How to Become a Human Resource Coordinator for 2025

Co-Founder and Chief Data Scientist

Many students who want to start a career in human resources don’t know where to begin. Job postings require experience, but even entry-level roles require the proper education and skills. Figuring out what degree to pursue, which certifications to get, and how to stand out in a competitive job market can feel overwhelming. With 486,784 human resources coordinators working in the U.S. as of 2025, it’s clear that companies need HR professionals. The challenge is knowing how to get started and advance in the field.

This guide will walk you through the steps to becoming a human resource coordinator, from choosing the right degree to gaining experience and earning certifications. You’ll learn what skills employers look for, what salaries you can expect, and what career paths you can take after landing your first HR role. Prepared by experts in career planning, this article will help you confidently navigate the path to becoming an HR professional.

Key Things You Should Know About Becoming a Human Resource Coordinator

65% of human resource coordinators have a bachelor's degree, making it the most common educational path.
It typically takes four years to become a human resource coordinator, though some may qualify faster with experience in administrative roles.
The average salary for human resource coordinators in 2025 is $44,074 per year, according to Zippia.
The job market is competitive, with HR coordinator roles commonly found in Fortune 500 companies (27%) and professional organizations (10%).
Certifications like SHRM-CP and PHR can improve job prospects, ranging from $300 to $475 in exam costs.

What are the steps to becoming a human resource coordinator?
How long does it take to become a human resource coordinator for 2025?
What does a human resource coordinator do?
What skills do you need to be a successful human resource coordinator?
What certifications help you get hired as an HR coordinator?
What entry-level jobs prepare you for an HR coordinator role?
What factors should you consider when choosing an HR degree program?
How much do human resource coordinators make for 2025?
How can networking and mentorship accelerate my HR career?
Should I Pursue a Human Resources Associate Degree Online?
What challenges do HR coordinators face and how can they overcome them?
What career paths can you take after working as an HR coordinator?
How competitive is the job market for human resource coordinators?
What trends are shaping human resources for 2025?
How can advanced education boost my HR coordinator career?
Should I pursue an MBA in human resources?
Other Things You Should Know About Becoming a Human Resources Coordinator

What are the steps to becoming a human resource coordinator?

Becoming a human resource coordinator requires earning the proper education, gaining experience, and building key skills. Most employers expect HR coordinators to have at least an HR degree or a bachelor’s in a related field and some practical experience in human resources or office administration. Follow these steps to start your career:

Earn a bachelor's degree – About 65% of HR coordinators hold a bachelor's degree. A degree in human resources, business administration, or a related field prepares you for the role. Employment law, organizational behavior, and HR technology courses are beneficial.
Gain relevant experience – Many students start with internships, administrative roles, or part-time HR jobs to gain hands-on experience. Entry-level recruiting, payroll, or benefits administration jobs also help build HR knowledge.
Develop key skills – HR coordinators need strong communication, problem-solving, and organizational skills. Learning HR software, data management, and conflict resolution will make you a stronger candidate.
Earn HR certifications – Certifications like the aPHR (Associate Professional in Human Resources) can boost your resume, even if not required. These show employers that you have foundational HR knowledge.
Apply for HR coordinator roles – Once you have education and experience, look for HR coordinator positions in companies, staffing agencies, or nonprofit organizations. Tailor your resume to highlight relevant skills and knowledge.

The chart below lists the most common educational levels for HR coordinators, as reported by Zippia in 2025.

How long does it take to become a human resource coordinator for 2025?

It typically takes about four years to become a human resource coordinator. Most students earn a bachelor's degree in human resources or a related field, which takes four years of full-time study. Some students speed up the process by taking summer courses or enrolling in accelerated programs.

Beyond education, gaining hands-on experience is essential. Many students complete internships or work in administrative roles while still in school, which helps them qualify for HR coordinator positions immediately after graduation. If you don't gain experience during college, it may take an extra six months to a year to land your first HR job.

For those who want to advance their careers more quickly, pursuing a 1 year online masters in human resources can be an option. While not required for HR coordinator roles, this degree can help students transition into higher-level HR positions like HR manager or specialist in less time.

How to become a hiring manager is a common next step, as it is a natural progression for many HR coordinators looking to take on more responsibilities. In total, most students can expect to become a human resource coordinator in about four to five years, depending on their education, experience, and career goals.

