Best Visitor Management Software for 2025

FMS:Visitor streamlines the visitor management process by offering automated check-in options such as user-friendly kiosks and touchless methods including facial recognition and QR code scanning, which significantly reduce wait times and enhance the experience for both guests and hosts. The system supports pre-booking through calendar invites, sending detailed confirmations that simplify arrivals and prevent confusion. Emphasizing security, it provides real-time visitor tracking, ID verification, access control, and badge issuance, ensuring only authorized individuals gain entry while maintaining thorough records for compliance. Furthermore, features like instant notifications to hosts, rapid check-in for frequent visitors, and integration with parking and parcel services contribute to a seamless and professional visitor journey.

• Automated Visitor Pre-Registration
• Self-Service Check-In Kiosks with Touchless Options
• Host Notifications via Email and SMS
• Access Control Integration
• Pre-Visit Health and Safety Screening
• Visitor Tracking and Audit Trail
• Digital Badge Printing
• Compliance Management

FMS:Visitor does not provide publicly available pricing details. Costs vary based on factors such as the number of managed resources, portfolio size, and any necessary integrations or hardware. There are no fixed pricing plans or free trials offered, as setup requires significant configuration. Prospective customers must contact the vendor directly to receive a tailored quote that reflects their specific needs. This approach ensures pricing aligns with the complexity and scale of each individual implementation rather than offering standard packages.

Cisco Spaces is a cloud-based platform designed to enhance physical environments through advanced location-based services, integrating effortlessly with existing Cisco wireless hardware such as Aironet, Catalyst, Meraki access points, and Webex endpoints, thereby avoiding expensive infrastructure upgrades. Its centralized dashboard offers continuous 24/7 monitoring and comprehensive control over location services, ensuring dependable performance backed by end-to-end SLAs. Businesses gain deep insights into visitor and employee movement, addressing previously hidden blind spots and enabling smarter space utilization. Furthermore, Cisco Spaces supports scalable deployment with robust privacy safeguards, facilitating applications like asset tracking, workplace density analysis, and streamlined guest onboarding, all while driving measurable improvements such as increased customer satisfaction and engagement across various industries.

• Cisco Spaces Real-time Occupancy Tracking
• Cisco Spaces AI-Powered 3D Mapping
• Cisco Spaces Behavior Metrics
• Cisco Spaces Indoor IoT Services
• Cisco Spaces Data Privacy Compliance
• Cisco Spaces Cloud-Based Architecture
• Cisco Spaces Historical Data Analytics
• Cisco Spaces Real-time Alerts and Notifications

Cisco Spaces pricing is structured to accommodate diverse business needs. The Bundle plan comes included with Cisco DNA Advantage or Meraki Enterprise subscriptions, delivering real-time behavior insights and data exports at no extra cost. The Act plan offers flexible licensing, ranging from a 1-year option at $170.85 up to a 7-year commitment at $1,025.10, with advanced analytics and digital displays enhancing its value. Meanwhile, the Smart Spaces Suite provides additional innovations on a custom pricing basis. A 30-day, no-credit-card free trial lets you evaluate its comprehensive functionality. Contact Cisco for details.

Envoy Visitors revolutionizes the visitor management landscape by offering a highly efficient, tablet- or kiosk-based check-in process that dramatically cuts down wait times and prevents congestion at entry points. The platform provides customizable workflows that allow organizations to tailor the guest experience, including real-time notifications to alert hosts upon their visitor's arrival, thereby bolstering communication and operational efficiency. Its strong security features—ranging from secure data capture and storage to photo identification and badge printing—ensure that every visitor is easily and reliably verified, supporting compliance with data protection regulations. Additionally, seamless integration with workplace tools like calendar applications and access control systems creates a synchronized operational environment, making Envoy Visitors an appealing choice for organizations seeking both streamlined check-ins and enhanced security.

• Unlimited Digital Visitor Sign-In Capability
• Fully Customizable iPad Check-In Application
• Advanced Real-Time Visitor Monitoring Dashboard
• Instant Digital Host Arrival Notifications
• Secure Digital Document Signing Process
• Automated Visitor Badge Printing System
• Comprehensive Centralized Visitor Data Management
• Seamless Integration with Access Control

Envoy Visitors offers tiered pricing to accommodate various organizational demands. The Basic plan is free and provides unlimited visitor logging and host notifications, ideal for smaller setups. The Standard plan at $109 per location monthly (annually billed) adds badge printing and legal document management. The Premium plan at $329 per location monthly (annually billed) enhances branding, visitor photos, analytics, and SSO integrations. The Enterprise plan offers custom pricing for advanced security and integrations. A free trial is available with all plans except Enterprise for a risk-free evaluation. Transparent pricing details.

