16 Best School Bus Routing Software for 2025

Imed Bouchrika, Phd

by Imed Bouchrika, Phd

Co-Founder and Chief Data Scientist

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List of School Bus Routing Software

1

NetSuite ERP Accounting

5 / 5

Read more about NetSuite ERP Accounting

NetSuite ERP Accounting delivers a unified platform that consolidates financial, sales, and HR data into a single system, simplifying management and enhancing accuracy by reducing the reliance on multiple disparate applications. Its automation capabilities streamline routine accounting tasks such as processing invoices and managing accounts payable and receivable, which helps minimize errors and frees up staff to concentrate on more strategic work. With real-time dashboards and customizable reports, users gain immediate access to vital financial metrics, enabling quicker and more informed decision-making. Additionally, the cloud-based design offers scalability, allowing businesses to effortlessly expand their usage and features without heavy IT investment as they grow.

Key Features of NetSuite ERP Accounting
  • General Ledger Management
  • Accounts Receivable Automation
  • Automated Bank Feeds and Reconciliation
  • Multi-Currency and Global Consolidation
  • Revenue Recognition
  • Advanced Financial Reporting
  • Automated Financial Close
  • Real-Time Data and Analytics
Price of NetSuite ERP Accounting

NetSuite ERP Accounting pricing starts with a base platform fee of about $999 per month. Costs increase with user licenses, which vary depending on access levels. Additional modules add to the overall price, tailored to specific business needs. Implementation fees range widely—from $10,000 to over $100,000—depending on complexity. Customizations are charged hourly between $150 and $300. Training and support usually involve a one-time fee from $2,000 to $15,000. Pricing is highly customizable and typically billed annually, with possible discounts for larger enterprises or multi-year agreements.

2

4.55 / 5

Read more about Tipalti

Tipalti appears as an accounts payable automation solution that promises streamlined payment processes, even though the provided source does not furnish detailed specifics. The limited information hints at its role in simplifying complex financial workflows for businesses managing numerous vendor payments. Prospective customers evaluating accounts payable automation software might infer that Tipalti focuses on enhancing efficiency and reducing administrative complexities. However, with the absence of more granular data from the source, only a broad impression of its intended benefits can be gleaned at this time.

Key Features of Tipalti
  • Powerful End-to-End Accounts Payable Automation
  • Smart Automated Invoice Management System
  • Efficient Automated Approval Workflows Process
  • Accurate Payment Reconciliation Integration Process
  • Real-Time Analytics and Reporting Suite
  • Seamless ERP Integration for Efficiency
  • Robust Global Payments Capability Platform
  • Proactive Fraud Detection and Prevention
Price of Tipalti

Tipalti’s pricing starts at $99.00 per month for the Basic Plan, designed for smaller businesses with one user and incorporating a platform fee plus scalable transaction costs. The plan includes key AP automation features like global payouts, invoice management, and tax compliance. For organizations with higher transaction volumes or advanced needs, custom pricing options are available upon request. Prospective customers should contact Tipalti directly for detailed, personalized quotes and explore additional features, ensuring the software aligns with diverse accounts payable requirements as the business grows. Comprehensive cost transparency benefits clients.

3

4.55 / 5

Read more about Connecteam

Connecteam is positioned as a comprehensive solution within the realm of workforce management software, designed to address common challenges in managing modern teams. Its overview hints at a platform that integrates multiple operational functions into one cohesive system, aiming to simplify the complexities of scheduling, communication, and task coordination. The description, though broad in its scope, suggests that Connecteam has been crafted to support organizations in optimizing their workflows without overwhelming them with unnecessary details. For those in search of a flexible and robust tool to streamline team management, Connecteam appears as a promising candidate worth exploring.

Key Features of Connecteam
  • Reporting
  • Dashboard
  • Task Management
  • Mobile Checklists
  • Team Scheduling
  • Time Clock
  • Geofencing
  • One-Click Payroll
Price of Connecteam

Connecteam offers tiered pricing for diverse workforce needs. The Small Business plan is free for up to 10 users, providing essential tools. The Basic plan costs $29 per month for up to 30 users with additional users at $0.50 each. At $49 per month, the Advanced plan adds geofencing and customization, with extra users at $1.50 each. The Expert plan, at $99 monthly (extra users for $3.00 each), delivers advanced automation and multi-location management. The Enterprise plan is custom-priced by inquiry. A 14-day free trial allows customers to explore features.

4

Gaviti

4.5 / 5

Read more about Gaviti

Gaviti is an AI-driven platform designed to streamline accounts receivable processes by automating essential tasks such as invoice handling, payment reminders, and customer follow-ups, significantly easing the manual burden on finance teams. Its ability to reduce late payments by up to 50% and shorten Days Sales Outstanding (DSO) helps businesses accelerate cash flow and enhance financial stability. The software stands out for its adaptability, offering customizable workflows, personalized communication options, and tailored dashboards that fit seamlessly into existing business systems like SAP, QuickBooks, and NetSuite. Additionally, Gaviti provides in-depth visibility into team performance through its A/R Team Screen, empowering finance leaders with actionable insights to improve operational efficiency.

Key Features of Gaviti
  • AI-Powered Collections Platform
  • Intelligent Automation
  • Real-Time Analytics
  • DSO Reduction Capabilities
  • Multi-ERP Integration
  • Self-Service Payer Portal
  • Dispute Management System
  • Automated Payment Matching
Price of Gaviti

Gaviti’s pricing starts at $200 per month and is based on the products selected and the number of unique customers invoiced each month, with no per-user fees. There are no detailed or named pricing plans publicly available. For businesses seeking tailored pricing that fits specific needs, contacting Gaviti directly is recommended to receive a customized quote. This approach allows companies to align costs with their invoicing volume and required features, ensuring flexibility and scalability in payment management solutions.

