The Team Plan, priced at $10 per user monthly, delivers unlimited projects and effective Gantt charts. At $24.80 per user monthly, the Business Plan extends features with nested projects and advanced reporting. The Enterprise and Pinnacle Plans require direct inquiries, offering superior security and management capabilities designed for large organizations. Experience all premium functionalities risk-free with a 14-day trial that does not require a credit card. Contact vendor.
Read more about CHEQROOM
CHEQROOM emerges as a solution crafted to streamline asset tracking and management, offering a centralized approach for organizations aiming to keep a close watch on their valuable resources. Although the source lacks explicit details, the product is presented as a tool that simplifies operations while ensuring systematic oversight of assets. Its design appears to support a broad range of tracking requirements, from routine inventory checks to more strategic resource management tasks. In doing so, CHEQROOM positions itself as a potentially reliable option for prospective customers seeking an efficient and user-friendly asset tracking software solution.
Key Features of CHEQROOM
- Centralized Management
- Mobile-Friendly Interface
- Check-Out and Check-In Features
- Equipment Reservations
- Equipment Maintenance Tracking
- Geo-Positioning
- Reporting and Analytics
- Customizable Notifications
Price of CHEQROOM
For asset tracking, CHEQROOM provides flexible pricing options. The Basic Plan costs $1,200 per year and delivers a single location, unlimited users, streamlined inventory control, perpetual asset assignment, mobile app support, and robust SSO integrations. The Core, Business, and Enterprise plans have more intricate structures and advanced features, including additional locations, reservation functionality, comprehensive tracking, and advanced reporting. Although exact prices are not disclosed, a free trial is available. Prospective customers can contact CHEQROOM to obtain tailored pricing details that suit varying organizational needs. Call now for more specific inquiries.
AssetWorks EAM
4.6 / 5
Read more about AssetWorks EAM
AssetWorks Enterprise Asset Management (EAM) software emerges as an innovative solution aimed at optimizing the upkeep of physical assets for organizations. By harnessing real-time data and sophisticated predictive analytics, the platform enables users to anticipate maintenance needs and preemptively address potential issues, thereby reducing unexpected equipment failures and mitigating associated costs. A centralized database meticulously tracks asset specifications, historical maintenance records, and performance metrics, while simultaneously streamlining work order management to ensure rapid and efficient task allocation. In addition, the tool's comprehensive reporting capabilities bolster regulatory compliance by maintaining detailed records, making it a compelling option for organizations in search of a robust asset management solution.
Key Features of AssetWorks EAM
- Comprehensive Asset Lifecycle Management
- Mobile Application Field Service Tools
- Streamlined Service Request Management
- Dynamic Work Order Tracking System
- Advanced Reporting and Analytics Suite
- Fully Customizable and Configurable Operational Workflows
- Seamless Integration with Enterprise Systems
- Robust, Scalable Architecture for Businesses
Price of AssetWorks EAM
AssetWorks EAM offers pricing plans tailored to government agency size and needs. For state governments, costs increase with population ranges from $250,000 for cities under one million residents to $1,000,000 for populations over 20 million. County and city plans follow similar tiered structures starting at $35,000, scaling based on community size. Additionally, add-on modules range from a modest 5% to 40% of the base cost. Overall, the pricing offers comprehensive options that align with varied governmental scales and requirements to meet different operational demands. Each plan ensures flexible, precise budgeting.
Read more about UpKeep
UpKeep offers a straightforward solution tailored to organizations seeking to optimize their maintenance processes through CMMS software. Its design emphasizes ease of use while aiming to streamline maintenance tasks and asset management. For businesses evaluating modern maintenance management systems, UpKeep presents itself as an option worth considering to meet evolving operational demands. Overall, it strives to blend functionality with simplicity to help companies keep their maintenance operations running smoothly.