What does a human resource coordinator do?

A human resource coordinator supports HR operations by managing employee records, assisting with hiring, and ensuring company policies are followed. This role bridges the gap between employees and management, helping organizations run smoothly while supporting employee growth. Here are the key responsibilities:

Recruiting and onboarding – HR coordinators help with job postings, screen candidates, schedule interviews, and assist with new hire paperwork. They also ensure a smooth onboarding process.
Employee support and development – About 70% of HR professionals enter the field to help employees grow. HR coordinators assist with training programs, performance reviews, and career development resources.
Balancing company and employee needs – Around 67% of HR professionals focus on aligning company goals with employee well-being. HR coordinators ensure policies support both business success and a positive workplace culture.
Managing payroll and benefits – HR coordinators process payroll, track employee hours, and help employees understand their benefits, such as health insurance and retirement plans.
Improving company efficiency – About 50% of HR professionals work to maximize company profitability. HR coordinators assist with compliance, policy enforcement, and workplace improvements to keep businesses running smoothly.

At the next level, many HR professionals transition into more specialized roles, such as how to become an executive recruiter. Executive recruiters focus on finding high-level talent for leadership positions, a role that requires not only experience in HR but also a deep understanding of the industry and organizational needs.

What skills do you need to be a successful human resource coordinator?

A successful human resource coordinator needs strong interpersonal skills, technical proficiency, and HR-specific knowledge. Here’s a breakdown of the key skills required:

Soft Skills

Communication – HR coordinators interact with employees, managers, and job candidates. Clear, professional communication is essential.
Organization – Managing employee records, scheduling interviews, and handling paperwork require strong attention to detail.
Problem-Solving – HR professionals often mediate conflicts and find solutions that benefit employees and the company.
Confidentiality – Handling sensitive employee information requires discretion and trustworthiness.
Adaptability – HR policies and workplace dynamics constantly change. HR coordinators must adjust quickly to new challenges.

Technical Skills

HR Software Proficiency – Experience with applicant tracking systems (ATS), payroll software, and HR information systems (HRIS) is valuable.
HR/Talent Analytics – Only 46% of HR professionals have deep experience with data-driven decision-making. Learning how to analyze workforce trends gives candidates a competitive edge.
Payroll and Benefits Administration – Understanding how to process payroll and manage employee benefits is a core function.
Legal Knowledge – Familiarity with employment laws ensures compliance with regulations.
Diversity and Inclusion Initiatives – Only 31% of HR professionals have extensive experience in this area, making it a valuable skill to develop.

HR-Specific Skills

Talent Management – With 80% of HR professionals having experience in talent management, this is the most essential skill for career growth.
Recruitment and Onboarding – Coordinating hiring efforts and making new employees feel welcome is a key part of the job.
Employee Relations – Building positive relationships with employees helps maintain workplace morale.
Performance Management – HR coordinators help with performance reviews and employee development plans.
Compliance and Policy Implementation – Ensuring workplace policies align with labor laws is crucial.

As you can see, HR coordinators need to understand specialized roles within an industry and company to effectively manage talent. For instance, an HR coordinator at a video game company would need to be familiar with roles like that of a game designer. Coordinating talent management for creative and technical positions such as those involved in the video game designer career guide requires a unique skill set, including an understanding of the game development process and the ability to attract and retain specialized talent in this competitive industry.

Understanding the nuances of specialized roles within various industries, including emerging fields like video game design, helps HR coordinators provide the best support to both employees and the business. This adaptability ensures HR professionals can effectively manage a diverse workforce and contribute to a company’s growth.

What certifications help you get hired as an HR coordinator?

Earning an HR certification can improve job prospects by validating your skills. Many professionals pursue these certifications while working or even after completing one of the best business master's degrees to boost their qualifications. Below are key certifications, their costs, and how to apply:

Associate Professional in Human Resources (aPHR) - Offered by the HR Certification Institute (HRCI), this certification is best for entry-level HR professionals with no experience. The exam costs $300, plus a $100 application fee. To apply, create an account on the HRCI website, submit your application with the fee, and schedule your exam online or at a testing center.
Professional in Human Resources (PHR) - The HR Certification Institute (HRCI) offers this certification, ideal for HR professionals with at least one year of experience. The exam costs $395 plus a $100 application fee. To apply, ensure you meet the experience requirements (one year with a master's, two years with a bachelor's, or four years without a degree), register on the HRCI website, pay the exam fee, and schedule your test.
Society for Human Resource Management Certified Professional (SHRM-CP) - Offered by the Society for Human Resource Management (SHRM), this certification is best for HR professionals with some experience. It costs $495 for SHRM members and $595 for non-members. To apply, check the eligibility requirements (one to two years of experience recommended), submit your application on the SHRM website, pay the exam fee, and select a testing date.
Certified Payroll Professional (CPP) - The American Payroll Association (APA) offers this certification, which is ideal for HR coordinators handling payroll tasks. The cost is $419 for APA members and $609 for non-members. To apply, you must have at least three years of payroll experience, apply through the APA website, and schedule your certification exam.
Talent Acquisition Specialty Credential - Offered by SHRM, this certification is best for HR professionals focusing on recruiting and hiring. It costs $1,855 for SHRM members and $2,130 for non-members. To apply, register on the SHRM website, complete the required coursework, and pass the final exam.

The chart below illustrates the SHRM-CP pass rates from 2022 to 2024.

What entry-level jobs prepare you for an HR coordinator role?

Many human resource coordinators start in administrative or specialist roles to gain experience. These jobs help build skills in recruiting, payroll, benefits, and HR operations. Below are common roles that can lead to an HR coordinator position:

HR Assistant – Handles paperwork, maintains employee records, and supports hiring and onboarding. This role builds organization, compliance, and communication skills.
Recruiting Coordinator – Manages job postings, schedules interviews, and communicates with candidates. It provides hands-on experience in hiring processes.
Payroll Specialist – Oversees salaries, benefits, and tax compliance. HR coordinators often work with payroll, making this job a strong foundation.
Benefits Administrator – Helps employees understand health insurance, retirement plans, and company perks. HR coordinators often assist with these benefits.
Administrative Assistant (HR Department) – Supports HR operations, documentation, and scheduling. This role builds familiarity with policies and daily HR tasks.

HR coordinators work in many industries, but some sectors hire them more often. Fortune 500 companies employ 27% of HR coordinators due to their large workforce needs. Professional organizations account for 10%, including nonprofits and industry associations. Healthcare, retail, hospitality, and technology are also major employers. These industries need HR coordinators to manage hiring, employee relations, and workplace policies. Starting in the right entry-level role within one of these industries can help you advance faster.

What factors should you consider when choosing an HR degree program?

When evaluating human resources degree programs, focus on program accreditation, curriculum relevance, and experiential learning opportunities to ensure alignment with your career objectives. It is essential to assess whether the program emphasizes practical skills such as HR analytics, legal compliance, and conflict resolution, alongside traditional coursework. Consider program flexibility, the availability of internships, and success stories from alumni as indicators of future career support. For candidates seeking streamlined options, research the easiest human resources degree to balance foundational knowledge with efficient study paths. This strategic approach helps ensure that your degree not only meets immediate job market requirements but also supports long-term career growth.

How much do human resource coordinators make for 2025?

According to Zippia, human resource coordinators earn an average annual salary of $44,074 in 2025. Salaries vary based on location, industry, and experience. HR coordinators in significant cities or Fortune 500 companies often make more. Entry-level salaries start around $36,000, while those with several years of experience can earn up to $55,000 or more.

Higher education can lead to better pay. Many HR professionals pursue an AACSB accredited online MBA to qualify for higher-paying HR roles. An advanced degree can open doors to HR management positions, where salaries often exceed $70,000.

The industry also affects pay. HR coordinators in technology, finance, and healthcare tend to earn more than those in retail or hospitality. Large organizations generally offer higher salaries, better benefits, and career growth opportunities.

How can networking and mentorship accelerate my HR career?

Effective career progression in HR often depends on leveraging professional networks and mentorship opportunities. Engaging with industry associations, attending HR conferences, and participating in specialized forums can open doors to exclusive insights and career referrals. Targeted mentorship provides strategic guidance on navigating role transitions and refining skill sets essential for emerging trends. Complementing these initiatives, exploring academic programs deepens industry knowledge and enhances professional connections. For further insights, check out What can I do with a human resource management degree?.

Should I Pursue a Human Resources Associate Degree Online?