5

Acumatica

4.5 / 5

Read more about Acumatica

Acumatica stands out as a modern ERP solution designed for organizations seeking flexibility and scalability through its cloud-native architecture, which provides secure access to data and workflows from any internet-enabled device without requiring VPNs or extra hardware. Its pricing model, based on computing resources rather than per-user fees, allows companies to scale effortlessly by adding unlimited users without increasing costs. The platform integrates essential business functions such as finance, inventory, sales, and CRM into a single system, promoting collaboration and reducing information silos across departments. Enhanced by industry-specific features, automation capabilities, and strong cybersecurity measures like multi-factor authentication and encryption, Acumatica supports tailored workflows and real-time analytics to meet diverse business demands.

Key Features of Acumatica
  • Modern User Interface with enhanced personalization
  • AI-First Approach with anomaly detection and predictive analytics
  • Project-Related Billing Automation
  • Cloud-Native Deployment with optional on-premises
  • Unlimited User Licensing via resource-based pricing
  • Integrated Customer Relationship Management (CRM)
  • Real-Time Dashboards & Reporting
  • Advanced Security & Compliance including multi-factor authentication
Price of Acumatica

Acumatica’s pricing is customized based on factors like industry edition, user count, transaction volume, and selected features rather than fixed per-user fees. The General Business Edition starts at $6,000 per year, including five user licenses and 1,000 monthly transactions. Mid-sized companies often spend $25,000 or more annually as usage scales. Implementation fees can range from $30,000 to over $100,000 depending on complexity. Licensing options include SaaS subscription, private cloud subscription, and private cloud perpetual, each offering different flexibility and payment structures.

Read more about Wave Payroll

Wave Payroll emerges as a payroll solution aimed at easing the administrative burden of managing employee compensation. Although specific details are not provided, this tool is presented as a component of a broader suite of payroll software tailored to streamline routine payroll processes. Its design appears to emphasize simplicity and operational efficiency, promising to help prospective users manage payroll tasks with greater clarity and reduced hassle. Overall, Wave Payroll is positioned as a potential asset for organizations seeking to integrate a more straightforward approach to their payroll needs.

Key Features of Wave Payroll
  • Secure Employee Self-Service Portal
  • Efficient Payroll Data Entry
  • Fast and Reliable Direct Deposit
  • Automated Federal and State Tax Calculation
  • Convenient Automated Tax Filing Services
  • Seamless Integration with Wave Accounting
  • Comprehensive Payroll Reporting and Dashboards
  • Mobile Accessibility for Seamless On-the-Go Management
Price of Wave Payroll

Wave Payroll pricing structures are state-dependent and multi-tiered. In jurisdictions with tax services, users pay a $40 base fee per month coupled with an additional $6 fee for every active employee or contractor, ensuring complete payroll management and tax filing automation. Alternatively, in regions lacking tax services, the base fee drops to $20 per month, while the per-person charge remains unchanged. This flexible pricing model accommodates varying company sizes and operational requirements without compromising on essential services such as direct deposit and compliant tax form generation. All plans maximize efficiency.

7

4.25 / 5

Read more about Xero

Xero is presented as a modern accounting solution designed to help businesses manage their financial routines with greater ease. It emphasizes streamlining day-to-day bookkeeping, making it easier for users to keep track of their financial activities without getting bogged down by complexity. The platform is crafted to cater to varied accounting needs, offering an intuitive interface that aims to facilitate smooth financial management. Overall, Xero strives to deliver a balance between powerful accounting features and user-friendly design—a blend that could prove attractive for businesses looking to invest in a comprehensive financial software solution.

Key Features of Xero
  • Cloud-based platform enabling remote access
  • Customizable dashboard for real-time insights
  • Automatic bank feeds for reconciliation
  • Invoicing, billing, online payment reminders
  • Reporting, analytics drive smart decisions
  • Streamlined payroll management for employees
  • Mobile application supports on-the-go finance
  • Third-party integration expands software capabilities
Price of Xero

Xero offers three distinct pricing plans to fit evolving business needs. For sole traders and startups, the Starter plan costs $13 per month and enables you to track invoices, bills, and bank transactions effectively. Growing small businesses can opt for the Standard plan at $37 monthly, delivering enhanced invoicing, bulk reconciliation, and cash flow snapshots. Established businesses benefit from the Premium plan at $70 per month which includes multi-currency support, project tracking, and comprehensive analytics alongside standard features. Xero also provides a risk-free 30-day free trial today.

Read more about Refrens Accounting

Refrens Accounting is positioned as an intuitive software solution designed to simplify the financial operations of businesses focused on billing and invoicing. Its interface aims to streamline complex accounting workflows while reducing the effort required to manage routine financial tasks. By emphasizing ease of use and automated processes, the system seeks to offer prospective customers a dependable and efficient approach to billing management. Overall, Refrens Accounting appears to address the needs of businesses looking for a robust billing software solution that balances functionality with simplicity.

Key Features of Refrens Accounting
  • Customizable invoice templates for branding
  • Automated recurring invoicing for efficiency
  • Integrated secure payment processing system
  • Automated payment reminders reduce delays
  • Multi-currency transaction support always included
  • Comprehensive financial reporting and analytics
  • Direct client communication via platform
  • Free plan with essential features
Price of Refrens Accounting

Refrens Accounting offers three distinct pricing plans honed to satisfy diverse business needs. The free Basic plan provides essential invoicing, client management, and expense tracking with solid support and cloud security. The Books Essential plan, priced at $90, builds on these features by adding invoice customization, recurring billing, and enhanced reporting capabilities. Meanwhile, the Books Pro plan at $225 further augments features by integrating advanced financial reporting, custom user roles, and expanded team management. A free trial lets users explore premium features without financial commitment. Simplified plans suit varied business.

9

4.5 / 5

Read more about Paylocity

Paylocity presents itself as a solution tailored toward addressing the essential operations of human resources management for modern businesses. The platform is positioned to streamline key administrative functions while supporting the broad spectrum of workforce-related tasks that organizations face. Its design is intended to enhance efficiency and simplify everyday HR processes, making it a candidate worth considering for companies in search of comprehensive core HR software. Although the detailed elements of its offering remain unspecified in the source, the overall framework suggests a focus on operational effectiveness and adaptability in the evolving HR landscape.

