Toggl Plan Review 2025: Pricing, Features, Pros & Cons, Ratings & More
Co-Founder and Chief Data Scientist
Toggl Plan: Top Project Management Software
4.35 / 5
Featured Project Management Software Alternatives for Toggl Plan
$9 per seat per month
Zoom, Google Docs, Salesforce, Slack and more
Document collaboration and comments
Editor's Take
monday.com is a Work Operating System (Work OS) that enables teams to plan, organize, and manage tasks efficiently. Known for its customizable interface, it allows users to tailor workflows to suit specific needs, whether for task management or complex projects. The software’s automation features help reduce manual work by automating repetitive tasks based on set triggers. monday.com also fosters team collaboration through real-time updates, file sharing, and discussion threads, making it easier for teams to stay aligned and productive. Additionally, it integrates with popular tools like Slack, Google Drive, and Zoom to streamline operations across platforms.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software's overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It's crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
$10 per user per month
Google Drive, Slack, Salesforce, and QuickBooks
Request forms and @mentions
Editor's Take
Wrike is a project management platform designed to help teams streamline their workflows and boost productivity. It offers a flexible, user-friendly interface that allows users to manage tasks, track progress, and collaborate on projects in real time. With its customizable dashboards and detailed reporting tools, Wrike provides clear visibility into project timelines and team performance. The platform also supports automation, enabling teams to automate repetitive tasks and reduce manual efforts. Collaboration is enhanced through features like task comments, file sharing, and integrations with tools such as Slack, Microsoft Teams, and Google Workspace. Wrike’s scalability makes it suitable for teams of any size, from small businesses to large enterprises.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
Custom
Yes
project management, and time tracking, billing, ticketing
Editor's Take
ConnectWise PSA (formerly known as ConnectWise Manage) is a comprehensive Professional Services Automation (PSA) software tailored for IT service providers, managed service providers (MSPs), and technology solution providers. It centralizes key business functions, from project management and time tracking to billing, ticketing, and customer relationship management (CRM). Designed to streamline operations and enhance service delivery, ConnectWise PSA enables teams to manage service tickets efficiently, track and bill time accurately, and automate invoicing for smoother financial processes.
The software’s project management capabilities help users organize tasks, monitor progress with Gantt charts, and allocate resources effectively, ensuring projects are delivered on time and within budget. ConnectWise PSA also offers robust reporting and analytics tools, providing insights into operational efficiency, financial performance, and customer satisfaction, which help users make data-driven decisions.
A standout feature is its integration with the ConnectWise ecosystem, including tools like ConnectWise Automate and ConnectWise Sell, as well as third-party applications such as QuickBooks, Microsoft 365, and IT Glue. These integrations allow seamless workflows across IT operations, from service delivery and sales to finance, making it easier for IT service providers to manage all aspects of their business in one platform.
ConnectWise PSA’s flexible pricing and scalable functionality suit both small MSPs and large IT enterprises, offering tailored options based on business needs. Overall, ConnectWise PSA is an industry-leading choice for IT professionals seeking a robust, all-in-one platform that improves service efficiency, operational visibility, and client satisfaction.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
Toggl Plan Review
What is Toggl Plan
Toggl Plan project management tool offers a clean, visual approach to organizing projects through timeline and Gantt chart-style layouts. Users can schedule tasks with start and end dates, assign work to team members, and monitor progress via color-coded bars that reflect status or priority. This makes workload distribution transparent and helps avoid resource conflicts.
How does Toggl Plan work in terms of collaboration? It centralizes communication by enabling comments, file attachments, and updates directly within tasks. Notifications keep everyone informed about deadlines or schedule changes, fostering seamless teamwork without juggling multiple platforms.
The software supports breaking down projects into subtasks and establishing dependencies, ensuring tasks follow a logical order. This hierarchical and interconnected task structure is essential for managing complex workflows efficiently, giving teams clarity over each step.
