Hubstaff Review 2025: Pricing, Features, Pros & Cons, Ratings & More
Co-Founder and Chief Data Scientist
Hubstaff: Top Time Tracking Software
4.3 / 5
Featured Time Tracking Software Alternatives for Hubstaff
$9 per seat per month
Zoom, Google Docs, Salesforce, Slack and more
Document collaboration and comments
Editor's Take
monday.com is a Work Operating System (Work OS) that enables teams to plan, organize, and manage tasks efficiently. Known for its customizable interface, it allows users to tailor workflows to suit specific needs, whether for task management or complex projects. The software’s automation features help reduce manual work by automating repetitive tasks based on set triggers. monday.com also fosters team collaboration through real-time updates, file sharing, and discussion threads, making it easier for teams to stay aligned and productive. Additionally, it integrates with popular tools like Slack, Google Drive, and Zoom to streamline operations across platforms.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software's overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It's crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
Custom
Yes
project management, and time tracking, billing, ticketing
Editor's Take
ConnectWise PSA (formerly known as ConnectWise Manage) is a comprehensive Professional Services Automation (PSA) software tailored for IT service providers, managed service providers (MSPs), and technology solution providers. It centralizes key business functions, from project management and time tracking to billing, ticketing, and customer relationship management (CRM). Designed to streamline operations and enhance service delivery, ConnectWise PSA enables teams to manage service tickets efficiently, track and bill time accurately, and automate invoicing for smoother financial processes.
The software’s project management capabilities help users organize tasks, monitor progress with Gantt charts, and allocate resources effectively, ensuring projects are delivered on time and within budget. ConnectWise PSA also offers robust reporting and analytics tools, providing insights into operational efficiency, financial performance, and customer satisfaction, which help users make data-driven decisions.
A standout feature is its integration with the ConnectWise ecosystem, including tools like ConnectWise Automate and ConnectWise Sell, as well as third-party applications such as QuickBooks, Microsoft 365, and IT Glue. These integrations allow seamless workflows across IT operations, from service delivery and sales to finance, making it easier for IT service providers to manage all aspects of their business in one platform.
ConnectWise PSA’s flexible pricing and scalable functionality suit both small MSPs and large IT enterprises, offering tailored options based on business needs. Overall, ConnectWise PSA is an industry-leading choice for IT professionals seeking a robust, all-in-one platform that improves service efficiency, operational visibility, and client satisfaction.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
$10 per user per month
Google Drive, Slack, Salesforce, and QuickBooks
Request forms and @mentions
Editor's Take
Wrike is a project management platform designed to help teams streamline their workflows and boost productivity. It offers a flexible, user-friendly interface that allows users to manage tasks, track progress, and collaborate on projects in real time. With its customizable dashboards and detailed reporting tools, Wrike provides clear visibility into project timelines and team performance. The platform also supports automation, enabling teams to automate repetitive tasks and reduce manual efforts. Collaboration is enhanced through features like task comments, file sharing, and integrations with tools such as Slack, Microsoft Teams, and Google Workspace. Wrike’s scalability makes it suitable for teams of any size, from small businesses to large enterprises.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
Hubstaff Review
What is Hubstaff
Hubstaff time tracking software offers robust automated time capture that records work hours accurately, even including idle detection to prevent inflated time logs. This precision is essential for companies that rely on detailed time records for billing or payroll, ensuring transparency and accountability within distributed teams.
The platform’s activity monitoring features provide insights into user engagement by capturing periodic screenshots and tracking input activity, which can be tailored to respect organizational privacy preferences. Such monitoring enables managers to gauge productivity without imposing rigid surveillance, balancing oversight with employee trust.
Hubstaff supports project management by allowing task assignment, priority setting, and progress tracking through integrated dashboards, facilitating smoother coordination across multiple projects. These capabilities help maintain clarity on team responsibilities and project timelines, critical for efficient workflow management.
Integration with various third-party tools enhances Hubstaff’s utility by automating processes like invoicing and communication, streamlining administrative tasks. For those interested in exploring additional workforce solutions, the article on what are the popular sales software offers valuable context on software options that complement productivity tools.
Payroll automation is another key feature, using tracked work hours and activity data to calculate wages accurately according to set rates, reducing manual errors. Additionally, GPS location tracking for mobile users provides oversight for field teams, ensuring accurate monitoring regardless of work environment.
