BigTime Review 2025: Pricing, Features, Pros & Cons, Ratings & More

BigTime time tracking software offers a versatile solution for professional services firms aiming to record hours with precision. Users can input time manually or use timer-based tracking, linking entries directly to clients, projects, and specific tasks. This ensures detailed documentation that supports accurate billing and project oversight. The platform’s mobile access further enhances convenience, enabling remote or field personnel to log time and expenses without delay.

The project management features within BigTime enable firms to develop detailed plans, assign responsibilities, and monitor progress closely. Managers gain clear visibility into resource allocation, helping to balance workloads and prevent staff overbooking. This fosters better operational efficiency by ensuring personnel are utilized optimally throughout project lifecycles.

Expense tracking is tightly integrated with time management, allowing users to capture billable costs such as travel and materials alongside project details. This unified approach reduces administrative burden and improves financial accuracy by linking expenses directly to clients and projects. Combined with invoicing capabilities that accommodate varied billing rates and formats, BigTime supports streamlined client billing processes tailored to professional service providers.

Reporting is a critical component, offering firms insights into project performance, financial health, and resource use. Standard and customizable reports enable data-driven decisions to enhance profitability and address bottlenecks. Security features, including role-based access controls, protect sensitive data, while the cloud-based system ensures regular updates and data integrity.

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BigTime provides a 14-day free trial for new users to test the software before subscribing.

Pro Plan

• Price: $12 per user per month, billed annually
• Includes time tracking, invoicing, and expense management
• Access to integrations with popular accounting software
• Basic reporting and dashboard features

Business Plan

• Price: $24 per user per month, billed annually
• Includes all Pro Plan features
• Advanced project management tools
• Customizable billing and invoicing options
• Enhanced reporting and analytics
• Priority customer support

• Accurate logging of billable and non-billable hours for improved project management and invoicing.
• Integrated project management tools for task delegation, progress tracking, and deadline monitoring.
• Automated invoice generation based on tracked time and expenses to reduce manual errors.
• Customizable reports offering insights into performance, resource use, and financial data.
• Integration with accounting software like QuickBooks and Xero for seamless data synchronization.

• Steep learning curve due to a non-intuitive user interface for newcomers
• Mobile app lacks key features available on desktop, limiting remote usability
• Limited customization options restrict tailoring workflows to specific business needs
• Reporting requires manual adjustments to generate actionable insights
• Time tracking is cumbersome for multiple projects because of weak filtering capabilities
• Basic automation necessitates manual effort for tasks competitors automate

BigTime delivers a comprehensive suite of tools designed to streamline time and expense management, project accounting, and billing processes. Its features focus on enhancing accuracy, control, and flexibility for businesses managing multiple projects and clients.

• Expense Reports: Simplifies capturing and categorizing expenses for accurate financial documentation.
• Time Tracking: Provides intuitive timesheet entry to ensure precise logging with minimal effort.
• Project and Task Time Tracking: Allows logging hours directly against projects and tasks for detailed oversight.
• Billable Time Rate Management: Supports varied billing rates by user, project, or task, enabling tailored invoicing.
• Client Invoicing: Automates professional invoice generation based on tracked time and expenses.
• Project Accounting and Revenue Recognition: Integrates accounting functions to reflect revenue aligned with project milestones.
• Mobile Time Tracking: Enables users to record time remotely via smartphones or tablets.
• Business Tool Integration: Connects with third-party applications to maintain seamless workflows and synchronized data.
• Workflow Automation: Facilitates custom automation of approval and task processes.
• Automated Reminders: Sends notifications to prompt timely submission of timesheets, expenses, and approvals.
• User, Role, and Access Management: Offers detailed control over permissions and roles to enforce organizational policies.
• Reporting: Generates comprehensive reports on time, expenses, and project financials for informed decisions.
• APIs and Integration: Provides APIs for custom system connections and feature extensions.
• Project Budgeting: Tracks budgets against actual costs to maintain financial oversight.
• Resource Management: Helps allocate and schedule personnel based on availability and skills.
• Approval Workflows: Configurable processes ensure compliance for timesheets, expenses, and invoices.
• Customizable Invoices: Allows tailoring invoice templates to align with company branding and client needs.
• Multi-Currency Support: Handles billing in various currencies suitable for international operations.
• Audit Trails: Maintains detailed logs of user actions to support transparency and compliance audits.
• Notifications and Alerts: Keeps users informed about important deadlines and approvals.
• Document Management: Centralizes storage of project-related files, expenses, and invoice documents.
• Dashboard Customization: Enables personalized views of key metrics relevant to different users.
• Multi-Project Support: Manages multiple projects concurrently for broad oversight.
• Timesheet Approval and Locking: Allows review and locking of timesheets to preserve data integrity.
• Expense Policy Enforcement: Automatically flags or rejects expenses that violate configured policies.
• Integration with Accounting Software: Synchronizes financial data with popular accounting platforms.
• Role-Based Dashboards: Tailors dashboard content according to user roles for focused information.
• Offline Data Entry: Supports offline time and expense logging on mobile devices with automatic syncing.

BigTime software delivers numerous advantages tailored to enhance project management, billing, and time tracking efficiency for professional services firms. This review highlights key benefits that demonstrate how users can optimize workflows, improve financial accuracy, and gain deep insights into project performance.