Toggl Plan emphasizes simplicity, avoiding feature overload to maintain an intuitive interface suitable for a range of users, from freelancers to larger teams. Its integrations, notably with Toggl Track for time tracking, enhance project oversight by syncing scheduling with time management tools.
For companies evaluating project management options alongside other needs, exploring resources like best procurement software for small businesses can help in finding complementary solutions that fit broader operational requirements.
Featured Project Management Software Products
$9 per seat per month
Zoom, Google Docs, Salesforce, Slack and more
Document collaboration and comments
Editor's Take
monday.com is a Work Operating System (Work OS) that enables teams to plan, organize, and manage tasks efficiently. Known for its customizable interface, it allows users to tailor workflows to suit specific needs, whether for task management or complex projects. The software’s automation features help reduce manual work by automating repetitive tasks based on set triggers. monday.com also fosters team collaboration through real-time updates, file sharing, and discussion threads, making it easier for teams to stay aligned and productive. Additionally, it integrates with popular tools like Slack, Google Drive, and Zoom to streamline operations across platforms.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software's overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It's crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
$10 per user per month
Google Drive, Slack, Salesforce, and QuickBooks
Request forms and @mentions
Editor's Take
Wrike is a project management platform designed to help teams streamline their workflows and boost productivity. It offers a flexible, user-friendly interface that allows users to manage tasks, track progress, and collaborate on projects in real time. With its customizable dashboards and detailed reporting tools, Wrike provides clear visibility into project timelines and team performance. The platform also supports automation, enabling teams to automate repetitive tasks and reduce manual efforts. Collaboration is enhanced through features like task comments, file sharing, and integrations with tools such as Slack, Microsoft Teams, and Google Workspace. Wrike’s scalability makes it suitable for teams of any size, from small businesses to large enterprises.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
Custom
Yes
project management, and time tracking, billing, ticketing
Editor's Take
ConnectWise PSA (formerly known as ConnectWise Manage) is a comprehensive Professional Services Automation (PSA) software tailored for IT service providers, managed service providers (MSPs), and technology solution providers. It centralizes key business functions, from project management and time tracking to billing, ticketing, and customer relationship management (CRM). Designed to streamline operations and enhance service delivery, ConnectWise PSA enables teams to manage service tickets efficiently, track and bill time accurately, and automate invoicing for smoother financial processes.
The software’s project management capabilities help users organize tasks, monitor progress with Gantt charts, and allocate resources effectively, ensuring projects are delivered on time and within budget. ConnectWise PSA also offers robust reporting and analytics tools, providing insights into operational efficiency, financial performance, and customer satisfaction, which help users make data-driven decisions.
A standout feature is its integration with the ConnectWise ecosystem, including tools like ConnectWise Automate and ConnectWise Sell, as well as third-party applications such as QuickBooks, Microsoft 365, and IT Glue. These integrations allow seamless workflows across IT operations, from service delivery and sales to finance, making it easier for IT service providers to manage all aspects of their business in one platform.
ConnectWise PSA’s flexible pricing and scalable functionality suit both small MSPs and large IT enterprises, offering tailored options based on business needs. Overall, ConnectWise PSA is an industry-leading choice for IT professionals seeking a robust, all-in-one platform that improves service efficiency, operational visibility, and client satisfaction.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
$15 per month
Yes
email tracking, pipeline management, reporting
Editor's Take
HubSpot Sales is a powerful sales automation and customer relationship management (CRM) platform designed to help sales teams streamline processes, improve productivity, and close deals faster. Integrated within the HubSpot ecosystem, this tool provides a comprehensive suite for lead tracking, email automation, pipeline management, and sales analytics, making it ideal for businesses looking to optimize their sales efforts from prospecting to closing.