A focused academic foundation is essential when starting a career in human resources. An associate degree can cover core topics such as labor laws, recruitment standards, and administrative practices, allowing early practical exposure. Opting for this educational route provides a cost-effective way to build foundational skills while quickly entering the workforce. For an in-depth comparison of available programs, explore the benefits of earning a human resources associates degree online. This pathway not only accelerates entry into the field but also establishes a springboard for future advanced studies and professional growth.

What challenges do HR coordinators face and how can they overcome them?

Human resource coordinators encounter distinct challenges that require strategic problem-solving and adaptability. Balancing administrative tasks with proactive employee engagement is essential for mitigating daily operational pressures. Additionally, adapting to rapid technological changes—such as integrating advanced HR software and analytics—demands continuous learning. Navigating complex regulatory environments and ensuring compliance further complicates the role. Addressing these challenges, many professionals leverage mentorship, practical training, and advanced studies, including opportunities in masters HR careers, to refine their strategic and operational acumen.

What career paths can you take after working as an HR coordinator?

A human resource coordinator role is a strong starting point for many career paths in HR. With experience, professionals can move into higher-paying and more specialized positions. Below are common career advancement opportunities:

HR Specialist – Focuses on benefits, payroll, or employee relations. This role allows HR coordinators to develop expertise in a specific function.
HR Manager – Oversees an HR team and manages policies, hiring, and compliance. Many HR coordinators get promoted to this role after gaining leadership experience.
Talent Acquisition Manager – Leads recruiting efforts, employer branding, and workforce planning. HR coordinators with strong hiring experience often move into this role.
HR Business Partner – Works directly with company leaders to align HR strategies with business goals. This path is ideal for those interested in strategic HR planning.
HR Director or VP of HR – Senior roles that manage entire HR departments. These positions require years of experience and, often, a graduate degree.

Earning an online doctorate in organizational leadership can help HR professionals reach top executive roles, such as Chief Human Resources Officer (CHRO). This degree focuses on leadership, company culture, and workforce development, which are essential for high-level HR positions. HR coordinators who want to move beyond traditional HR roles can also explore careers in consulting, training, or corporate leadership. Investing in education and certifications can help open more doors.

How competitive is the job market for human resource coordinators?

The job market for human resource coordinators is moderately competitive, with steady demand across industries. Many companies need HR coordinators to manage hiring, employee relations, and compliance. However, since the role is entry-level, many recent graduates apply, making it competitive in specific locations.

Job availability depends on industry and location. Large companies, healthcare organizations, and tech firms often have more openings for HR coordinators. Fortune 500 companies and professional organizations are among the top employers. In contrast, smaller businesses may not always have dedicated HR teams, limiting opportunities.

Experience and certifications can help candidates stand out. Many employers prefer applicants with internships, HR-related work experience, or certifications like the aPHR or SHRM-CP. Strong communication skills and knowledge of HR software also make candidates more competitive.

Although remote HR coordinator positions have increased, most companies still prefer in-office roles, especially for entry-level positions. As HR technology evolves, candidates with experience in HR analytics, payroll software, and diversity initiatives may have an advantage. Those willing to relocate or specialize in high-demand industries will have better job prospects.

The chart below lists the highest positions that most HR professionals aspire to, as reported in 2024 by the Talent Strategy Group.

What trends are shaping human resources for 2025?

Several key trends are shaping human resources for 2025. Companies focus on technology, employee well-being, and diversity initiatives to stay competitive. HR coordinators who understand these trends will be better prepared for future roles.

AI and automation in HR – More companies are using AI-powered tools for recruiting, onboarding, and performance tracking. HR coordinators who learn to use HR analytics and automation software will have an edge.
Employee experience and well-being – Companies prioritize mental health, work-life balance, and flexible work options. HR coordinators must develop wellness programs and engagement strategies to support employees.
Diversity, equity, and inclusion (DEI) – Organizations invest in more inclusive hiring practices and leadership training. HR coordinators who understand DEI policies and compliance requirements will be in high demand.
Upskilling and career development – Many companies are increasing internal training programs to retain employees. HR coordinators will help design learning and development strategies to improve workforce skills.
Hybrid and remote work management – Businesses are still adapting to flexible work models. HR coordinators must manage remote onboarding, monitor productivity, and ensure compliance with labor laws.