Security measures such as data encryption and controlled user permissions safeguard sensitive information, while regular updates maintain compliance with industry standards. These protections make Hubstaff a reliable choice for companies prioritizing data privacy alongside operational efficiency.
Understanding what is Hubstaff used for reveals a comprehensive workforce management system that integrates time tracking, activity monitoring, project coordination, and seamless software interoperability, designed to meet the needs of remote and hybrid teams effectively.
Featured Time Tracking Software Products
$9 per seat per month
Zoom, Google Docs, Salesforce, Slack and more
Document collaboration and comments
Editor's Take
monday.com is a Work Operating System (Work OS) that enables teams to plan, organize, and manage tasks efficiently. Known for its customizable interface, it allows users to tailor workflows to suit specific needs, whether for task management or complex projects. The software’s automation features help reduce manual work by automating repetitive tasks based on set triggers. monday.com also fosters team collaboration through real-time updates, file sharing, and discussion threads, making it easier for teams to stay aligned and productive. Additionally, it integrates with popular tools like Slack, Google Drive, and Zoom to streamline operations across platforms.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software's overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It's crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
Custom
Yes
project management, and time tracking, billing, ticketing
Editor's Take
ConnectWise PSA (formerly known as ConnectWise Manage) is a comprehensive Professional Services Automation (PSA) software tailored for IT service providers, managed service providers (MSPs), and technology solution providers. It centralizes key business functions, from project management and time tracking to billing, ticketing, and customer relationship management (CRM). Designed to streamline operations and enhance service delivery, ConnectWise PSA enables teams to manage service tickets efficiently, track and bill time accurately, and automate invoicing for smoother financial processes.
The software’s project management capabilities help users organize tasks, monitor progress with Gantt charts, and allocate resources effectively, ensuring projects are delivered on time and within budget. ConnectWise PSA also offers robust reporting and analytics tools, providing insights into operational efficiency, financial performance, and customer satisfaction, which help users make data-driven decisions.
A standout feature is its integration with the ConnectWise ecosystem, including tools like ConnectWise Automate and ConnectWise Sell, as well as third-party applications such as QuickBooks, Microsoft 365, and IT Glue. These integrations allow seamless workflows across IT operations, from service delivery and sales to finance, making it easier for IT service providers to manage all aspects of their business in one platform.
ConnectWise PSA’s flexible pricing and scalable functionality suit both small MSPs and large IT enterprises, offering tailored options based on business needs. Overall, ConnectWise PSA is an industry-leading choice for IT professionals seeking a robust, all-in-one platform that improves service efficiency, operational visibility, and client satisfaction.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
$10 per user per month
Google Drive, Slack, Salesforce, and QuickBooks
Request forms and @mentions
Editor's Take
Wrike is a project management platform designed to help teams streamline their workflows and boost productivity. It offers a flexible, user-friendly interface that allows users to manage tasks, track progress, and collaborate on projects in real time. With its customizable dashboards and detailed reporting tools, Wrike provides clear visibility into project timelines and team performance. The platform also supports automation, enabling teams to automate repetitive tasks and reduce manual efforts. Collaboration is enhanced through features like task comments, file sharing, and integrations with tools such as Slack, Microsoft Teams, and Google Workspace. Wrike’s scalability makes it suitable for teams of any size, from small businesses to large enterprises.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
$29 per month billed annually, free plan available
14 days
employee scheduling, time tracking, task management
Editor's Take
Connecteam is a mobile-first workforce management platform designed to help businesses streamline communication, scheduling, training, and operations for deskless and remote teams. Ideal for industries like retail, hospitality, construction, and healthcare, Connecteam offers an intuitive, all-in-one solution for managing employees from any location, ensuring that teams stay connected, engaged, and productive.