HubSpot Sales simplifies outreach with email tracking, templates, and automated follow-ups, allowing sales reps to engage leads more effectively and track interactions in real-time. The platform’s pipeline management features give sales teams a clear view of deal stages, helping them prioritize tasks and move leads through the sales funnel with ease. With built-in reporting and insights, HubSpot Sales provides valuable metrics on performance, helping teams identify trends and improve strategy. Integrations with popular tools like Gmail, Outlook, and LinkedIn make it easy for teams to manage all communications within one platform. For organizations aiming to enhance their sales process and drive growth, HubSpot Sales delivers a scalable, user-friendly solution that empowers teams to close deals faster and with greater efficiency.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software's overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It's crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
By quote
Demo available
Tax management, employee self-service, analytics
Editor's Take
ADP Workforce Now is a comprehensive human capital management (HCM) platform designed for medium to large businesses. It offers a suite of tools that streamline HR, payroll, talent management, time and attendance, and benefits administration. Known for its scalability and ease of use, ADP Workforce Now allows businesses to automate routine tasks, maintain compliance with changing regulations, and optimize workforce management.
Key features include robust payroll and tax management, employee self-service options, and integrated reporting and analytics. The platform also offers mobile access, allowing employees and managers to handle HR tasks on the go. ADP Workforce Now’s integration capabilities with third-party applications and its strong focus on data security make it a trusted solution for managing complex HR operations.
For businesses seeking a reliable, all-in-one HCM solution that enhances efficiency, ensures compliance, and scales with growth, ADP Workforce Now is an excellent choice.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
How much does Toggl Plan cost
Toggl Plan: Top Project Management Software
4.35 / 5
Free Plan
- Available at no cost
- Basic task and project management features
- Limited to 5 users
Team Plan
- Price: $8 per user per month (billed annually)
- Includes unlimited projects and timelines
- Collaboration tools and integrations
- Priority support
Business Plan
- Price: $14 per user per month (billed annually)
- Advanced reporting and analytics
- Custom workflows and permissions
- Dedicated customer success manager
Toggl Plan offers a free trial period allowing users to test paid plan features before subscribing.
What are the pros of Toggl Plan
- Visual timeline (Gantt chart) for clear project progress and deadline tracking
- Drag-and-drop task scheduling for quick plan adjustments
- Color-coded tasks and projects for improved organization
- Collaborative workspace with task comments to enhance team communication
- Workload management tools to balance team capacity and assignments
What are the cons of Toggl Plan
- User interface too simplistic for complex project workflows and lacks customization.
- Limited task dependencies and workflow automation capabilities.
- Basic reporting tools without advanced analytics or customizable reports.
- Minimal time tracking features not well integrated into plan views.
- Mobile app missing some desktop functionalities, causing inconsistent experience.
- Rudimentary collaboration tools with limited commenting and no effective real-time interaction.
What are the core features of Toggl Plan
Toggl Plan: Top Project Management Software
4.35 / 5
Toggl Plan offers a broad range of tools designed to enhance project and team management, helping businesses organize tasks and schedules with clarity and precision. Below are key features that support efficient workflow, resource allocation, and collaboration.
- Task Creation & Assignment: Easily create tasks and designate them to specific team members, ensuring clear responsibility and accountability.
- Due Dates for Tasks: Assign deadlines to each task to keep the team aligned on priorities and timeframes.
- Task Prioritization: Highlight critical tasks to focus efforts where they matter most.
- Project Planning: Visually map out entire projects with timelines and milestones for structured progress tracking.
- Visual Timeline View: Use a drag-and-drop interface to schedule and adjust tasks dynamically within a timeline.
- Team Scheduling: Monitor team members’ workloads in one place to balance assignments and prevent overbooking.
- Color-Coded Tasks: Apply colors to tasks and projects for easier differentiation and organization.
- Task Dependencies: Link tasks to reflect prerequisites, ensuring sequential workflow adherence.
- Milestones: Mark significant project phases or achievements to track major progress points.
- Kanban-Style Boards: Manage tasks in columns that represent different stages, optimizing agile workflows.
- Progress Tracking: Update task statuses and monitor advancement to detect and resolve bottlenecks early.