Key Features of Paylocity
  • Customizable Reporting and Visual Dashboards
  • Granular User, Role, and Access Management
  • Intuitive Employee Self-Service Web Portal
  • Optimized Mobile-enabled Employee Self-Service Access
  • Fully Automated Payroll Entry Processing
  • Efficient Time Off Accrual Management
  • Robust Integrated Compliance Management
  • Comprehensive Global Talent Management Features
Price of Paylocity

Paylocity pricing remains undisclosed and customized to each organization’s unique needs. Their core HR solution follows a per-employee, per-month structure ensuring consistent costs as your workforce expands and is designed for enterprises. Customizable features enable companies to tailor solutions without worrying about rising fees. Although potential customers are encouraged to schedule a demo, no free trial is offered. This custom pricing model lets enterprises align expenses with operational demands, yet prospective users seeking transparent pricing details should contact Paylocity for personalized quotes regarding their innovative HR and payroll platform directly.

10

Kashoo

4.45 / 5

Read more about Kashoo

Kashoo provides a streamlined, cloud-based accounting solution that caters specifically to small businesses and freelancers through an interface designed for effortless use. Its intuitive design enables users with limited accounting experience to quickly generate and customize invoices, including features like logo insertion and credit card payment support. Real-time, visually engaging dashboards offer a comprehensive snapshot of income, expenses, and cash flow, empowering owners to make well-informed financial decisions. Additionally, the platform’s ability to accommodate unlimited users without extra cost fosters seamless collaboration between business owners and their accountants.

Key Features of Kashoo
  • Highly Robust Double-Entry Accounting System
  • Customizable Automated Invoicing and Billing
  • Comprehensive, Accurate Expense Tracking Module
  • Efficient Bank Reconciliation and Matching
  • Insightful Financial Reporting and Analytics
  • Seamless Global Multi-Currency Transaction Support
  • Mobile App for On-the-Go Management
  • Integrated Payment Processing and Settlements
Price of Kashoo

Kashoo features a simple pricing structure catering especially to small businesses. Their free Truly Small Invoices plan provides basic invoicing with unlimited invoices, customizable templates, and credit card capabilities. The Truly Small Accounting plan enhances this with expense tracking, bank reconciliation, and essential reporting tools at $216 per year. For a more robust solution, the Kashoo Accounting plan, priced at $324 annually, builds on previous plans with multi-user access, advanced reporting, and payroll options. Additionally, a 14-day risk-free trial permits exploration prior to committing. This clear pricing aids quick decisions.

11

4.2 / 5

Read more about Zoho Books

Zoho Books is presented as a solution geared toward streamlining various financial management tasks for businesses, with its design intent centered on simplifying day-to-day accounting processes. Its framework appears to be constructed in a way that addresses key needs such as handling transactions and ensuring organized record-keeping, potentially easing the burden of traditional bookkeeping methods. Overall, the product is positioned as a resource that may offer valuable support to prospective customers seeking a robust and user-friendly accounting software solution.

Key Features of Zoho Books
  • General Ledger & Audit Trail
  • Accounts Receivable & Invoice Customization
  • Accounts Payable & Payment Processing
  • Bank Reconciliation with Automated Matching
  • Multi-Currency Invoicing with Recurring Options
  • Comprehensive Financial Reporting & Analytics
  • Automated Tax Management Compliance Module
  • Seamless Online Payment Integration Capability
Price of Zoho Books

Zoho Books pricing is structured to cater to varying business needs. The FREE plan targets smaller firms with less than 50K USD turnover, offering essential client and invoice management with a single user plus one accountant. The STANDARD plan, costing $15 per organization monthly (billed annually), adds enhanced functionalities and supports three users. Upgrade further with the PROFESSIONAL plan at $40 monthly, which introduces multi-currency transactions and vendor credits for up to five users. Finally, the PREMIUM plan at $60 monthly delivers advanced inventory features along with purchase and sales order capabilities, supporting up to 10 users.

12

Ellucian

4.5 / 5

Read more about Ellucian

Ellucian is a specialized software platform tailored for higher education institutions, offering a robust range of modules that manage everything from student information to finance and human resources. Its flexible deployment options—including SaaS, private cloud, and on-premise—allow institutions to select the setup that aligns best with their operational needs. By adopting Ellucian’s SaaS model, schools can reduce IT overhead by eliminating maintenance and updates, enabling staff to concentrate on innovation. Furthermore, features like streamlined course planning and integrated self-service portals enhance both the student experience and administrative efficiency across campuses.

Key Features of Ellucian
  • Student Information System (SIS)
  • Cloud-Based Solutions
  • Automated Upgrades
  • High Availability
  • Integrated Financial Aid Management
  • Data Analytics and Reporting
  • Mobile Compatibility
  • User-Friendly Interface
Price of Ellucian

Ellucian pricing includes modular options allowing institutions to tailor software solutions. Their standalone plans—CRM Recruit, Advise, and Advance—are priced at $28,450, $39,000, and $32,925 per annum, respectively, targeting institutions with up to 2000 FTE. User licenses add further complexity with Lite, Standard, and Premium options costing $25, $160, and $240 per annum. Implementation fees incur separately while VAT and extra expenses apply. Module and user choices accommodate varied needs, ensuring expenses align with institutional requirements. Pricing remains adaptable overall.

13

Neat

4.7 / 5

Read more about Neat

Neat distinguishes itself by efficiently transforming physical documents into digital assets, thereby simplifying record management while reducing the clutter commonly associated with paper-based systems. Its sophisticated optical character recognition feature expertly extracts essential data from scans, significantly cutting down on manual data entry and minimizing the risk of errors. Seamless integration with various accounting and financial software further enhances its applicability, enabling users to effortlessly track expenses and income while keeping a vigilant eye on their fiscal health. Coupled with an intuitive interface and robust cloud storage capabilities, Neat offers a flexible and accessible solution tailored to those seeking a comprehensive document management platform.

