Best WhenToWork Alternatives & Competitors for 2025
Co-Founder and Chief Data Scientist
RingCentral
5 / 5
Read more about RingCentral
RingCentral stands out for its remarkable flexibility and mobility, enabling users to place calls, join video conferences, and send messages from any internet-connected device. This cloud-based solution is especially valuable for remote workers and those frequently on the move, as it allows seamless transitions between communication platforms without interruption. Security is another cornerstone of RingCentral, offering strong protections that safeguard sensitive business interactions and ensure compliance. Additionally, its web app enhances convenience by allowing instant access to meetings and essential features directly through a browser, without the need for software installation.
Key Features of RingCentral
- Cloud-Based Business Phone System
- Interactive Voice Response (IVR)
- Automatic Call Recording
- Business SMS and MMS
- Video Meetings
- Omnichannel Communication
- AI-Powered Virtual Agents and Automation
- Analytics and Reporting
Price of RingCentral
RingCentral MVP offers four plans, starting with Essentials at $19.99 per user per month (annual billing), including core phone features and unlimited US/Canada calls. Standard costs $27.99 and adds unlimited internet fax and popular tool integrations. Premium, priced at $34.99, includes advanced call handling, analytics, and CRM integrations. Ultimate, the top tier at $49.99, provides device status reports and unlimited storage. RingCentral Video has a free Video Pro plan for up to 100 participants, while Video Pro+ costs $11.99 with more features and a larger participant limit. Contact Center pricing requires direct inquiry.
Read more about Squaretalk
Squaretalk overview: Unfortunately, the source material does not furnish a detailed overview of Squaretalk, leaving a gap in our understanding of its core offerings. For prospective customers scoping out contact center software, this absence of explicit details means that the precise functionalities and potential advantages of Squaretalk remain to be fully articulated. In environments where each communication solution is critically evaluated for its capacity to streamline and enhance customer interactions, the current lack of descriptive content on Squaretalk invites further inquiry and clarification. As you consider your options in the competitive contact center landscape, obtaining a comprehensive picture of Squaretalk’s unique features will be essential.
Key Features of Squaretalk
- Multi-Channel Communication & Messaging Support
- Intelligent Session Routing for Calls
- Real-Time Session Queuing During Peaks
- Concurrent Calling and Auto Dialer
- Inbound Screen Pop Customer Information
- Comprehensive Reporting & Dashboard Analytics
- Global SIP Trunking Virtual Numbers
- Fully Work-From-Home Compatible Custom Integrations
Price of Squaretalk
Squaretalk’s pricing is structured around two distinct plans focused on meeting contact center demands. The Axiom Plan, starting at $15 per agent per month, leverages cloud PBX functionality with IVR, automated call distribution, intelligent call routing, and CRM integration. In contrast, the Matrix Plan begins at $30 per agent monthly and delivers smart predictive dialing, adaptive lead recycling, appointment call automation, and comprehensive campaign management. Both plans provide real-time dashboards, advanced reporting, and several intelligently designed call management features, enabling businesses to choose a solution aligned with their operational requirements.
Read more about AVOXI
AVOXI overview: The available source does not offer specific details on AVOXI’s features, leaving its comprehensive description open to interpretation. Nonetheless, one can infer that AVOXI positions itself as a solution geared toward the communication needs of VoIP providers, hinting at an approach that aims to balance innovative functionality with everyday usability. This overview encourages prospective clients to look deeper into how such a product might align with the demanding requirements of modern voice communication services. While the particulars are currently sparse, its very mention underscores an intent to serve a market seeking reliable and adaptable VoIP solutions.