- Time Estimates: Include estimated durations for tasks to improve workload forecasting and planning.
- File Attachments: Attach relevant documents directly to tasks for seamless collaboration.
- Comments and Collaboration: Enable team communication by allowing comments on tasks.
- Notifications and Alerts: Receive updates on task changes, deadlines, and assignments to stay informed.
- Recurring Tasks: Automate routine work by setting tasks to repeat at specified intervals.
- Mobile Accessibility: Manage projects and tasks on the go via a mobile app.
- Integrations: Connect with tools like Slack and calendar apps to synchronize workflows.
- Customizable Views: Switch between timeline, board, and list views to suit individual project management preferences.
- Resource Management: Visualize team availability and task allocation to optimize resource use.
- Export Options: Export timelines and task lists for reporting or sharing beyond the platform.
- Multi-Project Handling: Oversee multiple projects simultaneously with a consolidated view.
- Guest Access: Invite external collaborators with restricted permissions to contribute without full account access.
- API Access: Automate workflows and integrate Toggl Plan with custom systems through API availability.
- Color and Label Customization: Tailor colors and labels to fit your team’s workflow for better clarity.
- Workload View: Visualize individual team members’ capacities to avoid burnout and balance tasks.
- Task Filtering and Search: Quickly locate tasks by filtering or searching based on assignee, status, or due date.
- Public Sharing: Share specific project views publicly via URL to enhance transparency with clients or stakeholders.
- Offline Mode: Access plans offline with limited functionality, syncing changes once reconnected.
Benefits of using Toggl Plan
Toggl Plan offers a variety of features designed to enhance project management and team collaboration. The following overview highlights key benefits that prospective customers can expect, emphasizing how these advantages cater to different workflows and organizational needs.
- Intuitive Visual Planning: The drag-and-drop timeline interface simplifies creating and adjusting project plans, allowing teams to quickly grasp task dependencies and deadlines. This visual approach reduces complexity and accelerates decision-making.
- Streamlined Task Management: Tasks can be easily created and assigned, breaking down projects into clear, manageable components. This clarity helps teams distribute responsibilities efficiently and stay organized.
- Resource and Team Scheduling: Managers gain insight into team members’ availability, facilitating balanced workloads and preventing overbooking. This feature is especially valuable for teams juggling multiple projects simultaneously.
- Collaborative Communication Tools: Shared timelines and task commenting foster seamless collaboration without relying on external messaging apps. Teams can stay aligned and informed within the platform.
- Flexible Workflow Views: Users can toggle between timeline and Kanban-style board layouts, adapting the display to their preferred project management style and enhancing productivity.
- Deadline and Workload Visibility: Approaching deadlines are clearly highlighted, and visual workload indicators help managers optimize resource allocation, reducing the risk of burnout and missed milestones.
- Integration with Time Tracking: For users of Toggl Track, the integration enables better synchronization between project planning and time management, improving overall efficiency and insight.
- User-Friendly Interface and Onboarding: The minimalist design and intuitive controls shorten the learning curve, allowing teams to adopt the software quickly and focus on their priorities.
Our expert take on Toggl Plan
From my experience exploring the toggl plan project management review, what stands out immediately is how visually straightforward and accessible this tool is, particularly for small to medium-sized teams. The timeline feature, which resembles a simplified Gantt chart, makes it easy to map out deadlines and task progress without feeling overwhelmed by complexity. I find this especially useful when you want to onboard team members quickly without them struggling to grasp the interface.
One thing I appreciate is toggl plan’s clear focus on task assignments and deadlines. The drag-and-drop functionality to adjust schedules feels intuitive and speeds up day-to-day updates. It’s a nice balance between managing individual tasks and keeping everyone aligned on broader project goals. However, while the core functions cover essential project planning, I noticed it doesn’t offer extensive integrations or automation, which might be limiting for teams looking for more advanced workflows.