Key Features of Neat
  • Intelligent Smart File Organization System
  • Efficient Mobile Receipt Capture App
  • Advanced Patented Optical Character Recognition
  • Reliable Data Verification and Accuracy
  • Powerful Search and Filter Capabilities
  • Seamless QuickBooks Integration for Synchronization
  • Robust Bank-Level Security Encryption Technology
  • Streamlined Tax Preparation Assistance Tools
Price of Neat

Neat features a tiered pricing structure designed to streamline document management and expense reporting for your business. The Standard Plan, priced at $200 annually, provides full access to receipt scanning, secure storage, comprehensive document management, and mobile uploads. For users who require faster assistance, the VIP Service add-on is available for an additional $50 per year. Alternatively, those seeking deeper insights can opt for the Automated Insights add-on at $150 per year, enhancing analytics and reporting capabilities. A 14-day free trial allows prospective users to explore these functionalities effortlessly today.

14

4.35 / 5

Read more about Paychex

Paychex stands out as a versatile payroll software solution, designed with an intuitive interface that simplifies navigation even for users without technical expertise. Business owners appreciate its mobile accessibility, which allows payroll management and vital information retrieval on the go. The platform supports efficient payroll operations, enabling runs with just a couple of clicks, and offers multiple time-tracking options to suit diverse business needs. Additionally, Paychex integrates advanced analytics and robust security measures, streamlining administrative tasks by consolidating data entry into a single, user-friendly system.

Key Features of Paychex
  • Comprehensive Payroll Management and Processing
  • Automated Tax Calculation and Filing
  • Accurate Time and Attendance Tracking
  • Employee Self-Service HR Data Portal
  • Mobile App for Payroll Access
  • Direct Deposit and On-Demand Pay
  • Robust Compliance and Regulatory Management
  • Customizable Reporting and Data Dashboards
Price of Paychex

Paychex’s pricing details aren’t publicly available, so prospective users must contact the vendor for personalized estimates. For instance, Paychex Flex plans – whether Select, Pro, or Enterprise – feature custom bundles tailored specifically to a company’s unique payroll and HR requirements. Pricing structure likely considers factors like company size and specific service usage, ensuring dedicated support and comprehensive payroll processing including tax filing. Overall, while the absence of fixed rates may seem perplexing, this approach allows for bespoke service alignments, urging interested customers to reach out directly for accurate, tailored pricing.

Read more about AvidXchange

AvidXchange serves as a solution designed with the needs of accounts payable automation in mind, offering an approach that simplifies invoice processing and streamlines workflow management. Its platform is built to reduce the manual burden on finance teams while ensuring better control over payables through automation. With an emphasis on efficiency and a user-centric interface, AvidXchange presents a framework that modernizes the way businesses handle routine financial tasks.

Key Features of AvidXchange
  • Advanced Invoice Management and Capture
  • Accurate Invoice Processing and Matching
  • Customizable Approval Workflows for Efficiency
  • Automated Payment Processing and Execution
  • Real-Time Analytics and Detailed Reporting
  • Seamless Integration with Accounting Software
  • Flexible Mobile Access for Invoicing
  • Robust Security Measures and Protection
Price of AvidXchange

AvidXchange’s pricing structure remains undisclosed on their website, ensuring a fully customized quote that meets the distinct needs of each business. Potential clients should reach out directly for personalized pricing details. Industry observations indicate an estimated implementation cost averaging around $5,000 over a 45-day setup. Despite robust features like ERP integrations, mobile payment processing, ACH transactions, and advanced cash flow management, no free trial is offered. With price determinations based on multiple factors, direct engagement is essential for obtaining comprehensive details and understanding the full solution scope. Contact AvidXchange now.

Statistics For 16 Best School Bus Routing Software For 2025

Choosing the best school bus routing software for your school or bus company is important. While everyone is aware that schools are supposed to be safe spaces for children, the outside of the school premises could be dangerous. Part of how schools care for their students is to keep them safe even as they travel to and from school. The best school bus routing software optimizes routes, tracks students with pinpoint accuracy, monitors bus movement, and gives drivers turn-by-turn directions, allowing for the efficient and safe transport of students.

In this guide, you will find why you ought to use a school bus routing software and some example software from which you can choose.

School Bus Statistics

National Safety Council (NSC) tabulations of National Highway Traffic Safety Administration (NHTSA) data show 54 school bus-related deaths in 2020, down over 50% from 2019. Fewer school bus trips likely occurred during the COVID-19 pandemic of 2020. (NSC, 2021)

From 2011 to 2020, 70% of school bus-related deaths were non-bus occupants, and 16% were pedestrians, 5% were school bus passengers, 5% were drivers, and 3% were cyclists. In the same period, 33% of school bus crash victims were passengers, 8% were drivers, and 54% were other motorists. Others were pedestrians, pedal cyclists, or unknown. (NSC, 2021)

Despite education trends showing an increase in online learning, schools need buses to accommodate students attending in-person learning and ensure their safety. Taking a bus to school is 70 times safer than driving. School buses are the most regulated vehicles on the road; they’re designed to prevent crashes and injuries better than passenger vehicles, and stop-arm laws protect children from other drivers. (NHTSA, 2021) Meanwhile, the NSC supports lap-and-shoulder belts to increase safety. (NSC, 2021)

Half of the operators’ surveyed by the School Bus Flee reported changes in their procedures for transporting students with special needs due to the COVID-19 pandemic. Nevertheless, 63% said the percentage of their special needs passengers was the same as in the previous year. (Schlosser, 2021)

On average, 21% of the buses in the fleet of polled operators transport special-needs students. About a third of these operators said all their special needs buses have an electronic system to remind drivers to check for students after ending their route. Finally, 89% have some or all of their special-needs buses equipped with video surveillance systems. (Schlosser, 2021)

As of late, governments are looking into further making school buses safe. A bill in New York was introduced in May 2022 requiring school buses to have two stop-arm attachments, one on the driver’s side and one on the passenger side. At the same time, the environment-friendliness of buses is a concern. A New Jersey bill passed in May 2022 requires the Department of Environment Protection (DEP) to develop a three-year pilot program for 18 school districts to buy battery-powered buses and charge equipment. The state would fund the program with $45 million, or $15 million annually.

