Wekan Review 2025: Pricing, Features, Pros & Cons, Ratings & More
Co-Founder and Chief Data Scientist
Wekan: Top Project Management Software
4.15 / 5
Featured Project Management Software Alternatives for Wekan
$9 per seat per month
Zoom, Google Docs, Salesforce, Slack and more
Document collaboration and comments
Editor's Take
monday.com is a Work Operating System (Work OS) that enables teams to plan, organize, and manage tasks efficiently. Known for its customizable interface, it allows users to tailor workflows to suit specific needs, whether for task management or complex projects. The software’s automation features help reduce manual work by automating repetitive tasks based on set triggers. monday.com also fosters team collaboration through real-time updates, file sharing, and discussion threads, making it easier for teams to stay aligned and productive. Additionally, it integrates with popular tools like Slack, Google Drive, and Zoom to streamline operations across platforms.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software's overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It's crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
$10 per user per month
Google Drive, Slack, Salesforce, and QuickBooks
Request forms and @mentions
Editor's Take
Wrike is a project management platform designed to help teams streamline their workflows and boost productivity. It offers a flexible, user-friendly interface that allows users to manage tasks, track progress, and collaborate on projects in real time. With its customizable dashboards and detailed reporting tools, Wrike provides clear visibility into project timelines and team performance. The platform also supports automation, enabling teams to automate repetitive tasks and reduce manual efforts. Collaboration is enhanced through features like task comments, file sharing, and integrations with tools such as Slack, Microsoft Teams, and Google Workspace. Wrike’s scalability makes it suitable for teams of any size, from small businesses to large enterprises.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
Custom
Yes
project management, and time tracking, billing, ticketing
Editor's Take
ConnectWise PSA (formerly known as ConnectWise Manage) is a comprehensive Professional Services Automation (PSA) software tailored for IT service providers, managed service providers (MSPs), and technology solution providers. It centralizes key business functions, from project management and time tracking to billing, ticketing, and customer relationship management (CRM). Designed to streamline operations and enhance service delivery, ConnectWise PSA enables teams to manage service tickets efficiently, track and bill time accurately, and automate invoicing for smoother financial processes.
The software’s project management capabilities help users organize tasks, monitor progress with Gantt charts, and allocate resources effectively, ensuring projects are delivered on time and within budget. ConnectWise PSA also offers robust reporting and analytics tools, providing insights into operational efficiency, financial performance, and customer satisfaction, which help users make data-driven decisions.
A standout feature is its integration with the ConnectWise ecosystem, including tools like ConnectWise Automate and ConnectWise Sell, as well as third-party applications such as QuickBooks, Microsoft 365, and IT Glue. These integrations allow seamless workflows across IT operations, from service delivery and sales to finance, making it easier for IT service providers to manage all aspects of their business in one platform.
ConnectWise PSA’s flexible pricing and scalable functionality suit both small MSPs and large IT enterprises, offering tailored options based on business needs. Overall, ConnectWise PSA is an industry-leading choice for IT professionals seeking a robust, all-in-one platform that improves service efficiency, operational visibility, and client satisfaction.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
Wekan Review
What is Wekan
Wekan is a versatile open source kanban board software that simplifies project and task organization through a visual layout of boards, lists, and cards. The platform’s real-time synchronization ensures that updates made by one user are immediately visible to all collaborators, making it an efficient collaborative task management tool especially suited for distributed teams.
Built on the Meteor JavaScript framework, Wekan runs smoothly in web browsers without needing extra plugins or installations. Its interface allows for quick task creation, editing, and prioritization, with cards capable of holding detailed information such as checklists, labels, due dates, and attachments. This flexibility enhances tracking and team collaboration, adapting well to various workflows.
Administrators can manage multiple users with specific permissions, controlling access to private or public boards within an instance. Integration with authentication protocols like LDAP and OAuth supports secure user management, which is crucial for companies with existing infrastructure. Users benefit from customizable boards where labels, colors, and list arrangements can be tailored to individual or team preferences.
Wekan’s open-source nature allows self-hosting on company servers, granting full control over data privacy and security—an important factor for organizations with strict compliance requirements. The active development community continuously contributes updates and features, ensuring the software remains adaptable and scalable for growing teams. Those interested in ensuring secure and fair testing environments might also find value in reviewing resources about proctored exam software, which complements the need for secure, managed workflows.
From a technical standpoint, Wekan supports multiple simultaneous users and boards without sacrificing performance. Developers familiar with JavaScript can extend its functionality through source code modifications or plugins, offering a level of customization rarely found in proprietary solutions. This makes Wekan an attractive choice for teams seeking a robust, flexible collaborative task management tool that can evolve with their needs.