Honeywell Forge Visitor Management delivers a modern and efficient check-in experience by leveraging iPad kiosks that allow visitors to sign in, print badges, and capture photo IDs—all while significantly reducing wait times. The system digitizes compliance processes, ensuring that all necessary documentation is gathered in advance, thereby elevating security and minimizing tedious manual tasks. Its support for multi-tenant configurations means that various organizations within a shared space can tailor visitor procedures to their individual needs. Moreover, seamless integration with an organization's existing tools establishes a connected, efficient operational ecosystem that ensures guests and employees alike are welcomed into a secure and well-managed environment.

• Smart Check-In with iPad support
• Digitized Automated Compliance Forms collection
• Robust Multi-Tenant Visitor management platform
• Tailored visitor registration and flows
• Real-Time host alerts upon check-in
• Instant ID badge printing system
• Centralized visitor reporting and analytics
• Seamless integration with access control

Pricing for Honeywell Forge Visitor Management is structured into four plans. The Small Plan is offered at USD $69 per site monthly, with 750 check-ins and essential features. The Medium Plan, at USD $105, supports 1500 check-ins and includes native Active Directory and SAML SSO. The Large Plan, priced at USD $209 monthly, increases capacity to 4500 check-ins while extending Medium Plan benefits. An Enterprise Plan features custom pricing for larger rollouts. All plans include a 14-day free trial, ensuring hassle-free evaluation, and add-ons such as Sine Workflows are available.

Proxyclick emerges as a comprehensive visitor management solution designed to streamline the check-in process with touchless kiosks, thereby improving guest experiences while reducing wait times. Its capacity to support over 30 languages ensures smooth communication with an international clientele, meeting the demands of diverse visitor profiles. The platform also enables pre-screening of guests through customizable questionnaires, which not only helps organizations adhere to health and safety regulations but also sets the stage for a professional reception. Moreover, seamless integrations with access control systems and calendar applications, alongside features such as real-time notifications, visitor badges, and a dedicated watch list, make Proxyclick an adaptable and efficient choice for organizations looking to optimize their visitor management.

• Visitor Pre-Registration with Seamless Check-In
• Advanced User-Friendly Self-Service Check-In Kiosk
• QR Code Mobile Check-In Solution
• Customizable Visitor Experience with Branding
• On-Demand Personalized Badge Printing Capability
• Robust Data Security and Compliance
• Seamless Calendar and Workplace Integration
• Mobile Host Management with Notifications

Proxyclick offers a 15-day free trial to allow prospective users to test its visitor management solution. The Standard plan costs $60 monthly, delivering self check-in, visitor tracking, badge management, and watchlist functionality. Larger organizations incur an average annual cost of roughly $12,000, with fees potentially reaching $35,000 depending on specific enterprise requirements. The pricing structure reflects flexibility for various business needs. For tailored features or to clarify usage-based pricing and custom solutions, interested customers should contact Proxyclick directly for further details. This transparent pricing ensures investment clarity and value.

Robin distinguishes itself by offering commission-free trading on a range of financial instruments, including stocks, options, and ETFs—an advantage that appeals to both new and experienced investors aiming to optimize their returns without worrying about traditional brokerage fees. Its sleek mobile app and web platform boast intuitive design, responsive execution, customizable alerts, and advanced charting tools, collectively ensuring that trades can be executed swiftly and with precision. Additionally, the platform expands investment horizons by permitting cryptocurrency trading without transaction fees, merging digital assets with conventional investments in one accessible solution. With features like a unique 1% match on IRA contributions and extended trading hours that allow for limit orders outside regular sessions, Robin presents a compelling, flexible option for those scouting for a robust investment software solution.

• Intuitive user-friendly interface design system
• Robust efficient resource scheduling module
• Comprehensive room booking system solution
• Mobile accessibility with on-the-go support
• Real-time calendar integration with ease
• Advanced analytics and reporting functionality
• Customizable workflows ensuring streamlined processes
• High-standard data security protection measures

Robin software provides flexible pricing plans tailored for companies, blending affordability with comprehensive features. Their annual subscription cost spans from $3,500 to $37,364 per year, with a median price of $10,717, offering significant savings for many. The package includes resource booking, visitor management, meeting services, advanced analytics, and smart space planning, ensuring robust functionality. There is also a 14-day free trial for administrators eager to explore the platform firsthand. This transparent, scalable pricing structure appeals to prospects seeking a dynamic, efficient workspace solution. Contact Robin now for personalized plan details.