When selecting school bus routing software, schools and bus companies should take the following factors into account to ensure a safe and efficient student transportation experience:

Why School Bus Routing Software Is Important

In fall 2020, 49.4 million students enrolled in public school prekindergarten to grade 12, including ungraded students. In February 2021, 43% enrolled in remote instruction, 21% hybrid, and 35% in-person. (NCES, 2022)

These schools use school buses to pick up and bring home their students. School bus routing software is essential as it provides accountability and insights. Bus operators can optimize fuel usage and scheduling by monitoring and tracking routes, among other things.

Here is a list of why school bus routing software is important for your business.

  • Cost-cutting: Just as brand name generator free software help reduce the operating costs of businesses, modern school bus routing software saves schools money in many ways. Since the software can detect optimal routes, operators can save on fuel, extending vehicles’ lives as wear and tear are reduced.
  • Planning: With school bus routing software currently available, schools can manage transportation changes along with redistricting. They can generate hypothetical route maps, identify the best routes based on redistricting plans, and make optimal routing recommendations to save money.
  • Weather Alerts: When weather conditions damage roads, the software determines alternate routes to transport students safely to and from school. The software sends real-time alerts about route changes, making things easier for students and parents.
  • Map-making: Student movement causes mid-semester route changes. Bus routing software digitizes the work; addresses, needs, and other student information are entered into a database, and the software plots the best routes in minutes. It can create hypothetical maps or optimize routes based on the school’s priorities.
  • Guest drivers: Drivers get sick, take vacations, and have personal issues. School bus software’s optimization feature allows authorities to quickly find a substitute driver when a regular driver is absent.
  • Calendars: School schedules, sessions, and breaks vary. Public and private school schedules are different. Identifying alternative routes lets drivers know the routes in advance, and students and parents can receive instant alerts about changes.
  • License alert: The routing software alerts drivers when their licenses expire, preventing drivers from being unavailable due to license expiration. The software also performs background checks on drivers.

More importantly, school bus routing software improves safety, productivity, and transparency. GPS tracker, for example, collects vehicle data, which the system analyzes, establishing performance benchmarks and tracking their achievement over time. Besides, school bus ridership saves 20 million tons of CO2 annually by removing 17 million cars from the daily commute. (American School Bus Council, 2022)

What factors should schools consider when choosing school bus routing Software?

When selecting school bus routing software, schools and bus companies should take the following factors into account to ensure a safe and efficient student transportation experience:

  • Real-Time GPS Tracking: Choose software that provides real-time bus tracking, helping schools and parents monitor bus locations and ensure student safety.
  • Route Optimization: Look for software with robust route optimization features that can identify the most fuel-efficient routes, reducing operating costs and vehicle wear and tear.
  • Integration with School Systems: Software that integrates with existing school management or student information systems allows for streamlined data sharing, helping keep track of students and schedules.
  • Parental Communication Tools: Parent communication features, such as mobile apps for real-time updates on bus locations and notifications of delays, are valuable for peace of mind and transparency.
  • Special Needs Compatibility: For schools transporting students with special needs, ensure the software can customize routes, include special stops, and perform reminders for thorough checks of all students.
  • Driver Management and Compliance: Software that manages driver information, including license tracking and background checks, aids in maintaining regulatory compliance.
  • Scalability: For districts with evolving student populations, opt for software that can scale with the growth of students, routes, and other transportation demands.

How much does school bus routing software cost?

When selecting school bus routing software, one of the key factors to consider is cost. The pricing for these software solutions can vary greatly depending on the features, scalability, and level of customization. Here’s a breakdown of the different pricing models to help schools determine the best option for their needs:

  • Subscription-based pricing: Most school bus routing software follows a subscription-based pricing model, typically billed annually or monthly. The subscription costs depend on the size of the school district, the number of students, and the number of buses that need to be managed.
  • Tiered pricing: Many providers offer tiered pricing plans that scale with the features included. A basic plan may cover essential routing features, while higher-tier plans may offer additional functionality, such as real-time GPS tracking, reporting tools, and integration with other school systems.
  • One-time licensing fees: Some providers may charge a one-time icensing fee, especially for software with limited customization needs. However, this model can sometimes have hidden costs related to system updates, training, and support.
  • Customization and add-on fees: Customization features, such as tailored reports, specific geographic routing capabilities, or integration with other school management systems, may incur additional costs. Schools should account for these expenses when budgeting for routing software.
  • Additional costs for support and training: Many school bus routing software solutions offer ongoing customer support, but this may come at an extra cost. Additionally, schools may need to budget for staff training on how to use the system effectively.

To better understand how pricing works in software solutions for schools, you may also want to check out our guide on payroll software for small business cost. While focused on payroll software, it provides insights into software pricing models, which are applicable to school bus routing software as well.

List of the Top School Bus Routing Software for 2025

1. Busology Tech (formerly TripSpark): End-to-End Solutions

Busology dashboard

Busology, formerly known as TripSpark, features a K-12 school transportation software suite with a unique multi-calendar interface and has been operational for over 30 years. The software, which serves more than 50% of the largest schools in North America, includes enhanced features such as smart technology integrations for better communication and advanced tools for fleet maintenance and management. This focus on technology significantly enhances operational efficiency and ensures the safety of the 1.8 million students transported by 50,000 buses across the region.