Featured Project Management Software Products
$9 per seat per month
Zoom, Google Docs, Salesforce, Slack and more
Document collaboration and comments
Editor's Take
monday.com is a Work Operating System (Work OS) that enables teams to plan, organize, and manage tasks efficiently. Known for its customizable interface, it allows users to tailor workflows to suit specific needs, whether for task management or complex projects. The software’s automation features help reduce manual work by automating repetitive tasks based on set triggers. monday.com also fosters team collaboration through real-time updates, file sharing, and discussion threads, making it easier for teams to stay aligned and productive. Additionally, it integrates with popular tools like Slack, Google Drive, and Zoom to streamline operations across platforms.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software's overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It's crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
$10 per user per month
Google Drive, Slack, Salesforce, and QuickBooks
Request forms and @mentions
Editor's Take
Wrike is a project management platform designed to help teams streamline their workflows and boost productivity. It offers a flexible, user-friendly interface that allows users to manage tasks, track progress, and collaborate on projects in real time. With its customizable dashboards and detailed reporting tools, Wrike provides clear visibility into project timelines and team performance. The platform also supports automation, enabling teams to automate repetitive tasks and reduce manual efforts. Collaboration is enhanced through features like task comments, file sharing, and integrations with tools such as Slack, Microsoft Teams, and Google Workspace. Wrike’s scalability makes it suitable for teams of any size, from small businesses to large enterprises.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
Custom
Yes
project management, and time tracking, billing, ticketing
Editor's Take
ConnectWise PSA (formerly known as ConnectWise Manage) is a comprehensive Professional Services Automation (PSA) software tailored for IT service providers, managed service providers (MSPs), and technology solution providers. It centralizes key business functions, from project management and time tracking to billing, ticketing, and customer relationship management (CRM). Designed to streamline operations and enhance service delivery, ConnectWise PSA enables teams to manage service tickets efficiently, track and bill time accurately, and automate invoicing for smoother financial processes.
The software’s project management capabilities help users organize tasks, monitor progress with Gantt charts, and allocate resources effectively, ensuring projects are delivered on time and within budget. ConnectWise PSA also offers robust reporting and analytics tools, providing insights into operational efficiency, financial performance, and customer satisfaction, which help users make data-driven decisions.
A standout feature is its integration with the ConnectWise ecosystem, including tools like ConnectWise Automate and ConnectWise Sell, as well as third-party applications such as QuickBooks, Microsoft 365, and IT Glue. These integrations allow seamless workflows across IT operations, from service delivery and sales to finance, making it easier for IT service providers to manage all aspects of their business in one platform.
ConnectWise PSA’s flexible pricing and scalable functionality suit both small MSPs and large IT enterprises, offering tailored options based on business needs. Overall, ConnectWise PSA is an industry-leading choice for IT professionals seeking a robust, all-in-one platform that improves service efficiency, operational visibility, and client satisfaction.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
$15 per month
Yes
email tracking, pipeline management, reporting
Editor's Take
HubSpot Sales is a powerful sales automation and customer relationship management (CRM) platform designed to help sales teams streamline processes, improve productivity, and close deals faster. Integrated within the HubSpot ecosystem, this tool provides a comprehensive suite for lead tracking, email automation, pipeline management, and sales analytics, making it ideal for businesses looking to optimize their sales efforts from prospecting to closing.
HubSpot Sales simplifies outreach with email tracking, templates, and automated follow-ups, allowing sales reps to engage leads more effectively and track interactions in real-time. The platform’s pipeline management features give sales teams a clear view of deal stages, helping them prioritize tasks and move leads through the sales funnel with ease. With built-in reporting and insights, HubSpot Sales provides valuable metrics on performance, helping teams identify trends and improve strategy. Integrations with popular tools like Gmail, Outlook, and LinkedIn make it easy for teams to manage all communications within one platform. For organizations aiming to enhance their sales process and drive growth, HubSpot Sales delivers a scalable, user-friendly solution that empowers teams to close deals faster and with greater efficiency.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software's overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It's crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
By quote
Demo available
Tax management, employee self-service, analytics
Editor's Take
ADP Workforce Now is a comprehensive human capital management (HCM) platform designed for medium to large businesses. It offers a suite of tools that streamline HR, payroll, talent management, time and attendance, and benefits administration. Known for its scalability and ease of use, ADP Workforce Now allows businesses to automate routine tasks, maintain compliance with changing regulations, and optimize workforce management.