Adapting HR Strategies to Emerging Trends in Education

As companies adjust to new trends in human resources, such as AI automation and employee well-being, HR professionals must also stay current with the evolving educational landscape. Take, for instance, a scenario where an HR coordinator at a growing architectural firm is tasked with identifying candidates for new positions in design and project management. In addition to assessing technical skills, the HR coordinator understands the importance of professional development and education in fields like architecture. As part of this effort, they may encourage potential candidates to explore best online architecture degree programs to enhance their qualifications, allowing them to grow within the company and meet the firm’s future needs.

How can advanced education boost my HR coordinator career?

Advanced education equips HR coordinators with strategic leadership and analytical skills essential for navigating complex workforce challenges. Integrating advanced academic training with real-world experience fosters a robust understanding of emerging HR technologies, regulatory changes, and data-driven decision-making. This additional training positions professionals to efficiently streamline processes, enhance employee engagement, and drive organizational success. Pursuing further study through online MBA programs human resource management can provide the advanced competencies necessary to transition into higher-level roles without duplicating previously covered requirements.

Should I pursue an MBA in human resources?

Evaluating an MBA in human resources involves analyzing long-term career goals, potential salary increases, and the strategic skills gained from a specialized curriculum. An MBA can provide critical leadership training, exposure to advanced HR technologies, and enhanced networking opportunities that are often valued by top employers. Balancing the program’s cost against future earnings and role advancement is vital to making an informed decision. For further insights into the potential benefits, consider reviewing our article on the advantages of MBA in human resources.

Here’s What Graduates Have to Say About Becoming a Human Resources Coordinator

As a human resource coordinator, I get to help employees grow while keeping businesses strong. It's a fast-paced job, but knowing that I can improve workplace culture makes it worth it. — Alice

I started in customer service, but I wanted something with more stability and career growth. Becoming a human resource coordinator opened doors to leadership roles I never imagined. The work can be challenging, but I finally feel like I'm on the right path. — Ravi

I love numbers and people, and this job lets me work with both. From payroll to training programs, every task feels important. Seeing the direct impact of my work on employees' success makes this career deeply satisfying. — Mei

Other Things You Should Know About Becoming a Human Resources Coordinator

Can I be an HR coordinator with no experience?

Yes, you can become a human resource coordinator with no experience, but having internships or entry-level HR jobs helps. Many companies hire recent graduates with a bachelor’s degree in HR or business. Strong communication and organizational skills make you a good candidate. Certifications like aPHR (Associate Professional in Human Resources) can boost your resume. Consider networking through HR associations to find job openings.

Is HR coordinator a stressful job?

The role can be stressful, especially when handling tight deadlines, employee conflicts, and compliance issues. However, stress levels depend on the company culture and workload. Strong time management and problem-solving skills help reduce stress. Many HR coordinators find the job rewarding because they help employees and improve workplace policies. Stress management techniques can make the role more manageable.

What level is HR coordinator?

HR coordinator is an entry-level to mid-level position in human resources. It typically comes after HR assistant and before HR specialist or HR manager roles. HR coordinators support various functions, such as recruitment, benefits administration, and compliance tracking. Some companies may classify the role as junior HR staff. In contrast, others view it as a stepping stone to senior positions.

Should you get SHRM-CP or PHR certification first?

If you have less than two years of HR experience, start with PHR (Professional in Human Resources). It focuses on HR laws and operations. If you have more experience and want to develop leadership skills, choose SHRM-CP (Society for Human Resource Management Certified Professional). Both certifications improve job prospects, but PHR is better for those entering the field, while SHRM-CP is ideal for advancing in HR.

References:

Society for Human Resource Management (SHRM). (2022). 2022 Workplace Learning & Development Trends. SHRM.
Society for Human Resource Management (SHRM). (2024a). SHRM State of the Workplace Report. SHRM.
Society for Human Resource Management (SHRM). (2024b). Talent Trends. SHRM.
Society for Human Resource Management (SHRM). (2025). SHRM Exam Details and Fees. SHRM Certification. SHRM.
Talent Strategy Group. (2024). Global Human Resources Census. Talent Strategy Group.
Zippia. (2025a). Human Resources Coordinator Demographics and Statistics in the US. Zippia.
Zippia. (2025b). Human Resources Coordinator Salary. Zippia.