Single sign-on solutions offer a transformative way to simplify user authentication, allowing users to access multiple applications seamlessly through a single set of credentials, which in turn significantly reduces the hassles of managing numerous passwords. This streamlined approach not only alleviates password fatigue but also minimizes the chances of deploying weak or recycled passwords, thereby bolstering overall security. Centralized authentication facilitates the enforcement of stringent password protocols and the integration of multi-factor authentication, enabling IT teams to swiftly identify and respond to any suspicious activities while reducing support issues such as password reset requests. Consequently, this integration of efficiency and enhanced security not only improves the user experience but also translates into tangible cost savings and better regulatory compliance for businesses in a dynamic digital environment.

• Robust Visitor Management Automation System
• Secure Pre-registration Visitor Verification Process
• Convenient Contactless Mobile Check-In Solution
• Instant Automated Host Notifications Delivery
• Customizable Visitor Workflow Editor Module
• Secure Digital Signature Capture Technology
• Professional ID Badge Printing System
• Integrated Emergency Management Platform Solution

Sign In Solutions pricing is designed with flexibility for businesses. The Core Plan, at £365 per site annually, delivers standard functionality, unlimited visitor entries and essential email and chat support. For more features, the Enhanced Plan is available at £770 per site each year, adding 50 bookable spaces and onboarding assistance with priority support. For tailored, comprehensive benefits including a dedicated account manager and telephone support, the Pro Plan offers custom pricing. Additionally, prospective customers can explore all options with a free 15-day trial, available without any credit card commitment.

SwipedOn is an innovative visitor management solution that automates check-ins and enhances security, making it an attractive option for companies seeking to modernize their workplace operations. By replacing archaic paper logs with a cloud-based, GDPR-compliant system, the platform ensures that visitor data is securely stored while also streamlining the check-in process. Its dynamic features, such as instant host notifications and an employee in-out board, provide unparalleled insights into on-site versus remote staffing, offering indispensable flexibility for hybrid environments. Additionally, customizable branding and digital signature capabilities—coupled with a user-friendly interface and responsive customer support—underscore SwipedOn's commitment to efficiency and reliability across diverse industries.

• Comprehensive Digital Visitor Management Check-In System
• Remote Employee Digital Sign-In Portal
• Effortless Contactless QR Code Check-In
• Fully Customizable Visitor Check-In Workflows
• Instant ID Badge Printing Service
• Real-Time Visitor Arrival Notifications Alert
• Efficient Multi-Location Unified Digital Management
• Advanced Data Security Compliance

SwipedOn’s pricing is tailored to meet various business demands with three annual plans and an available free trial. The Standard plan offers essential features at $55 per location monthly, providing unlimited employees, visitor photos, and digital agreements. The Premium plan, at $109, enhances functionality with unlimited devices, visitor approvals, remote working, and dedicated customer onboarding. The Enterprise plan, at $169, further elevates the experience with customizable visitor flows, priority support, and a dedicated account manager. Several add-ons refine functionality, ensuring the perfect fit for diverse company needs. Discover unmatched flexibility.

The Receptionist software streamlines visitor management by automating front desk operations such as check-in, badge printing, and visitor data collection, significantly reducing manual effort and wait times. Its customizable workflows adapt to various visitor types and business needs, ensuring a tailored and efficient experience. The platform also bolsters security and compliance through detailed logs, photo capture, ID scanning, and legal agreement support, while sending instant notifications to staff via multiple communication channels. With features like contactless check-in, emergency broadcasts, and mobile compatibility, The Receptionist enhances operational control and presents a polished image to guests.