Key Features of UpKeep
- UpKeep Work Order Management System
- Automated Preventive Maintenance Scheduling Tool
- Data-Driven Predictive Maintenance Insights Module
- Mobile CMMS Application for Technicians
- Customizable Reporting Dashboards Interface Suite
- Intelligent Workflow Automation Engine Tool
- Advanced Planning and Scheduling Tools
- Integrated Materials Management Tracking System
Price of UpKeep
UpKeep offers multiple pricing plans that cater to maintenance and operations teams efficiently. The Lite plan at $20.00/user monthly provides essential asset tracking and preventive maintenance management. The Starter plan at $45.00/user monthly expands visibility with inventory management, custom checklists, and manpower tracking. For more advanced analytics and data-driven insights, the Professional plan is available at $75.00/user monthly. Larger organizations can opt for the Business Plus plan, with pricing upon contact. A free trial across all plans lets businesses explore robust features without upfront costs. Experience flexible, scalable solutions.
Read more about EZOfficeInventory
EZOfficeInventory emerges as a promising asset tracking solution designed to streamline the management of company resources and equipment. It offers a centralized approach, allowing organizations to monitor and oversee their assets with greater clarity and efficiency. While detailed specifications are not outlined here, the platform is positioned to support businesses with a dynamic tool that simplifies the complexities of asset oversight. For prospective customers looking into asset tracking software solutions, EZOfficeInventory represents a compelling option to enhance inventory transparency and control.
Key Features of EZOfficeInventory
- EZOfficeInventory Centralized Inventory Database Solution
- EZOfficeInventory Asset Tracking Platform System
- EZOfficeInventory RFID Asset Tracking Solution
- EZOfficeInventory GPS Location Tracking Solution
- EZOfficeInventory Mobile Asset Management Apps
- EZOfficeInventory Quick Check-in Check-out Feature
- EZOfficeInventory Asset Register Tracking Module
- EZOfficeInventory Flexible Customization Options Module
Price of EZOfficeInventory
EZOfficeInventory pricing includes four flexible options. The Essential Plan at $40 per month serves small teams beginning asset tracking. The Advanced Plan at $55 per month introduces scheduled services, detailed reporting, and enhanced integration for growing organizations. The Premium Plan at $65 per month offers superior control features and additional integrations ideal for collaborative management. There is also an Enterprise option with custom pricing for unique needs. Each plan supports a baseline of 250 items with scalable costs for extra assets, and a free 15-day trial provides risk-free evaluation today.
Read more about Visual Lease
Visual Lease is presented as a comprehensive solution designed for lease accounting needs, offering a framework that streamlines the management of complex leasing data. Its adaptability and user-oriented design promise to support organizations in navigating the intricate landscape of lease compliance and reporting. By integrating robust analytical capabilities with practical workflow features, Visual Lease aims to empower users with the tools necessary for efficient lease management and strategic decision-making.
Key Features of Visual Lease
- Robust Lease Accounting Compliance Features
- Secure Centralized Document Management System
- Automated Critical Date Alarm Alerts
- Customizable Reporting Capabilities and Analytics
- Interactive Real-Time Lease Dashboards Overview
- Comprehensive End-to-End Financial Management Tools
- Efficient Lease Portfolio Administration Platform
- Seamless ERP System Integration Solutions
Price of Visual Lease
Visual Lease adopts a customized pricing model designed for each organization’s unique lease management requirements. No off-the-shelf packages exist, ensuring that pricing reflects specific challenges and operational scale. Overall costs are assessed based on operational demands. Prospective customers may arrange a consultation with a Visual Lease expert, who will deliver a tailored demonstration of platform features aligned with their needs. Following a comprehensive walkthrough, a pricing quote is provided based on organizational goals and lease-management scope. Detailed trial option information is not publicly available; contacting Visual Lease directly is advised.