With features for employee scheduling, time tracking, task management, and real-time communication, Connecteam enables managers to coordinate tasks and monitor progress with ease. The platform also includes tools for onboarding and training, allowing businesses to standardize knowledge-sharing and compliance while tracking employee progress. Through customizable workflows, forms, and reporting, Connecteam provides valuable insights into team performance and operational efficiency. For organizations looking to improve team coordination, enhance communication, and empower deskless employees, Connecteam delivers a flexible and user-friendly solution that supports growth and efficiency.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
$7 per user per month; free plan available
No
task management, automation, collaboration
Editor's Take
ClickUp is a versatile and feature-rich project management and productivity software designed to help teams and individuals streamline workflows, improve collaboration, and increase efficiency. It offers a highly customizable platform with tools for task management, goal tracking, time tracking, and reporting, making it suitable for businesses of all sizes and industries.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
Custom
No
Payroll processing, HR management, analytics
Editor's Take
Paylocity is a comprehensive cloud-based software solution designed to streamline and enhance human resource and payroll management for businesses of all sizes. As an all-in-one platform, it caters to the evolving needs of HR professionals by offering a suite of tools that cover payroll processing, benefits administration, talent management, workforce management, and employee engagement. Its user-friendly interface and automation capabilities aim to reduce manual tasks, ensuring greater accuracy and efficiency in day-to-day operations.
One of Paylocity's standout features is its ability to integrate seamlessly with other software systems, providing businesses with the flexibility to customize their workflows. Its payroll processing tool is particularly robust, offering automated tax filing, compliance management, and real-time reporting to minimize errors and save time. Additionally, its talent management module supports recruitment, onboarding, performance tracking, and employee development, making it a valuable tool for organizations focused on growth and retention.
Employee engagement is a key focus of Paylocity, reflected in its modern tools like peer recognition, surveys, and an intuitive self-service portal. These features foster better communication and collaboration, helping businesses build a more connected and motivated workforce. The platform also offers advanced analytics and reporting capabilities, enabling HR teams to make data-driven decisions to support strategic initiatives.
Paylocity is known for its customer support and commitment to innovation, regularly introducing new features to stay ahead of market trends. While the platform is designed for scalability, some smaller businesses may find the breadth of its features overwhelming or more suitable for mid-sized and larger organizations. Nevertheless, Paylocity remains a leading choice for businesses seeking a comprehensive, integrated, and customizable solution for managing HR and payroll functions.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
How much does Hubstaff cost
Hubstaff: Top Time Tracking Software
4.3 / 5
Free Plan
- Free for 1 user
- Basic time tracking features
- Limited integrations
Time Tracking Plan
- $7 per user per month
- Includes time tracking with screenshots
- Activity levels and app/URL tracking
- Offline time tracking
- Integrations with other software tools
Time & Productivity Plan
- $10 per user per month
- All features of the Time Tracking Plan
- Payroll and invoicing options
- GPS and location monitoring
- Advanced reporting and productivity measurement
Hubstaff offers a 14-day free trial for its paid plans, allowing users to test the full range of features before subscribing.
What are the pros of Hubstaff
- Accurate automatic time tracking with start and stop timers
- GPS location monitoring for managing remote and field employees
- Productivity measurement through keyboard and mouse activity levels
- Random interval screenshots to visually verify work progress
- Integrations with popular project management tools like Asana, Trello, and Jira
- Payroll automation linked to tracked hours and payment platforms such as PayPal
What are the cons of Hubstaff
- Offline mode offers only limited functionality, requiring internet for full feature access
- Employee monitoring via screenshots and activity tracking raises privacy issues
- User interface can appear cluttered and confusing for newcomers
- Mobile app lacks many capabilities found in the desktop version
- Integrations do not cover all popular third-party productivity tools
What are the core features of Hubstaff
Hubstaff: Top Time Tracking Software
4.3 / 5
Hubstaff offers a rich set of functionalities designed to enhance productivity, streamline workflows, and provide precise oversight for teams and managers. Its comprehensive toolset supports detailed monitoring, integration with essential business systems, and flexible management options to meet diverse operational needs.
- Reporting: Provides in-depth time and activity reports with customizable filters and export capabilities to analyze productivity and project progress.
- APIs / Integration: Enables connection with various third-party tools like project management, payroll, and CRM software, ensuring smooth data flow and automation.
- Internationalization: Supports multiple languages and currencies, allowing global teams to operate in their preferred settings and handle payments easily.
- Mobile User Support: Offers fully featured mobile apps for iOS and Android, letting users track time and activities on the go with functionality comparable to desktop versions.
- Offline: Tracks time even without internet access by saving data locally and syncing automatically once reconnected.