Considering pros and cons of toggl plan, the visual workload management tools are a highlight. Being able to see how tasks are distributed across team members helps avoid bottlenecks and ensures no one is overloaded. This visual approach makes resource planning feel less abstract compared to text-heavy tools I’ve tried. At the same time, the mobile app could use improvements; it doesn’t quite match the desktop experience yet, which can be a drawback if you’re often managing projects on the go.
Pricing-wise, toggl plan seems attractive for startups and small businesses due to its transparency and affordability. The free plan allows you to test the software without any upfront commitment, which I think is a practical way to see if it fits your workflow. For companies that want to dig deeper into what are the best property management software options alongside project management tools, checking out resources like what are the best property management software can provide useful context for choosing complementary solutions.
The user interface feels clean and modern, designed to reduce clutter and cognitive load. This keeps me focused on project status without distractions, improving team engagement. Security is standard but solid, meeting baseline expectations for protecting sensitive information, which is important if your projects involve confidential data.
What business types use Toggl Plan
Creative Agencies Simplified — Agencies juggling multiple client projects benefit from Toggl Plan’s clear visual timelines and task layouts. This helps teams of designers, copywriters, and account managers coordinate dynamically shifting deadlines seamlessly, making it ideal for creative professionals seeking straightforward project oversight.
Tech Teams Streamlined — Software development companies rely on Toggl Plan for sprint planning and progress tracking without unnecessary complexity. Its visual workflow and resource allocation tools support cross-functional teams managing various modules, aligning well with the needs of developers and product managers looking for efficient, simple solutions.
Marketing Departments Organized — Large corporate marketing teams managing concurrent campaigns find Toggl Plan’s interface essential for assigning tasks, setting deadlines, and monitoring progress. This enhances collaboration and reduces missed deadlines, which is crucial for teams handling multiple marketing initiatives simultaneously.
Consulting Firms Coordinated — Consultants working with client-driven projects leverage Toggl Plan to map out project phases, delegate tasks, and track deliverables. The transparent timelines improve communication internally and externally, aiding in precise expectation management for client engagements.
SMEs Empowered — Small to medium-sized enterprises from sectors like event planning and retail adopt Toggl Plan as a cost-effective solution. Its intuitive design allows non-specialists to manage projects and teams efficiently, a vital feature for businesses without dedicated project management resources.
Nonprofit Operations Enhanced — Nonprofits, often constrained by limited staff and volunteer coordination needs, use Toggl Plan’s visual task assignments and timelines to organize campaigns and events. This ensures all participants understand roles and deadlines, crucial for effective fundraising and outreach efforts.
Educational Institutions Managed — Faculty and staff in academic settings utilize Toggl Plan to plan curriculum development and administrative projects. The tool’s simplicity facilitates alignment on key dates and logistics without the overhead of complex software, supporting smooth educational project workflows.
Freelancers Structured — Independent professionals managing multiple client projects gain clarity and productivity by visually planning tasks and deadlines. Toggl Plan helps prioritize work effectively, enhancing client satisfaction through better schedule management.
Product Design & Manufacturing Coordinated — Companies in product development use Toggl Plan to oversee stages from concept to production. Its ability to unify multidisciplinary teams like designers, engineers, and marketers supports timely delivery and cohesive communication across departments.
For prospective customers exploring options in business project management software, understanding which teams use Toggl Plan highlights its versatility and user-focused design. For those interested in evaluating alternatives, reading about popular project management tools may provide valuable insights into how Toggl Plan compares within the broader market.
Best 5 alternatives to Toggl Plan
ADP Workforce Now
3.9 / 5
ADP Workforce Now emerges in this discussion as a potential contender in the realm of HCM software, hinting at a unified platform designed to streamline various workforce-related functions. The provided source hints—albeit without extensive details—at a solution that aims to bring together essential human capital management tools under one roof, catering to the diverse needs of organizations. While specifics are sparse in the source material, the overview suggests that ADP Workforce Now is positioned to offer an integrated approach that supports HR and payroll functions alongside other key operational areas. This high-level glimpse into the product invites prospective users to consider its promise of consolidating core processes and enhancing overall workforce management.