Fiix CMMS
4.4 / 5
Read more about Fiix CMMS
Fiix CMMS overview
Fiix CMMS is presented as a comprehensive software solution tailored to streamline and manage maintenance operations, designed with prospective users in mind who seek an effective tool for maintaining uptime. The platform appears engineered to centralize various maintenance tasks, providing a unified experience that balances ease of use with operational efficiency. Its design, while not exhaustively detailed here, seems to prioritize flexibility and reliability, aiming to serve organizations that need a robust system to schedule, track, and optimize maintenance workflows. In essence, Fiix CMMS offers a modern approach to maintenance management that could be appealing to customers looking to improve asset reliability without overwhelming complexity.
Key Features of Fiix CMMS
- Comprehensive Digital Work Order Management
- Efficient Customisable Preventative Maintenance Scheduling
- Instant Responsive Mobile Field Accessibility
- Custom Reporting & Dynamic Dashboards
- Seamless Cross-Platform Enterprise Integration Capabilities
- Efficient Inventory and Materials Management
- Tailored Customizable Workflow Process Management
- Instant Real-Time Alert Notification System
Price of Fiix CMMS
Fiix CMMS provides flexible pricing tailored to diverse business needs. Its Free Plan offers essential features at no cost, including work order management and preventive maintenance with no trials or credit card requirement. The Basic Plan, at $45 per user monthly, enables unlimited tasks, comprehensive reporting, and reliable support for smaller teams. The Professional Plan, priced at $75 per user each month, serves larger groups with multi-site management, AI-driven insights, and custom analytics. For extensive needs, the Enterprise Plan offers customizable solutions with pricing available upon request for more information.
Read more about IBM Maximo IT
IBM Maximo IT is mentioned as a relevant solution, though the source did not provide explicit details about its capabilities or unique value propositions. The overview implies that its design is tailored to meet specific challenges related to IT service management in a service desk environment. While the source leaves many particulars to the imagination, prospective customers are encouraged to consider how a solution like IBM Maximo IT might integrate with their need for comprehensive service desk software functionality. As such, this introductory glimpse invites further exploration into its potential role in streamlining and enhancing IT processes.
Key Features of IBM Maximo IT
- Work Order Management
- Mobile Work Order Management
- Alerts and Notifications
- Reporting and Analytics
- Integration Capabilities
- User Interface Customization
- Service History Tracking
- Role-Based Access Control
Price of IBM Maximo IT
IBM Maximo IT pricing plans offer flexibility with simple structures designed for service desk software needs. Pricing for concurrent users stands at $315 monthly per user, while service providers leveraging IBM Control Desk experience the same rate monthly for access to a complete management solution. For defined roles, the Authorized User plan is available at $105 per month offering essential service management functions. Additionally, a risk-free exploration is provided through a free 30-day trial with no financial commitment. These options simplify cost estimation for organizations seeking comprehensive service management solutions.
Overview
Choosing the right file sharing and collaboration software can be challenging, especially when you’re looking for an alternative to ShareFile. Many prospective customers in this space struggle to find solutions that combine security, ease of use, and seamless integration with their existing workflows.
One common problem is that some platforms either lack essential features or become too complex, making team collaboration cumbersome and inefficient. This can lead to frustration, wasted time, and potential security risks when sensitive data is involved.
This article is designed to help you navigate those challenges by presenting clear, relevant information on the best ShareFile alternatives. You will gain insights into key features, usability, and security aspects that matter most for your needs.
By reading further, you will be empowered to make an informed decision that enhances productivity while maintaining the safety and accessibility of your files.
What is ShareFile?
ShareFile is a cloud-based platform tailored for secure file sharing, collaboration, and document management within professional settings. It allows organizations to exchange large files and manage sensitive information seamlessly across teams, clients, and external partners.
The system supports branded, password-protected portals customizable for specific projects or clients, enhancing both security and user experience. Integration with productivity suites such as Microsoft 365 enables users to access and edit documents stored in SharePoint Online and OneDrive for Business directly through ShareFile.