- Billable Time Rate Management: Allows setting different hourly rates for employees or projects to ensure accurate billing and payroll calculations.
- Invoice Creation and Delivery: Generates invoices from billable hours and expenses, with customizable details and direct email delivery to clients.
- Business Tool Integration: Connects with platforms such as Slack, QuickBooks, and Trello, enhancing collaboration and financial workflows.
- Workflow: Automates repetitive administrative tasks including approvals, assignments, and reminders to improve operational efficiency.
- Automated Reminders: Sends notifications for pending timesheets, deadlines, and approvals to keep teams on schedule.
- User, Role, and Access Management: Offers granular control over permissions by defining user roles and access levels to safeguard data and ensure appropriate visibility.
- Activity Levels Monitoring: Tracks keyboard and mouse activity during work periods, providing insights into user engagement.
- Screenshot Capture: Periodically captures user screens during tracked time to verify work and enhance accountability.
- GPS Location Tracking: Logs location data for mobile and field teams to confirm presence at job sites.
- Payroll Automation: Integrates with payroll systems to automatically calculate salaries based on tracked hours and pay rates, reducing manual effort.
- Project Budgeting: Allows managers to set budgets and receive alerts when time tracking nears or exceeds these limits, aiding cost control.
- Timesheet Approvals: Supports managerial review workflows to validate timesheets before final submission or invoicing.
- Idle Time Detection: Identifies inactive periods and prompts users to confirm whether to include that time in tracked hours.
- Team Scheduling: Facilitates management of employee shifts and availability to optimize resource planning.
- Expense Tracking: Enables logging of project-related expenses alongside time entries for comprehensive cost management.
- Multi-Platform Compatibility: Accessible across Windows, macOS, Linux, and web browsers to accommodate diverse user environments.
- Real-Time Dashboard: Provides managers with live views of team activity, current tasks, and tracked time for immediate oversight.
- Customizable Notifications: Allows users to tailor alerts for events such as project updates, time tracking actions, and invoice statuses.
- Task Prioritization: Links time tracking to prioritized task lists, helping focus efforts on the most critical activities.
- Integration with Calendar Apps: Syncs tracked work with calendar events and deadlines to align schedules and tasks.
- Data Export Options: Offers exports in formats like CSV and PDF for external analysis or record keeping.
- Security Features: Employs encryption and secure authentication protocols to protect user data and maintain privacy compliance.
Benefits of using Hubstaff
Hubstaff offers a range of powerful features designed to boost productivity and streamline workforce management, making it an appealing choice for companies seeking efficient solutions. The following overview highlights key benefits that demonstrate how Hubstaff can support diverse operational needs.
- Precise Time Tracking: Hubstaff minimizes manual input by accurately logging work hours, which helps reduce errors and ensures payroll is handled correctly. This feature is especially valuable for companies managing both employees and freelancers.
- Insightful Activity Monitoring: By tracking keyboard and mouse activity, Hubstaff enables managers to gauge engagement levels without intrusive oversight, fostering trust while maintaining accountability.
- Robust GPS Tracking: Ideal for remote or field teams, Hubstaff’s GPS capabilities monitor locations and routes in real time, enhancing task management and ensuring team members stay on schedule.
- Streamlined Payroll Automation: With automatic payroll calculations tied to tracked hours, Hubstaff simplifies payment processes and integrates smoothly with popular payroll systems, reducing administrative burden.
- Project Budget Oversight: Users can set financial limits for projects, receiving alerts as budgets near exhaustion. This proactive approach helps prevent overspending and promotes efficient resource use.
- Comprehensive Reporting Tools: Hubstaff generates detailed reports covering time usage, activity data, and project progress, empowering managers with the insights needed for data-driven decisions.
- Flexible Offline and Mobile Access: Time tracking remains functional without internet connectivity, syncing once back online, while mobile apps support remote work and flexible scheduling.
- Seamless Integration Ecosystem: Hubstaff connects with many project management, CRM, and accounting platforms, enabling cohesive workflows across different business tools.
- Customizable Controls and Privacy: Administrators can adjust tracking settings, permissions, and notifications to align with company policies and protect employee privacy, accommodating various organizational needs.
- Global Team Support: The platform’s compatibility with multiple currencies and languages makes it well-suited for international teams, easing financial and communication challenges.