Key Features

  • Calendar-Based Routing and Scheduling
  • GPS Bus Tracking
  • Bus Driver Management
  • Dealing With Student Schedule Changes
  • Ensuring PLAN matches the ACTUAL
  • Students with Special Needs

Pricing

  • Request for pricing

2. Samsara for K-12: Instantly Account for Students

Samsara for K-12 is a new school transportation technology. It gives K-12 schools end-to-end visibility into student transportation with real-time GPS, cameras that sync to the cloud, a quick-search user interface, etc. The technology helps schools deliver accurate information to parents, improve on-time bus performance, save drivers and administrators time, and offer the most integrated school bus safety solution.

Key Features

  • Real-Time GPS
  • Real-Time Video
  • Student tracking with ID cards
  • Remote monitoring of stop paddles and bus conditions
  • School surveillance, ensuring safety on school property.
  • Capture critical events with a click of a button.
  • Instant video footage, no retrieval request
  • Reward and coach drivers with real-time alerts and automated tools to standardize incident review and training.
  • Live engine diagnostics and fault alerts to identify buses that need servicing.
  • Import or integrate routes from planning tools to compile rosters, balance busloads, and monitor GPS.
  • Automate everything from school bus inspections to activity bus sanitization.
  • Track driver schedules, overtime, incomplete shifts, and absences with the mobile driver app.

Pricing

  • Request a quote

3. Safe Fleet: Make School Journeys Safer

Safe Fleet’s school bus camera systems and danger zone technology help keep students safe. Its real-time fleet tracking and route management systems ensure school buses run on time and safely. The bus inspection services ensure safety and efficiency. Student ridership solutions improve safety and school district/parent accountability.

Key Features

  • Video surveillance
  • Live streaming
  • Fleet maintenance
  • Smart Safety Systems
  • Manage & View Video
  • Connected Bus
  • Capture incidents onboard and help drivers focus on the road.
  • Integrate smart solutions to protect students outside the bus
  • Plan better routes
  • Track fleet in real-time
  • Stop arms that warn traffic to protect embarking and disembarking students.
  • Collect real-time student location

Pricing

  • Request quote

4. School Bus Manager: School Bus Routing Made Easy

School Bus Manager is a simple routing program. After importing student data and configuring parameters, users can build trips and routes with turn-by-turn directions, accurate stop times, etc. It is web-based, so no installation is required.

Key Features

  • Build routes
  • Turn-by-turn directions
  • Take attendance
  • Search children
  • Organize school sections
  • Simple data import
  • Initial account setup and configuration
  • Daily data backups
  • Unlimited buses and drivers
  • Training
  • Unlimited support
  • Unlimited routes
  • Free updates
  • Unlimited users

Pricing

  • 30-day free trial
  • Four plans: Lite (500 children), Plus (1,000 children), Standard (2,500 children), and Pro (5,000 children).
  • The price starts at $99 per month, paid annually
  • Minimum commitment of 12 months

5. BusWhere: Real-Time Tracking on the Map

BusWhere lets you watch buses in real-time and see how long they spend at each stop to help inform parents. Any Bus, Any Route automatically moves buses on and off routes for maintenance without reconfiguration. Meanwhile, instead of calling for information, parents can use an app.

Key Features

  • Monitor buses on one map
  • View vehicle location, speed, fuel levels, and other telematics
  • Replay (DVR-style) any route from any day. Drag to see what happened on that route that day.
  • Download raw data in Excel-friendly format for offline analysis, graphing, filtering, etc.
  • Plug-and-play installation using standard interfaces
  • Using current traffic conditions: click any bus to get an instant ETA
  • Drag stops around the route to generate “what-if" scenarios.
  • See the impact of adding and removing stops
  • View historical ETAs for each stop
  • Download a free iPhone or Android app for riders to know their arrival time.
  • Notify parents when the bus is minutes away as well as ETA.

Pricing

  • Request quote

6. TrackSchoolBus: Integrated Route Planner

Get real-time tracking and updates on students’ location, boarding, deboarding, and even emergencies. TrackSchoolBus contains a route planner that allows schools to integrate data from school management software, such as student information such as names, admissions, and residences and add pick-up sites based on radius and email verification. Through this cloud-based transportation management technology, parents and school bus administrators can easily manage routing, scheduling, payments, and other activities.

Key Features

  • Instantly record student attendance with no errors.
  • Track students’ whereabouts in real-time and receive quick notifications in the event of an emergency or incident.
  • Manage school bus scheduling and routing with automatic route optimization from pick-up to drop-off points.
  • Track the school bus using our specialized apps for each specific user, such as parents and transportation managers.
  • Manage school transportation easily with the Trip Card integrated into its TrackSchoolBus system.
  • Use the Parent App to pay bus fares, school fees, and other expenses.
  • School officials can divide students into teams, plan trips, assign drivers, specify start and endpoints, and track students during field trips using geofencing.

Pricing

  • Request quote

7. Loqqat: Drag and Drop Route Planning

With this user-friendly program, you can easily track students’ arrival and departure from campus. Loqqat is a full system for real-time tracking school buses during their travel. Combining data into interactive dashboards increases communication between schools and parents. Parents are regularly informed of the exact location of each bus and any delays of more than four minutes.

Key Features

  • Track school buses using Google API with ETA to avoid long waits at the bus stop.
  • Monitor students’ locations using a mobile app. Receive notifications when the student boards the bus and drops at a registered bus stop and when there is any delay in the bus arrival.
  • Design optimal routes easily and conveniently using drag and drop options of pins in the intuitive map with automatic route optimization.
  • The live-tracking interface allows the school transport team to monitor bus locations during trips and find out who has boarded and who has not.
  • Get comprehensive reports on student attendance trends, driver compliance, efficiency, and the participation of teachers, transport teams, and other stakeholders.

Pricing

  • Request quote

8. Verizon Connect: Safe and Efficient Bus Travel

Verizon Connect helps boost accountability, improve driver safety, reduce idling, and control school transportation fuel expenditures by using GPS tracking. The school bus app, Parent Portal, provides parents with real-time and accurate information directly on their phones. The school can use messaging to communicate with parents individually, by bus, school, route, or customizable groupings.