• Streamlined Visitor Management for security
• Seamless Digital Sign-In process implemented
• Customizable Branding to enhance professionalism
• Empowering Self-Service Quick Check-In process
• Robust Data Security Compliance standards
• Insightful Real-Time Analytics reporting systems
• Flexible Integration Capabilities with systems
• Convenient Mobile Access for management

The Receptionist offers a flexible pricing model starting with a 14-day free trial requiring no credit card. The Basic plan costs $49 monthly ($630 annually) for up to 24 employee contacts, featuring cloud-based visitor log reporting and customizable digital integrations. The Premium plan ($99/month or $1,197/year) supports 25-49 contacts, while the Pro plan at $149 monthly ($1,785 annually) is designed for 50-99 contacts. A custom Executive plan suits larger organizations. This varied structure simplifies budgeting while accommodating evolving business needs. All plans offer innovative, smart solutions for effective visitor management.

Veris Welcome is a versatile visitor management system designed to simplify and enhance the check-in experience for businesses of various sizes. Its features, such as self-service kiosks, pre-registration, and customizable visitor badges, ensure a smooth and professional reception while bolstering security measures. The platform also supports returning visitors, offers multilingual options, and allows branding customization, creating a polished and inviting atmosphere. Additionally, Veris Welcome aids administrative teams by improving operational efficiency, maintaining GDPR compliance, and providing insightful analytics to support informed decision-making.

• Pre-Registration
• Branded Invitations
• Automated Check-Ins
• Configurable Workflows
• Multi-Level Security
• Real-Time Notifications
• Analytics Dashboard
• Self-Service Kiosks

Veris Welcome employs a custom pricing model based on each organization’s specific features and requirements. Precise costs vary and are not published online, requiring interested customers to contact Veris for tailored information and personalized quotes. Although there is no detailed outline regarding user-based or usage-based pricing plans, the flexible structure addresses diverse business needs. Inquiries also reveal potential discussions about free trial options, though specifics remain scarce. For companies seeking clarity on Veris Welcome pricing, a direct conversation with Veris is essential to obtain the most accurate and up-to-date pricing information today.

Vizmo is a visitor management solution that leverages a QR code-based check-in system for a swift, touchless, and streamlined entry experience, which is especially appealing to organizations keen on minimizing physical contact while maintaining high health standards. Its pre-registration feature permits visitors to submit crucial details ahead of time, thereby reducing queue times and ensuring that every check-in is as efficient as possible, while allowing customization for different visitor types such as clients or contractors. Robust security is also at the forefront, with integrated watchlist screening and real-time host notifications that, together with comprehensive visitor analytics, equip organizations with actionable insights to optimize both security measures and resource allocation.

• Efficient Visitor Registration Entry Process
• Convenient Advanced Pre-Registration for Visitors
• Rapid QR Code Check-In Feature
• Automated Instant Badge Printing Solution
• Advanced Real-Time Visitor Tracking Capability
• Fully Customizable Visitor Management Workflows
• Comprehensive Insightful Visitor Analytics Reporting
• Seamless Integration with Access Control

Vizmo offers a flexible pricing structure for several aspects of facility management. For visitor management, there’s a Premium Plan priced at $109 monthly per location (annual billing), with custom Enterprise options available for added features and unlimited capabilities. The desks management solution is incredibly affordable at $1 per desk monthly for annual commitments, requiring fifty desks minimum, with Enterprise plans offering an upscale alternative. Furthermore, the rooms management tier is offered at $10 per room monthly under a Premium model while Enterprise options include enhanced services and dedicated support promptly.

Vizito delivers a comprehensive visitor management solution designed to simplify and speed up the check-in process through its user-friendly self-service kiosk, which reduces wait times and eases the burden on reception staff. The platform also supports pre-registration, allowing guests to complete necessary forms ahead of their visit, thereby enhancing operational flow and efficiency. Real-time host notifications ensure that employees are immediately alerted when their visitors arrive, preventing any oversight. Additionally, Vizito prioritizes security and compliance by offering features such as digital signatures, badge printing, visitor photo capture, and detailed logs, all customizable to fit a company’s branding and multilingual needs.

• Automatic Notifications
• Visitor Screening
• Contactless Sign-In
• Badge Printing
• Pre-Registration and Invitations
• Emergency Alerts
• Multi-Language Support
• Real-Time Dashboard

Vizito’s Standard Plan costs $29.95 per month and supports unlimited hosts, users, kiosks, and up to 100 visits and SMS messages monthly. The Pro Plan, priced at $59.95, builds on this by increasing SMS limits to 300 and adding advanced features. The Enterprise Plan, at $99.95 monthly, raises the SMS cap to 500 and includes additional enterprise-level capabilities. A free trial is available, offering up to 25 SMS messages to test all features before subscribing, making it easy to evaluate which plan suits your business needs.