Our expert take on Hubstaff
In my experience evaluating Hubstaff time tracking software review, I found its automatic time-tracking feature particularly useful for minimizing manual errors and ensuring accurate payroll. The intuitive interface means teams can start using it quickly without a steep learning curve, which is a big plus when managing remote staff. I also noticed that Hubstaff offers a range of monitoring tools—like optional screenshots, app, URL tracking, and GPS—that give managers detailed insights into daily activities. While these raise privacy considerations, when applied transparently, they definitely enhance accountability.
Hubstaff’s integration with popular project management and accounting tools is another aspect I appreciated. Connecting it with platforms like Trello or Slack streamlines workflows, so time tracking fits naturally into existing processes without disrupting them. This kind of interoperability is crucial for companies that want to avoid juggling multiple disconnected solutions while improving operational efficiency.
From a practical standpoint, I found the software’s compatibility across Windows, macOS, iOS, and Android very convenient for diverse teams, especially those who need to log hours on the move. The cloud-based structure ensures that data syncs in real time, which supports up-to-date reporting and easy access from anywhere. However, I did observe that Hubstaff’s reporting capabilities, while solid for basic productivity tracking, might fall short for businesses requiring advanced analytics. Complex data needs could mean supplementing Hubstaff with other tools.
Considering the best employee monitoring tool Hubstaff offers, I also weighed its pricing structure. The tiered subscriptions scale well from freelancers to larger enterprises, but costs can rise sharply as teams grow or premium features become necessary. It’s important to balance the needed functionality with budget constraints to avoid surprises. Security-wise, the platform uses encryption and standard protocols, which I found reassuring, though ethical use and employee transparency remain essential.
For companies exploring financial management options alongside workforce tools, I recommend checking out this guide to the best finance software for small business. It offers insights that complement what Hubstaff provides and can help build a more comprehensive operational setup.
What business types use Hubstaff
Software Development Firms: These companies rely heavily on Hubstaff’s precise time tracking to monitor developer hours and optimize resource allocation. Integration with tools like Jira and Trello enhances transparency and accountability across projects, making it easier for managers to oversee progress.
Marketing Agencies: Handling multiple campaigns requires exact logging of billable hours for both in-house and freelance workers. Hubstaff’s screenshot capture and activity monitoring ensure that recorded time reflects productive work, which is crucial for validating client billing. GPS tracking adds oversight for field teams and client visits.
Consulting Firms: Consultants benefit from flexible tracking options, including automatic timers and manual entries, allowing them to accurately bill clients by the hour. Detailed reporting simplifies invoicing and helps consultants analyze how their time is divided across various projects or clients, supporting better business decisions.
Freelance Professionals: Freelancers across sectors such as design, writing, and programming appreciate Hubstaff’s user-friendly interface and transparent reporting. These features build client trust by clearly documenting work done, helping freelancers maximize productivity and secure fair payment.
Construction Companies: Increasingly adopting digital tracking, construction firms use Hubstaff’s GPS functionality to verify worker locations and hours on job sites. This reduces time theft and improves payroll accuracy, addressing common challenges in managing labor costs and project timelines.
Nonprofit Organizations: With tight budgets, nonprofits utilize Hubstaff to monitor time spent on grant writing, fundraising, and program delivery. The software’s reporting capabilities provide accountability and transparency to stakeholders and donors, aiding in efficient resource use.
Healthcare Providers: Especially those managing remote or home care staff, healthcare companies use Hubstaff to ensure labor compliance and accurate billing for patient visits. GPS and scheduling features help coordinate caregivers’ routes and shifts, enhancing service delivery while reducing administrative workload.
Education and E-Learning Companies: Tracking instructor and content development time helps these organizations optimize operations and improve return on investment. Hubstaff’s time monitoring assists in balancing efforts among course creation, student engagement, and administrative tasks. For those interested in expanding digital education, learning more about popular self hosted learning management systems can offer valuable insights.
E-Commerce Companies: Managing remote customer service and warehouse teams requires precise labor tracking, especially with seasonal fluctuations. Hubstaff’s integrations with communication and task management tools streamline coordination, supporting efficient operations in fast-paced environments.