Wrike
4.15 / 5
Wrike emerges in the realm of project collaboration software as a solution designed with teams in mind, promising an environment that supports streamlined coordination and efficient project management. Although the available source details remain sparse, Wrike's brief positioning hints at an underlying framework aimed at optimizing collaborative workflows for varying project scales. Its general profile suggests that it caters to teams seeking a central hub for managing project tasks and enhancing communication. For prospective customers exploring project collaboration options, Wrike presents itself as a candidate worthy of further investigation to clarify its full range of capabilities.
HubSpot Sales
5 / 5
HubSpot Sales stands out as a comprehensive tool that consolidates contact and deal management into one streamlined platform, allowing sales teams to efficiently track leads and tailor communications with precision. By automating routine tasks like follow-up emails and lead nurturing, it frees up sales professionals to concentrate on more strategic efforts while reducing the risk of overlooking important steps. Its powerful analytics provide detailed insights through customizable dashboards, helping businesses measure performance, anticipate revenue, and refine their sales tactics. Furthermore, the platform’s seamless integration with marketing and customer service enhances collaboration across departments, offering a complete perspective on each customer’s journey.
ConnectWise PSA
4.1 / 5
ConnectWise PSA is presented as a professional services automation solution engineered to streamline service delivery for organizations of varying sizes. This software offers a unified platform designed to support essential business operations, aiming to reduce administrative burdens while promoting operational efficiency. With its dynamic and adaptable design, ConnectWise PSA aspires to simplify complex workflows and optimize service management. For prospective users exploring professional services automation tools, this solution presents a noteworthy option that emphasizes ease of use and integrated process management.
monday
5 / 5
Monday.com is a highly adaptable platform designed to streamline work and project management for teams of various sizes. Its user-friendly, visually organized interface, enhanced by color-coded elements, allows users to navigate effortlessly without needing technical skills. With over 200 ready-made templates and a straightforward drag-and-drop system, teams can quickly set up workflows and begin managing tasks efficiently. Additionally, its powerful dashboard builder and no-code automation tools help users visualize data clearly and eliminate repetitive processes, boosting overall productivity.
Frequently Asked Questions about Toggl Plan
Toggl Plan prioritizes visual simplicity, offering intuitive drag-and-drop timelines and task boards. Unlike many tools that focus on extensive integrations or automation, it keeps the user experience straightforward and easy to navigate.
This software is primarily web-based, accessible through modern browsers, and also provides mobile applications for both iOS and Android devices, enabling project and task management from virtually anywhere.
Indeed, Toggl Plan supports remote collaboration by allowing real-time updates, shared timelines, and task assignments accessible online, facilitating teamwork regardless of physical location.
Its native integrations are limited, mainly connecting with Toggl Track for time monitoring. However, users can expand integration capabilities using third-party services like Zapier.
The platform visually links dependent tasks on its timelines, helping prevent scheduling clashes. Additionally, it supports handling several projects simultaneously, each with separate timelines and task boards for organized workflow management.
Reporting focuses on visual progress indicators and task statuses. While it lacks advanced or customizable analytics, it offers basic insights suitable for straightforward project tracking.
Security measures include data encryption and hosting on secure servers, ensuring protection of user information. Nevertheless, organizations should review its privacy policies to confirm compliance with specific standards.
Support is provided via email and a comprehensive help center with documentation. Higher-tier subscriptions may offer priority support for faster assistance.
Customization options are somewhat limited but include features like color-coding and task labeling. It does not accommodate highly customizable workflows or complex automation setups.
Thanks to an intuitive interface and available tutorials, new users can get up to speed quickly, although larger teams might need additional time to fully adapt to all features.
Developers release regular updates to enhance functionality, fix issues, and occasionally introduce new features based on user feedback.
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