Key features include robust payroll and tax management, employee self-service options, and integrated reporting and analytics. The platform also offers mobile access, allowing employees and managers to handle HR tasks on the go. ADP Workforce Now’s integration capabilities with third-party applications and its strong focus on data security make it a trusted solution for managing complex HR operations.
For businesses seeking a reliable, all-in-one HCM solution that enhances efficiency, ensures compliance, and scales with growth, ADP Workforce Now is an excellent choice.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
How much does Wekan cost
Wekan: Top Project Management Software
4.15 / 5
There is no publicly available pricing information for Wekan software. Interested users are advised to contact the vendor directly for detailed pricing and plan options.
What are the pros of Wekan
- Open-source with full source code access for customization and self-hosting
- Kanban board interface for clear visualization of workflows and task progress
- Real-time updates allowing multiple users to see instant changes without page reloads
- Drag-and-drop functionality for easy task and list reorganization
- Support for multiple boards to separate projects or departments effectively
What are the cons of Wekan
- Limited advanced automation features, reducing efficiency in repetitive tasks
- Lacks native time tracking, requiring external tool integration
- Basic reporting and analytics, hindering in-depth performance insights
- Collaboration tools are minimal, no built-in chat or real-time communication
- Search functionality is simple and may not handle large or complex boards well
What are the core features of Wekan
Wekan: Top Project Management Software
4.15 / 5
Wekan is a versatile, open-source kanban board platform designed to streamline task and project management with a rich set of features that enhance collaboration, customization, and control. Its web-based interface supports multiple boards, real-time updates, and extensive options for organizing and tracking work.
- Visual Task Organization: Users arrange tasks using cards and lists on customizable boards, allowing clear visualization of project progress.
- Real-Time Collaboration: Multiple users can simultaneously edit boards with instant updates, ensuring synchronous teamwork.
- Customizable Cards: Cards support descriptions, labels, checklists, due dates, attachments, and comments to detail tasks comprehensively.
- Drag-and-Drop Interface: Easily move and reorder cards to reflect changing priorities or workflow stages.
- User Roles and Permissions: Board owners control access levels, managing who can view or edit content.
- Search and Filtering: Quickly find specific cards within large boards using built-in search and filtering tools.
- Secure Authentication: Integration with LDAP and OAuth enables centralized, secure user login management.
- Notifications and Email Alerts: Keep team members informed about updates and approaching due dates.
- Activity Log: Tracks all board and card changes, promoting transparency and accountability.
- Self-Hosting Capability: Organizations can deploy Wekan on their infrastructure, retaining full data control.
- Data Portability: Import and export boards in JSON format for backup or migration purposes.
- Watchers on Cards: Users can subscribe to specific tasks to receive updates without full editing permissions.
- Recurring Cards: Automate repetitive tasks by setting cards to regenerate automatically.
- Keyboard Shortcuts: Enhance navigation efficiency within boards through supported shortcuts.
- Multi-Language Support: Accessible to a global audience with various language options.
- Swimlanes: Segment tasks horizontally within boards for improved categorization and clarity.
- Archiving: Archive cards and lists to declutter boards while preserving historical data.
- Card Linking: Establish relationships between tasks to track dependencies or related work.
- Checklist Progress Tracking: Visualize completion status within cards via checklist item tracking.
- Attachment Support: Upload diverse file types directly to cards for convenient resource management.
- Responsive Design: Access Wekan seamlessly on both desktop and mobile browsers without needing dedicated apps.
- API Integration: Connect with external tools to automate workflows and synchronize data.
- Visual Customization: Personalize board backgrounds and card colors to differentiate projects or priorities visually.
- Markdown Comments: Use markdown formatting for clearer, richer communication on cards.
- Calendar View: Aggregate due dates across cards for effective scheduling and deadline management.
- PDF Export: Export boards to PDF for offline sharing or printing.
- Public Boards: Share boards publicly with read-only access when necessary.
- Templates: Create reusable board and card templates to standardize project setup.
- Open-Source Nature: Benefit from community contributions and transparency in development.
Benefits of using Wekan
Wekan offers numerous advantages that cater to diverse business needs, helping teams streamline project management with a flexible and cost-effective tool. Below is a detailed look at its key benefits, highlighting how it supports various users in optimizing workflows and maintaining control over their data.
- Open-source flexibility: Being fully open-source, Wekan allows companies to customize and extend the platform without restrictions, avoiding vendor lock-in. This freedom is ideal for organizations that require tailored solutions and full transparency.
- Data control through self-hosting: Wekan can be deployed on private servers, giving businesses complete ownership of their project data and ensuring compliance with internal security policies. This is especially valuable for companies prioritizing privacy.