Key Features

  • Use GPS monitoring to track vehicle movements in and out of school bus yards and drop-off sites.
  • Real-time bus tracking allows fleet managers to see the routes of their buses and reduce waiting time.
  • Cut idling time, speeding, and inefficient bus routes to reduce fuel usage.
  • Educate drivers using proactive coaching tools to teach drivers how to avoid unsafe driving habits that cause wear and tear.
  • Monitor excessive idling to help reduce harmful emissions around schools.

Pricing

  • Request quote

9. Lynx Transportation Solutions: All-in-One School Bus Management Solution

Lynx reduces costs by improving school bus routes more efficiently and streamlining procedures. Keep your fleet, drivers, students, and routes under your control, and take charge of your bus schedule information. Create customized reports fast and easily to fulfill transportation norms and regulations. Parents may view routes, stations, students, drivers, work orders, and normal bus stops from any online browser. In an emergency, such as an incident or a route delay, parents are notified via text message.

Key Features

  • Add student records and information easily by dragging and dropping students’ names to route them.
  • Cost and fuel tracking.
  • GPS Tracking
  • Maintenance history and scheduling
  • Tire and Parts Inventory Management
  • Repair and warranty tracking
  • Vehicle Information
  • Work Order Management
  • Dispatch and driver management
  • Field Trip Management
  • Parent Portal
  • Route Optimization and territory management
  • Scheduling

Pricing

  • $1,795 one-time fee
  • Free trial is available

10. Versatrans Product Suite: Superior Transport Tracking

A product by Tyler Technologies, a provider of some of the best school management software on the market, Versatrans Product Suite provides superior transportation services to a community using this smart set of tools. Calculate the most cost-effective and efficient routes using smart maps and management safety guidelines. Receive real-time data, engine codes, accident recreation, and other features using integrated telematics.

Key Features

  • Keep parents and employees informed by using a student transportation information portal.
  • Reduce customer service calls as parents and staff receive alerts about bus arrival times.
  • Managing GPS data in real-time can help you to improve accountability and safety.
  • Analyze routes and optimize routing while cutting operating costs.
  • Plan and manage your activity travels with automated email notifications and a user-defined permission process.
  • Maintain the efficiency and accountability of your school district’s fleet.

Pricing

  • Request quote

11. Routefinder Pro: Boost Route Planning Efficiency

Routefinder Pro is one of the most user-friendly and intuitive platforms for managing bus routes, students, and drivers for school bus fleets. What-if scenarios and notifications are included in planning and scheduling.

Key Features

  • Manage bus routes, students, and drivers with ease.
  • Analyze bus routes and pick-up locations and react rapidly to changes using Transfinder’s GPS Connect.
  • To improve service and minimize operating expenses, create and analyze “what if" scenarios.
  • Integrate with district-wide student information systems seamlessly;
  • Boost efficiencies, improve services and cut expenses.
  • Optimize your trips by modifying stop sequences automatically based on time or distance. Incremental reductions in travel time or distance result in efficiency and large savings.
  • Get records of previous routes in the past year.
  • Simple data import.

Pricing

  • Request quote

12. BusPlanner: Scalable Route Planning

BusPlanner is a user-friendly transportation management program. It aids educational institutions in streamlining routing, employee data administration, costing, and other tasks. School transport teams may add bus stops, check population data, and manage student information in one system. Save time and money by optimizing routes, automating chores, and improving communication with parents and service providers.

Key Features

  • A powerful optimization toolkit includes “what-if" scenarios to help you create the optimum transportation option. Integrated analytical tools assist in the evaluation of possibilities and the making of better judgments.
  • More efficient school bus routes save time and money for everyone. Whether you operate 20 or 2,000 bus routes, the BusPlanner Suite provides you with tools to plan your routes, analyze your solution, and optimize your operation for higher efficiency.
  • BusPlanner Finance also offers full connectivity with SIS (Student Information System) to automatically input learner data, allowing you to manage funds in real-time and produce invoices.
  • Using the transportation information site BusPlanner Info, transfer BusPlanner data to external applications such as student information systems, GPS apps, and IVR technologies.
  • Get live, professional technical help from the BusPlanner Help Desk

Pricing

  • Request quote

13. SafeBus: Live Monitoring with Zero-Touch Setup

SafeBus is a self-service SaaS application that allows you to manage your school buses easily. SafeBus provides schools with the tools, software, and expertise to run their fleets of school buses, with zero-touch setup and contextually assisted workflow. Control school buses without leaving the comfort of your classroom.

Key Features

  • Route Optimization
  • RFID card & reader
  • SOS panic button
  • Video monitoring and live reports
  • CCTV, Wi-Fi, and Live Streaming camera
  • Driver Behavior Monitoring
  • Real-Time GPS Tracking and vehicle location tracker
  • Vehicle details, driver details, ETA, and more.
  • SOS Alerts and route deviation alerts during emergencies
  • Parent Portal
  • Scheduling
  • Student Information system
  • Field Trip Management

Pricing

  • Request for quote

14. BatOnRoute: Constant Alerts for Parent’s Peace of Mind

BatOnRoute offers efficient and safe school transportation administration by improving information flow between educational facilities and parents. This dynamic and user-friendly school bus route management software enhances school administration. It gives parents more security and peace of mind by sending real-time information on their phones without requiring them to install equipment or change buses.

Key Features

  • ETA (Estimated Time of Arrival) notifications at the bus stop
  • Notifications of child’s boarding and disembarking
  • Notifications of student arrival and departure from school
  • Real-time bus GPS tracker on the in-app map
  • Automatic notifications of incidents and delays
  • Simple child’s absence marking and notifications
  • Easy route, stop, and student assignment management
  • Simple route modification management
  • Monitoring of student boarding and disembarking in real-time
  • Bus locations and time spent at stops are tracked in real-time.
  • Distance traveled calculation
  • Seating assignment for support bubble monitoring
  • Simple branding customization
  • No physical equipment will be installed

Pricing

  • Request quote

15. BusBoss: Simple GPS Monitoring for Students and Buses

BusBoss is a smart solution that helps your school district save money by incorporating features that promote safe school bus transportation. It uses simple GPS monitoring and school bus routing software to ensure that every child gets home safely. It is adaptable and adjustable to meet your transportation management needs, with integrated applications and add-ons for easy school bus routing and schedule administration.