Key Features of AVOXI
- Global Virtual Numbers in 170+
- High Quality SIP Trunking Service
- Comprehensive Cloud Contact Center Solution
- Integrated AVOXI Genius Platform Experience
- Advanced Call Analytics for Performance
- Customizable Call Routing for Efficiency
- Reliable Flexible Call Forwarding Capabilities
- Real-Time Call Quality Monitoring Tools
Price of AVOXI
AVOXI presents tiered pricing tailored for diverse business scales. The Launch Plan starts at $0 per user each month, ideal for newcomers, offering essential call management and a free trial. The Contact Plan, at $19.99 monthly per user, extends functionalities with advanced analytics and agent tools. For larger organizations, the Enterprise Plan begins at $39.99 per user per month, providing comprehensive contact center engagement. Additionally, a recurring $9.99 platform fee applies with onboarding fees starting at $149.99 for six licenses, ensuring flexibility for evolving communication needs. Tailored options streamline decisions.
Read more about GoTo Connect
GoTo Connect emerges as a versatile communication solution designed to streamline connectivity for businesses, a feature that holds particular promise for VoIP providers. Its integrated approach hints at a system where multiple communication channels work in harmony, enabling smoother interactions and operational efficiency. The platform’s flexible design and commitment to seamless communication suggest that it could nicely align with the evolving needs of modern enterprises. Although the source did not outline specific details, prospective customers can appreciate its potential as a unified, adaptable solution for robust business communications.
Key Features of GoTo Connect
- Phone Calls
- Video Calls
- Conference Calls
- Native VoIP Integration
- Call Forwarding
- Call Recording
- Mobile App
- Secure Communications
Price of GoTo Connect
GoTo Connect offers two pricing plans tailored for business needs. The Basic Plan starts at $27.00 per user per month, including a business phone system with integrated chat and video conferencing for small groups—ideal for teams up to 20 users with essential features. In contrast, the Standard Plan begins at $32.00 per user monthly, delivering a robust communication platform for larger organizations with unlimited users and advanced functionality such as enhanced auto attendants, call routing, and support for video meetings with up to 250 participants. Absolutely ideal for growing enterprises.
Read more about Acefone
Acefone emerges as a VoIP solution designed with modern communication demands in mind, aiming to streamline voice connectivity for businesses. While the specific functionality details are not extensively outlined, the available information hints at a platform structured to support robust and efficient communication. Prospective customers seeking a reliable software solution may appreciate how Acefone appears to balance innovation with dependable performance. In a dynamic market, its focus on facilitating seamless voice interactions positions it as a potentially valuable asset for VoIP providers.
Key Features of Acefone
- Automatic Call Distribution (ACD) Routing
- Click to Call Seamless Connectivity
- Warm Transfer with Caller Context
- Ring Groups Enable Simultaneous Reception
- Call Conferencing Fosters Multi-party Collaboration
- Voicemail to Email Message Delivery
- Real-Time Call Monitoring Ensures Quality
- Integration Capabilities with CRM Platforms
Price of Acefone
Acefone offers flexible pricing plans built around business needs. Their Business Phone System is available in a Business plan ($14.99 per user/month, minimum three users) featuring local US numbers, unlimited calls and SMS, voicemail to email, and 24x7 support, while the Premium plan adds dedicated management, call recording, custom integrations, and priority support for $16.99 per user/month. Toll-Free numbers and minute bundles come with fixed fees. For the Interactions Hub and Contact Center Studio solutions, pricing begins around ₹1,199 per seat with enhanced options based on feature tiers.
Read more about NUACOM
NUACOM stands as a communication solution crafted specifically for VoIP providers seeking a robust, reliable platform to manage their voice services. It is designed to streamline operations and accommodate the evolving needs of digital communication, aiming to simplify daily tasks while ensuring scalability. With its adaptable interface and forward-thinking approach, NUACOM presents itself as an option that can potentially harmonize efficiency with advanced communication management. This overview underscores its commitment to addressing the core necessities of VoIP service delivery without delving into granular detail.