- User-friendly interface: Its intuitive drag-and-drop kanban layout makes onboarding quick, even for those new to project management software. This reduces training time and accelerates adoption across teams.
- Real-time teamwork: Instant updates ensure all members see changes immediately, facilitating smooth collaboration and preventing miscommunication among distributed or hybrid teams.
- Customizable task management: Users can tailor boards and cards with features like labels, due dates, checklists, and attachments, enabling workflows that fit unique project requirements and improve organization.
- Role-based permissions: Wekan supports multi-user environments with configurable access rights, allowing administrators to control who can view or modify different parts of projects, enhancing security in team settings.
- Cost-effective solution: As free software, Wekan eliminates licensing fees, making it an attractive option for startups, non-profits, and small businesses with budget constraints seeking robust project management tools.
- Active community development: An engaged user base continuously contributes improvements and fixes, ensuring the software evolves to meet real-world needs and stays reliable over time.
Our expert take on Wekan
When I first explored Wekan, what struck me was its straightforward approach as a self-hosted kanban board. The simplicity of its interface makes it easy to visualize workflows without overwhelming the user. This is especially true for those accustomed to agile practices, as Wekan’s customization of boards, lists, and cards aligns well with standard kanban methodologies. From a practical standpoint, this means teams can quickly adapt it to their project management style without a steep learning curve, which is a major plus in my experience with Wekan project management review.
One aspect I appreciate is Wekan’s open-source nature, allowing full control over data by hosting it yourself. For companies with strict privacy or security concerns, this is invaluable. I found that its ability to run on various environments, especially Docker containers, makes integration with existing IT infrastructure surprisingly smooth. This flexibility stands out compared to proprietary tools that often lock you into licensing fees or rigid setups. However, it’s important to remember that maintaining security patches and backups is on you, which can be a challenge without dedicated IT resources.
In terms of collaboration tool features, Wekan covers the essentials: assigning cards, setting due dates, and adding comments work well for basic team coordination. Yet, if you’re part of a larger or more dynamic team, you might feel the lack of real-time collaborative editing or advanced notification systems. These missing features can limit how effectively the platform supports constant synchronization among team members, which I’ve noticed during fast-paced projects.
For those interested in the broader ecosystem of project management and related tools, it might be worth checking out resources on payroll softwares, as integrating your project management efforts with payroll can streamline overall operations. While Wekan itself doesn’t offer deep analytics or extensive third-party integrations, its open-source model means you could potentially build or find custom solutions if you have the technical ability.
What business types use Wekan
Technology Startups Embrace Agile Management Small to medium-sized tech startups benefit from Wekan’s open-source platform by customizing workflows without licensing costs. It supports software development cycles, bug tracking, and sprint planning, making it a best project management tool for small businesses aiming for agility and cost efficiency.
Educational Institutions Streamline Tasks Universities and training centers leverage Wekan to organize curriculum development, faculty schedules, and student projects. Its user-friendly interface suits users with varied technical skills, enhancing coordination in academic settings.
Nonprofits Enhance Volunteer Coordination Operating with tight budgets, nonprofit organizations use Wekan to manage fundraising campaigns and volunteer tasks transparently. The software’s collaborative kanban board software for teams improves accountability and communication across dispersed groups.
Marketing and Creative Firms Manage Dynamic Campaigns Agencies rely on Wekan to visualize multiple projects, track deadlines, and re-prioritize tasks fluidly. This flexibility is essential in fast-changing client environments requiring quick adjustments and clear responsibility assignment.
Manufacturers Optimize Production Workflow Smaller manufacturers and subcontractors adopt Wekan for scheduling, inventory, and quality control. The kanban visualization highlights production stages and bottlenecks, supporting internal coordination without complex ERP systems.
Legal and Consulting Firms Organize Complex Cases Wekan helps break down workflows for case management, client onboarding, and admin duties. Its open-source nature allows integration with other tools, fostering a cohesive environment where deadlines and tasks are clearly tracked.
Healthcare Providers Coordinate Critical Operations Clinics and administrative offices use Wekan for patient scheduling, staff shifts, and compliance projects. The visual layout reduces errors, while privacy options and self-hosting address data security and regulatory needs.
Finance Sector Supports Compliance and Innovation Fintech startups and advisory firms customize Wekan boards to manage client projects, audits, and product cycles. Its adaptability aligns with regulatory demands and facilitates iterative fintech development processes.
Event Management Simplifies Complex Coordination Companies planning multi-vendor events employ Wekan to track venue bookings, marketing, and logistics. Transparency in task status enhances collaboration and communication, minimizing the risk of missed deliverables.