Security is a core focus, with multiple storage options including Citrix-managed data centers, customer-owned facilities, or existing corporate storage via StorageZone Connectors. The platform incorporates encryption, remote wipe, passcode locks, and device management to safeguard data even if devices are compromised. Audit trails and restrictions on third-party editing tools ensure compliance and governance are maintained.
ShareFile also addresses industry-specific compliance needs, offering specialized clouds for healthcare and finance sectors. For example, the healthcare cloud isolates protected health information on dedicated virtual servers to meet HIPAA standards, while financial sector features include archiving tools designed to fulfill U.S. regulatory requirements.
Additional capabilities include virtual data rooms for deal management, support for large file transfers up to 100 GB, real-time collaboration, version control, and full-text search to facilitate quick document retrieval. Mobile apps extend functionality to tablets and smartphones, supporting remote and offline work scenarios.
For organizations evaluating document management options, especially those considering case management applications, ShareFile presents a robust, secure, and adaptable solution that can integrate smoothly into diverse business environments.
What to look for in ShareFile alternatives?
When exploring alternatives to ShareFile, prioritize solutions that match or surpass its strengths in secure cloud-based file sharing and storage, especially if handling sensitive information is central to your operations. Robust encryption both during transmission and while data rests is essential, along with detailed access controls and comprehensive activity monitoring to ensure regulatory compliance such as HIPAA or GDPR.
Ease of use cannot be overstated; ShareFile’s intuitive interface and seamless integrations with tools like Outlook, Gmail, Microsoft Office 365, and Google Workspace streamline workflows and reduce friction. Look for platforms that similarly support multiple access points—web, desktop, and mobile—and offer features such as offline access and live collaboration to enhance client and user experiences.
Automation plays a critical role in minimizing administrative overhead. Alternatives should enable custom workflows that automate processes like approvals, file transfers, and client communications, all while maintaining thorough audit trails for accountability and compliance verification.
Scalability and flexibility matter greatly as your organization evolves. The ability to choose or manage data storage locations can improve performance and address compliance needs. Seek out options that allow flexible deployment models, scalable user and client management, and customizable storage configurations to accommodate growth.
For organizations also interested in accounting solutions that integrate well with file-sharing platforms, consider reviewing the popular cloud accounting software. This resource can help identify compatible financial tools that complement your document management system, further enhancing operational efficiency.
Frequently Asked Questions about ShareFile
The leading alternatives include Box, Dropbox, Microsoft OneDrive for Business, Egnyte, and FileCloud. These platforms deliver comparable secure file sharing, storage, and collaboration capabilities tailored for business environments.
Companies often look for other options because of challenges like complex user interfaces, limited integration capabilities, service interruptions, support quality issues, or pricing concerns. Alternative services may offer enhanced usability, broader integration, or better customer assistance.
Yes, most alternatives are built to scale, providing various plans and features that cater to both small firms and large organizations, including solutions customized for specific industries.
Some providers, notably Egnyte and FileCloud, support flexible deployment modes such as cloud-only, on-premises, and hybrid setups, adapting to diverse IT infrastructure needs.
Top alternatives incorporate enterprise-level security measures including encryption, strict access controls, compliance with regulations like GDPR and HIPAA, plus detailed audit trails to safeguard data and maintain regulatory standards.
Most major alternatives offer migration tools or services that facilitate transferring files, user accounts, and permissions from ShareFile with minimal operational disruption.
Yes, prominent alternatives provide integrations with widely used platforms such as Microsoft Office, Google Workspace, and Salesforce, enabling smoother workflows and improved productivity.
Pricing varies by provider and specific plans. Some alternatives present more competitive or adaptable pricing structures, occasionally featuring unlimited storage and user options, which could lead to cost savings depending on business requirements.
Customer feedback is mixed, but some users note enhanced support responsiveness and satisfaction after switching, especially with providers offering dedicated support teams or more comprehensive self-service resources.
Many alternatives emphasize simplified client collaboration through features like secure link sharing, document requests, e-signatures, and detailed permission controls, streamlining interactions with external stakeholders.
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