Key Features of NUACOM
- Seamless Voice Communication Phone Calls
- Premium High-Definition Video Call Meetings
- Efficient Multi-Participant Conference Call Support
- Dedicated VoIP Number Provisioning Service
- Comprehensive Mobile Access Functionality Enabled
- Intelligent Automated Attendant Call Routing
- Smart Call Transfer Optimization Feature
- Actionable Real-Time Call Analytics Dashboard
Price of NUACOM
NUACOM offers a streamlined pricing structure for its VoIP services. The provider details one pricing plan specifically aimed at small businesses, with pricing reportedly 43% above average compared to other VoIP products, ensuring customers understand the premium that accompanies a reliable communications solution. Details about exactly what the enhanced pricing covers remain unspecified, leaving some intricacies of the plan’s structure vague. Additionally, no free trial option is mentioned, making prospective users encourage direct vendor inquiries for more comprehensive pricing details and potential custom options. Contact the vendor for more details.
8×8
4.6 / 5
Read more about 8×8
8×8 is a cloud-based platform engineered to integrate voice, video conferencing, chat, and contact center functionalities into one cohesive system, making it an appealing solution for organizations eager to consolidate their communications into a single, streamlined environment. Its inherent scalability enables businesses—from budding startups to expansive enterprises—to adapt seamlessly to evolving demands without the hassle of juggling multiple software solutions. Offering local phone numbers across numerous countries, 8×8 fortifies global connectivity while simultaneously upholding rigorous security standards through advanced encryption and adherence to crucial compliance requirements like GDPR and HIPAA. Complemented by an intuitive user interface and robust customer support, this platform emerges as an enticing option for prospective customers seeking a versatile and secure communications solution.
Key Features of 8×8
- Unified Communications Platform
- High-Quality Innovative Voice Calling and Management Features
- Crystal-Clear HD Video Conferencing and Collaboration Tools
- Instant Real-Time Team Messaging
- Advanced Contact Center Solutions
- Seamless Business Application Integrations
- Intelligent AI-Powered Communication and Transcription Tools
- Robust Security and Compliance Standards
Price of 8×8
8x8 pricing structures offer flexible solutions for business communications. The X2 plan ($24 per user monthly) delivers essential voice, video, and chat tools across 14 countries. At $44 per user monthly, the X4 plan expands calling capabilities to 48 nations and provides operator support. With advanced call center analytics and routing, the X6 plan costs $85 monthly. The X7 plan at $110 monthly adds omnichannel integrations, while the X8 plan ($140 per user monthly) includes premium analytics and quality management. No free trial is provided; custom quotes are available today.
Zoom Phone
4.5 / 5
Read more about Zoom Phone
Zoom Phone emerges as an enticing option in the realm of cloud-based communications, combining budget-friendly pricing with a comprehensive suite of features that resonate with small businesses and startups. With its plans starting as low as $10 per user each month, it offers a cost-effective solution without compromising on essential communication functionalities. The system is designed for seamless integration with Zoom’s video conferencing tools, allowing users to effortlessly shift from voice calls to virtual meetings, and supports a variety of devices—ranging from mobile phones to desktop applications—thus catering to diverse work environments. Additionally, its array of call management capabilities (including call recording, routing, and auto-attendant functions) along with state-of-the-art encryption protocols underscores Zoom Phone's commitment to efficiency and security.
Key Features of Zoom Phone
- Integrated Unified Communication and Collaboration Platform
- Secure HD Audio Quality
- Native Mobile and Desktop Apps
- Flexible Call Transfer and Forwarding
- Comprehensive Voicemail Management and Transcription
- On-Demand Call Recording with Playback
- Seamless Native Salesforce Integration
- Advanced Analytics with Complete Reporting Tools
Price of Zoom Phone
Zoom Phone pricing offers structured plans catering to diverse business needs. The Metered Plan, at $10 per user monthly, charges based on outbound calling while offering unlimited inbound calls alongside integrated SMS, chat, and meeting features. The Regional Unlimited Plan, priced at $15 per user monthly, delivers unlimited domestic calling across the US and Canada with similar capabilities. The Global Select Plan, costing $20 per user per month, extends these benefits with international calling to over 40 countries and advanced call management. Optional add-ons extend functionality, providing versatile communication solutions.