Key Features

  • GPS Tracking System for buses and students
  • Route optimization
  • Automatic update of student information system
  • A web-based field trip management tool for scheduling, budgeting, and monitoring field trips.
  • Follow the Department of Education’s regulations when planning ridership
  • Mileage tracking and multiple route support improve efficiency and better manage routes and drivers, resulting in savings on fuel, costs, and bus efficiency.
  • Capture real-time routing data for driver management
  • Billing assist
  • Paratransit and territory management
  • Unlimited users
  • Online training

Pricing

  • Price starts at $2,800/One-Time fee

16. busHive: Easy-to-Use Bus Management Solution

busHive helps bus contractors to handle driver management, client billing, dispatch operations, and more. It provides easy-to-use tools for managing field trips, bus charters, driver compliance, and vehicle maintenance.

Key Features

  • Route optimization
  • Dispatch management
  • Driver management
  • Scheduling
  • Simple itinerary system
  • Maintenance planning solutions

Pricing

  • Request quote

How Can School Bus Routing Software Integrate with Other School Systems?

School bus routing software can connect seamlessly with various institutional systems to create a unified and efficient ecosystem. By integrating with student information systems and real-time communication platforms, these tools enhance operational coordination and ensure timely updates across multiple channels. Moreover, effective integration with academic platforms—such as LMS tools—provides schools with a comprehensive view of both transportation and instructional environments, thereby facilitating informed decision-making. This cross-system connectivity minimizes administrative efforts and elevates the overall safety and efficiency of school operations.

School Bus Routing Sofware for Children’s Safety

The best school bus routing software helps schools monitor their students and ensure that they are safe on their way to school and back to their homes. On top of ensuring children’s safety, such software also helps schools save money and time as they can find optimal routes and monitor vehicles for maintenance, thus reducing the wear and tear of their buses, subsequently saving them money.

Besides, school bus mapping software frees schools from creating manual routing to save time. They merely encode students’ addresses, and the software sets the routes, finding the optimal routes in the process.

Ultimately, schools benefit significantly from the best school management software , which also helps them uphold the rights of schoolchildrenthe right to stay safe and healthy.

Key Insights

  • Enhanced Safety Measures: School bus routing software significantly improves student safety by providing real-time tracking, optimizing routes, and ensuring efficient monitoring of bus movements.
  • Cost-Effectiveness: These software solutions help schools and bus companies save on fuel and maintenance costs by identifying the most efficient routes and reducing wear and tear on vehicles.
  • Improved Planning and Flexibility: The software allows for dynamic route planning and adjustments, helping schools manage changes in student populations and weather-related route disruptions.
  • Regulatory Compliance: Many routing software options include features for monitoring driver licenses and performing background checks, ensuring compliance with safety regulations.
  • Increased Efficiency: Automation of route planning, scheduling, and data management reduces the need for manual intervention, freeing up time for administrators and improving overall operational efficiency.
  • Parental Communication: Many platforms offer parent apps that provide real-time updates on bus locations and arrival times, enhancing communication and providing peace of mind for families.

FAQ

  1. What is school bus routing software? School bus routing software is a technology solution designed to optimize and manage the transportation of students to and from school. It includes features such as route planning, real-time tracking, driver management, and communication tools to enhance safety and efficiency.
  2. How does school bus routing software improve safety? The software improves safety by providing real-time GPS tracking of buses, alerting drivers to optimal routes, monitoring bus speeds, and ensuring students are accounted for with features like student tracking and attendance systems. It also helps in managing emergency situations by providing quick route adjustments and notifications.
  3. What are the cost benefits of using school bus routing software? By optimizing routes, the software reduces fuel consumption and wear and tear on buses, leading to lower maintenance costs. It also streamlines administrative tasks, reducing labor costs associated with manual route planning and data management.
  4. Can school bus routing software handle special needs transportation? Yes, many school bus routing software solutions include features specifically designed to manage the transportation of students with special needs. This includes customizable routes, special stops, and integration with systems that remind drivers to check for students after completing a route.
  5. How does the software assist in route planning and adjustments? The software uses data from student addresses, school locations, and other parameters to generate the most efficient routes. It can quickly adjust routes in response to changes such as road closures, weather conditions, or changes in student populations.
  6. What are some key features to look for in school bus routing software? Important features include real-time GPS tracking, route optimization, driver management, automated notifications, parent communication tools, and compliance monitoring. Some advanced features may also include video surveillance, emergency response capabilities, and integration with school management systems.
  7. How does school bus routing software enhance communication with parents? Many platforms offer parent apps that provide real-time updates on bus locations, estimated arrival times, and notifications for delays or emergencies. This keeps parents informed and reassured about their children's safety during transit.
  8. Is it difficult to implement school bus routing software? Implementation difficulty varies by software, but many providers offer support and training to help schools and bus companies set up and integrate the system. Web-based solutions can be particularly easy to implement as they require no installation on school servers.
  9. How does the software ensure regulatory compliance? The software helps ensure compliance by monitoring driver licenses, performing background checks, maintaining detailed logs of bus operations, and providing audit trails. This helps schools meet local and national safety regulations for student transportation.
  10. Can the software integrate with other school management systems? Yes, many school bus routing software solutions can integrate with other school management systems, such as student information systems, to streamline data sharing and improve overall school operations. This integration helps maintain a centralized database for all student and transportation information.

References:

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16 Best School Bus Routing Software for 2025 thumbnail
AUG 6, 2025

16 Best School Bus Routing Software for 2025

by Imed Bouchrika, Phd
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