Remote-First Companies Centralize Asynchronous Work Distributed teams across industries use Wekan as a global hub for task coordination. The open-source framework and web-based access support diverse time zones and work styles, with self-hosting ensuring control over data sovereignty.
open source lms platform resources may complement Wekan for organizations also seeking comprehensive learning management alongside their project tracking needs.
Best 5 alternatives to Wekan
ADP Workforce Now
3.9 / 5
ADP Workforce Now emerges in this discussion as a potential contender in the realm of HCM software, hinting at a unified platform designed to streamline various workforce-related functions. The provided source hints—albeit without extensive details—at a solution that aims to bring together essential human capital management tools under one roof, catering to the diverse needs of organizations. While specifics are sparse in the source material, the overview suggests that ADP Workforce Now is positioned to offer an integrated approach that supports HR and payroll functions alongside other key operational areas. This high-level glimpse into the product invites prospective users to consider its promise of consolidating core processes and enhancing overall workforce management.
Wrike
4.15 / 5
Wrike emerges in the realm of project collaboration software as a solution designed with teams in mind, promising an environment that supports streamlined coordination and efficient project management. Although the available source details remain sparse, Wrike's brief positioning hints at an underlying framework aimed at optimizing collaborative workflows for varying project scales. Its general profile suggests that it caters to teams seeking a central hub for managing project tasks and enhancing communication. For prospective customers exploring project collaboration options, Wrike presents itself as a candidate worthy of further investigation to clarify its full range of capabilities.
HubSpot Sales
5 / 5
HubSpot Sales stands out as a comprehensive tool that consolidates contact and deal management into one streamlined platform, allowing sales teams to efficiently track leads and tailor communications with precision. By automating routine tasks like follow-up emails and lead nurturing, it frees up sales professionals to concentrate on more strategic efforts while reducing the risk of overlooking important steps. Its powerful analytics provide detailed insights through customizable dashboards, helping businesses measure performance, anticipate revenue, and refine their sales tactics. Furthermore, the platform’s seamless integration with marketing and customer service enhances collaboration across departments, offering a complete perspective on each customer’s journey.
ConnectWise PSA
4.1 / 5
ConnectWise PSA is presented as a professional services automation solution engineered to streamline service delivery for organizations of varying sizes. This software offers a unified platform designed to support essential business operations, aiming to reduce administrative burdens while promoting operational efficiency. With its dynamic and adaptable design, ConnectWise PSA aspires to simplify complex workflows and optimize service management. For prospective users exploring professional services automation tools, this solution presents a noteworthy option that emphasizes ease of use and integrated process management.
monday
5 / 5
Monday.com is a highly adaptable platform designed to streamline work and project management for teams of various sizes. Its user-friendly, visually organized interface, enhanced by color-coded elements, allows users to navigate effortlessly without needing technical skills. With over 200 ready-made templates and a straightforward drag-and-drop system, teams can quickly set up workflows and begin managing tasks efficiently. Additionally, its powerful dashboard builder and no-code automation tools help users visualize data clearly and eliminate repetitive processes, boosting overall productivity.
Frequently Asked Questions about Wekan
Wekan is an open-source kanban board that users can download and utilize without any licensing costs. It offers the flexibility to be self-hosted, allowing organizations to maintain full control over their data and customize the software as needed.
Being a web-based application, Wekan operates across various platforms including Linux, Windows, macOS, and cloud environments. It is accessible through modern web browsers, making deployment versatile.
Wekan enables multiple users to collaborate simultaneously on boards, facilitating task assignment and progress monitoring in real time. It incorporates role-based access controls, letting board owners assign permissions such as read-only, editing, or administrative rights to ensure proper access management.
Data security with Wekan depends largely on the hosting environment since it is frequently self-hosted. The software itself supports HTTPS connections and user authentication, and it can be integrated with additional external security solutions to enhance protection.
Although Wekan primarily focuses on self-hosting, some third-party services provide hosted instances. However, there is no official cloud-hosted version managed directly by the Wekan development team.
As an open-source solution, Wekan is highly adaptable. Users with programming skills can modify its source code, extend its features, and tailor the interface to meet specific requirements.
Wekan is mainly designed to function online through web browsers, so offline access is limited and depends on browser caching and the particular hosting setup.
Wekan is built using Meteor, a JavaScript framework, and relies on MongoDB for its database, enabling real-time updates and scalability.
The project benefits from a lively open-source community on platforms like GitHub, with frequent updates, issue resolutions, and contributions from developers worldwide.
Wekan does not offer dedicated mobile applications, but its responsive web design allows users to access and manage boards conveniently via mobile browsers.
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