Ooma
4.4 / 5
Read more about Ooma
For prospective customers assessing their software communication needs, Ooma presents an impressively economical VoIP solution starting at just $19.95 per user per month, combining affordability with a robust suite of features free from hidden fees. Its remarkably swift installation process—often completed in under 15 minutes without the necessity for professional support—ensures even small businesses with limited IT resources can be up and running quickly. Additionally, the system's array of functionalities, from call blocking to voicemail transcription and conference calling, are complemented by its portability, allowing businesses to carry their numbers and services between locations seamlessly. Overall, with streamlined integration into various business tools and the confidence that comes from 24/7 customer support, Ooma stands out as a comprehensive solution for modern business communication challenges.
Key Features of Ooma
- Ooma Unlimited Domestic Calling Service
- Ooma Free Mobile App Solution
- Ooma Automated Virtual Receptionist Service
- Ooma On-Demand Call Recording Feature
- Ooma Video Conferencing Meeting Platform
- Ooma Detailed Analytics and Reporting
- Ooma CRM Integrations with Salesforce
- Ooma Customized Hold Music Messages
Price of Ooma
Prospective customers can choose Ooma plans designed for both office and home users. For business, the Essentials Plan is $19.95 per user monthly, offering unlimited domestic calling, virtual receptionist, voicemail, and call forwarding. The Pro Plan at $24.95 per user monthly adds video conferencing, text messaging, and call recording. The Pro Plus Plan, at $29.95 per user monthly, increases capacity with expanded conferencing and CRM integration. For home users, a free Basic Plan and a Premier Plan at $9.99 monthly provide essential advanced call features. A 14-day free trial is available today.
Read more about KrispCall
KrispCall emerges as a contact center solution designed to streamline and enhance communication processes. Although the provided source material offers limited details, the overview implies that the product is built to support dynamic and robust customer interactions. Prospective users might appreciate its modern approach to integrating call management into everyday operations while aiming to improve overall efficiency. This introductory glimpse suggests that KrispCall could be a promising contender for businesses seeking innovative contact center software solutions.
Key Features of KrispCall
- Unified call management communication hub
- Global cost‐effective international calling solution
- Virtual VoIP numbers across countries
- Comprehensive call performance analytics dashboard
- Automated outbound dialing efficiency tool
- Multi-Level interactive voice response system
- Seamless CRM platform integration feature
- Real-time live call monitoring capability
Price of KrispCall
KrispCall offers flexible pricing plans designed for companies of all sizes. The Essential Plan, aimed at small businesses and freelancers, is priced at $15 per user per month and covers fundamental calling and messaging features in a limited five-user setup. The Standard Plan, at $40 per user per month, is tailored for mid-size organizations, offering unlimited user capacity alongside enhanced call and recording functionalities. For large enterprises, the customized Enterprise Plan provides robust support and dedicated management with pricing available on inquiry. Additionally, KrispCall offers a free trial for customers.
Overview
Choosing the right scheduling software can be challenging, especially when your current solution like WhenToWork doesn’t fully meet your needs. Many prospective customers in the workforce management space struggle with finding tools that balance ease of use, flexibility, and robust features.
Maybe you’re facing issues like limited customization, difficulty managing complex schedules, or lack of integration with other systems. These challenges can lead to inefficiencies and frustration for both managers and employees.
This article will guide you through alternatives that address these common problems. You’ll learn what to look for in a scheduling platform tailored to your unique requirements, helping you make a more informed decision.
By reading on, you’ll gain insights into key features, usability factors, and potential benefits that can improve your scheduling process, boost productivity, and enhance employee satisfaction.
What is WhenToWork?
WhenToWork is a robust online employee scheduling tool tailored to streamline the creation, management, and distribution of work schedules. Its intuitive drag-and-drop interface enables managers to assign, modify, or swap shifts quickly, while the “AutoFill” feature automatically allocates employees to shifts based on availability, qualifications, and preset rules, reducing scheduling conflicts and ensuring adequate coverage.
Designed to accommodate industries with fluctuating staffing needs such as retail, healthcare, and hospitality, the platform supports multiple schedule views—including calendar and multi-shift formats—allowing managers to monitor staffing levels effortlessly. The “Who’s On Now” functionality offers live insight into current workforce presence, facilitating rapid responses to operational changes.