• Unified Time and Expense Tracking: BigTime merges timekeeping and expense management into a single platform, significantly cutting down on administrative tasks and reducing errors that commonly arise from manual data entry.
• Customizable Invoicing Solutions: The software enables generation of invoices that reflect specific project details, billing rates, and client preferences, which helps accelerate payment processes while boosting client satisfaction.
• Real-Time Project Monitoring: Users have access to dynamic dashboards and comprehensive reports that provide instant updates on project status, budget health, and allocation of resources, ensuring better control and decision-making.
• Optimized Resource Allocation: BigTime assists managers in assigning tasks based on team members’ availability and expertise, enhancing productivity and ensuring projects progress efficiently.
• Mobile Accessibility for Remote Teams: Support for mobile devices allows employees to log hours and expenses from anywhere, improving compliance and the accuracy of recorded data.
• Seamless Integration with Financial Systems: Integration with leading accounting and ERP platforms streamlines financial workflows, making reconciliation simpler and more reliable.
• Automated Approval Workflows: Configurable workflows automate approvals for time and expenses, reducing bottlenecks and maintaining compliance with company policies.
• Scalable to Firm Size and Needs: Whether for small businesses or large enterprises, BigTime offers flexible deployment options that adapt to different organizational scales and requirements.
• Comprehensive Client and Project Management: Centralized management tools consolidate client information, project scopes, and communications, fostering stronger client relationships and clearer project oversight.

When I first explored BigTime project management software review insights, what stood out was its all-in-one design that merges time tracking, billing, and project accounting. This integration means I wouldn’t have to juggle multiple apps to manage my projects and invoices, which is a big time saver. The ability to customize workflows to fit unique billing or project needs made me realize how flexible the platform is, especially for firms with complex requirements. Reporting capabilities are another aspect I found valuable; they provide deep analytics that reveal project profitability and performance, which helps in making smarter business decisions.

In terms of usability, BigTime balances complexity and accessibility well. The interface is intuitive enough to allow efficient time and expense tracking without getting bogged down, though I noticed it does have a learning curve typical of enterprise-level tools. Despite this, the streamlined design helps reduce administrative overhead, which is crucial when managing multiple projects simultaneously. Also, security is a non-negotiable for me, and BigTime’s adherence to industry standards and secure cloud setup gave me confidence that sensitive client and financial data would be protected.

Another plus is the software’s integration capabilities. Connecting BigTime with popular accounting and productivity tools meant that data flows smoothly across systems, reducing manual entry errors and boosting operational efficiency. This is something I consider essential for any professional services firm aiming to keep workflows uninterrupted and accurate.

However, I did notice that BigTime’s pricing and feature depth might be better suited for mid-sized or larger firms rather than freelancers or very small businesses. The abundance of advanced project accounting options could overwhelm users who need simpler time tracking and invoicing features. Additionally, while customer support is responsive, I felt that having more personalized onboarding would make the transition smoother for new users.

For those interested in understanding how BigTime fits into the broader landscape of professional software solutions, I found it helpful to compare it with the best hris system options. This comparison gave me perspective on how integrated workforce and project management tools can complement each other to improve overall firm performance.

Overall, my experience and research into BigTime time tracking and invoicing features highlight it as a comprehensive and customizable tool, particularly suited for firms that need robust project accounting wrapped in a user-friendly platform.

Accounting and Professional Services: BigTime excels as the best time tracking software for professional services by enabling accounting firms to efficiently manage client projects and billable hours, enhancing workforce utilization and ensuring accurate invoicing through integration with accounting platforms.

Consulting Firms: Designed with project management tools for consulting firms, BigTime supports simultaneous client engagements by offering detailed project budgeting, timekeeping, and real-time reporting. This helps consultants track progress, control profitability, and optimize resource use.

Architecture and Engineering: These firms benefit from BigTime’s capacity to oversee multifaceted projects with multiple phases, tracking labor costs precisely and meeting industry-specific reporting mandates essential for compliance in government and commercial contracts.

Marketing Agencies: Agencies leverage BigTime to monitor time spent across campaigns, coordinate contributions from various team members, and maintain strict budget oversight, resulting in improved project timelines and client satisfaction.

Legal Practices: With a focus on meticulous timekeeping and billing, law firms use BigTime’s customizable timesheets and invoicing tools that align with legal billing standards, helping maintain professional and trustworthy client relationships.

IT Services Companies: BigTime enhances resource planning and project tracking for IT firms managing diverse clients and projects. Its integration with IT service management tools streamlines workflows, accelerates delivery, and increases transparency.

Nonprofit Organizations: Grant-funded and client-serving nonprofits utilize BigTime to closely monitor budgets and labor expenses. The software’s detailed reporting capabilities support accountability to funders and stakeholders.

Construction Companies: Smaller construction firms use BigTime to track labor hours and manage project budgets, improving operational efficiency and cost control despite it not being a full construction management platform.

Freelancers and Small Businesses: These users consolidate time tracking, project oversight, and invoicing into one platform, reducing administrative tasks and supporting better cash flow through timely billing.

For those exploring options and seeking a comprehensive list of hr systems, reviewing BigTime’s offerings in relation to other software can provide valuable insight into how it ranks among professional solutions.