- Industries benefiting from Hubstaff: software development, marketing, consulting, freelancing, construction, nonprofit, healthcare, education, e-commerce
- Use cases: time tracking, productivity monitoring, GPS location verification, billing accuracy, resource allocation, remote workforce management
These examples highlight the variety of businesses that benefit from Hubstaff by tailoring its features to meet sector-specific operational challenges.
Best 5 alternatives to Hubstaff
Paylocity
4.5 / 5
Paylocity presents itself as a solution tailored toward addressing the essential operations of human resources management for modern businesses. The platform is positioned to streamline key administrative functions while supporting the broad spectrum of workforce-related tasks that organizations face. Its design is intended to enhance efficiency and simplify everyday HR processes, making it a candidate worth considering for companies in search of comprehensive core HR software. Although the detailed elements of its offering remain unspecified in the source, the overall framework suggests a focus on operational effectiveness and adaptability in the evolving HR landscape.
Wrike
4.15 / 5
Wrike emerges in the realm of project collaboration software as a solution designed with teams in mind, promising an environment that supports streamlined coordination and efficient project management. Although the available source details remain sparse, Wrike's brief positioning hints at an underlying framework aimed at optimizing collaborative workflows for varying project scales. Its general profile suggests that it caters to teams seeking a central hub for managing project tasks and enhancing communication. For prospective customers exploring project collaboration options, Wrike presents itself as a candidate worthy of further investigation to clarify its full range of capabilities.
ClickUp
4.55 / 5
ClickUp is introduced as a project management solution crafted to simplify team coordination and streamline workflow processes. The available overview hints at a platform that brings together various elements of project management into an integrated interface, potentially supporting task organization and team collaboration. Although the details remain minimal, the initial impression is that ClickUp may offer a flexible framework adaptable to different project needs, aligning well with customers looking for an all-in-one project management tool. This brief insight lays the groundwork for a deeper exploration of how ClickUp might serve as a strategic resource for modern teams.
Connecteam
4.55 / 5
Connecteam is positioned as a comprehensive solution within the realm of workforce management software, designed to address common challenges in managing modern teams. Its overview hints at a platform that integrates multiple operational functions into one cohesive system, aiming to simplify the complexities of scheduling, communication, and task coordination. The description, though broad in its scope, suggests that Connecteam has been crafted to support organizations in optimizing their workflows without overwhelming them with unnecessary details. For those in search of a flexible and robust tool to streamline team management, Connecteam appears as a promising candidate worth exploring.
monday
5 / 5
Monday.com is a highly adaptable platform designed to streamline work and project management for teams of various sizes. Its user-friendly, visually organized interface, enhanced by color-coded elements, allows users to navigate effortlessly without needing technical skills. With over 200 ready-made templates and a straightforward drag-and-drop system, teams can quickly set up workflows and begin managing tasks efficiently. Additionally, its powerful dashboard builder and no-code automation tools help users visualize data clearly and eliminate repetitive processes, boosting overall productivity.
Frequently Asked Questions about Hubstaff
Hubstaff operates across multiple operating systems including Windows, macOS, Linux, iOS, and Android, allowing seamless time tracking and management on various devices.
Designed with remote and distributed teams in mind, Hubstaff offers tools for monitoring activity, tracking time, and overseeing projects to help manage teams regardless of location.
Yes, Hubstaff connects with a variety of third-party applications such as project management, payroll, and communication platforms, helping to streamline business workflows.
While Hubstaff primarily monitors active computer usage, it also supports manual time entries to capture work done offline or activities not automatically recorded.
Hubstaff produces comprehensive reports detailing time spent, activity intensity, project progress, and payroll data, all customizable to suit different business requirements.
Hubstaff includes GPS tracking capabilities to monitor the locations of mobile employees, making it especially useful for businesses managing field or traveling staff.
The software adheres to industry-standard security protocols and complies with applicable privacy regulations, though users should verify alignment with their local laws.
Hubstaff functions optimally with an internet connection for syncing data but can track time offline and update records once online connectivity resumes.
Hubstaff features user-friendly interfaces and onboarding resources, enabling teams to quickly begin tracking time and managing projects without complicated setup.
Hubstaff automates payroll calculations based on logged hours, easing payment management for hourly workers and contractors alike.
Support is available via email, live chat, and an extensive online knowledge base, offering help for technical issues and account management.
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