Employees benefit from easy access to their schedules via web or mobile apps, with options to request shift swaps or time off directly through the system. Additional capabilities include attendance tracking, leave management, messaging, approval workflows, and customizable templates, all of which contribute to seamless workforce coordination.
Supporting multi-location scheduling and integration with other business tools, WhenToWork enhances communication and operational efficiency across distributed teams. For organizations evaluating workforce management solutions, exploring complementary systems such as a list business phone system can also prove valuable in optimizing overall business communications and scheduling workflows.
What to look for in WhenToWork alternatives?
When evaluating alternatives to WhenToWork, organizations must prioritize solutions that excel in handling complex scheduling demands. The ability to manage varied, repeating, and multi-location shifts with automation similar to WhenToWork’s AutoFill algorithm is essential to reduce manual intervention and scheduling conflicts.
The user interface is another critical factor. An intuitive design featuring drag-and-drop scheduling, customizable views, and color-coded shifts enhances usability and speeds up schedule creation. These features support quick visual organization, making it easier for managers to oversee workforce allocations efficiently.
Mobile functionality cannot be overlooked. Robust mobile apps that deliver real-time notifications, allow shift swaps, and facilitate time-off requests empower employees and managers alike, ensuring seamless communication and schedule management on the go.
Advanced shift management tools should include automated scheduling, conflict and overtime prevention, and detailed preference tracking. These capabilities minimize errors and reduce administrative overhead, providing smoother workforce operations.
Effective communication features such as integrated messaging, alerts, and notifications are indispensable for maintaining workforce coordination and promptly addressing scheduling changes.
Reporting and analytics are vital for informed decision-making. Comprehensive tools that cover schedules, attendance, payroll, and customizable analytics enable managers to gain insights and optimize operations.
Integration with payroll and HR systems is necessary to avoid isolated workflows and streamline processes across departments.
Customization and scalability options ensure the software can adapt to specific business rules, roles, and future growth, preserving its relevance as organizational needs evolve.
Security measures, including strict access controls and permissions, are crucial to protecting sensitive employee information and maintaining compliance.
For organizations seeking broader perspectives on workflow and process optimization, exploring the best business process management software can provide valuable insights into complementary tools that enhance operational efficiency beyond scheduling alone.
Frequently Asked Questions about WhenToWork
Leading contenders include When I Work, Humanity Schedule by TCP, Deputy, Dayforce, and Homebase. These platforms deliver comprehensive scheduling, time tracking, and communication tools suitable for a range of business sizes.
Yes, some alternatives like When I Work, Jobber, Volgistics, and Smartsheet offer free plans or trial periods. However, these often come with limitations on features or the number of users compared to their paid counterparts.
When I Work and Connecteam stand out for affordability and simplicity, making them ideal for smaller operations that need straightforward scheduling without complex enterprise functionalities.
Yes, 7shifts is built specifically for restaurants and food service teams, providing tools designed for environments with frequent shift changes and high staff turnover.
Platforms such as When I Work and Deputy support multi-location scheduling, enabling businesses with several sites to coordinate staff and shifts efficiently from a central system.
Most top alternatives—including Connecteam, Deputy, and When I Work—offer mobile apps that facilitate scheduling, shift swapping, and real-time communication on the go.
Pricing models differ widely: some start as low as $2 per user per month, while others use flat or location-based fees. Free trials and free-tier plans are common, though advanced features usually require paid subscriptions.
QuickBooks Time and Deputy excel at integrating time tracking with payroll, which helps reduce manual data entry and errors.
Buddy Punch and When I Work are praised for intuitive designs that make them accessible even to users without technical expertise.
Top platforms like When I Work and Deputy provide responsive support through chat and email, along with training materials to assist teams in getting started swiftly.
Related
Best Workfeed Alternatives & Competitors for 2025
Best Soon Alternatives & Competitors for 2025
Best Evolia Alternatives & Competitors for 2025
