Vizito Review 2025: Pricing, Features, Pros & Cons, Ratings & More

Vizito is a cloud-based visitor management system (VMS) that allows businesses to manage the process of welcoming visitors efficiently. You can easily create an account using your Google or Microsoft credentials or with your email and a password. After registering, you’ll receive an activation email to confirm your account.

It streamlines and automates the entire process of greeting, monitoring, and overseeing guests safely and expertly. Designed to accommodate businesses of all sizes, from startups to large corporations, it offers a modern, secure, and configurable check-in process through tablets or kiosks instead of antiquated paper-based logbooks.

Vizito is renowned for its great configurability, user-friendly interface, and commitment to data protection and compliance. It is employed in various sectors, such as government, business offices, healthcare, education, and logistics.

Research.com software experts examined what Vizito offers compared to other visitor management solutions as the team looked for one of the best visitor management platforms. This comprehensive Vizito review was conducted to help anyone looking for effective visitor management software for their company understand the benefits and drawbacks of Vizito and decide if it's what they need.

What's New in Vizito?

Vizito has included fresh improvements aimed at easing the user experience since the publication of this article.

One of the newest features is the advanced customization options. Now, hosts and organizations can set up custom messages to be shown to visitors at sign-out, improving the departure experience, and administrators can customize messages using placeholders, enabling individualized engagement with guests.

Another new feature is the enhanced visitor screening. An additional degree of security is added by this new feature, which allows staff to accept or reject visitors after they have signed in. Additionally, visitors can get emails outlining their screening results, guaranteeing openness and readiness.

These recent updates further emphasize Vizito's dedication to helping organizations provide effective visitor management solutions while adapting to evolving workforce dynamics. The platform continues to develop as a user-friendly and versatile VMS by incorporating user feedback into its development process.

When writing this Vizito review, users can select three pricing plans based on their needs and the features that suit them best. The three plans offer various subpackages. Users can request a demo to see how the platform works.

When writing this Vizito review, users can select three pricing plans based on their needs and the features that suit them best. The three plans are available in multiple currencies and offer various subpackages. All plans are billed per location and include SMS notifications. The pricing is based on a subscription model that provides predictable, recurring revenue and scales with client needs.

Find below an overview of the inclusions and price plan. Demo and free trial are available. Users can stop at any time.

Standard Plan - $29.95 | €29.95 | £26.95/month/location

• Up to 100 visitors/month
• All basic features included
• Email support
• SMS notifications included
• Unlimited configured hosts
• Unlimited users or administrators
• Unlimited kiosks or QR codes
• 100 SMS messages included in price
• iPad, Android, and PC kiosk support
• Contactless sign in
• Multiple entrances supported
• Create custom sign in flows for visit types
• Pre-registration of visitors

Pro Plan - $59.95 | €59.95 | £51.95/month/location

• Everything in Standard Plan +
• Up to 300 visitors/month
• Phone support
• Customer success onboarding
• 300 SMS messages included in price

Enterprise Plan - $99.95 | €99.95 | £86.95/month/location

• Everything in Pro Plan +
• Unlimited visits
• Azure and AD integration
• Google Workspace integration
• Active Directory integration
• 500 SMS messages included in price
• Customer legal terms are negotiable

What Sets Vizito Apart

Nowadays, most customers are looking for what Vizito offers as a visitor management tool. By reading this review, users may learn the benefits and drawbacks of utilizing this platform and why its features make it a reliable choice.

Vizito Pros

• Customizable Workflows: Vizito lets userscustomize check-in for visitors, contractors, and deliveries with completely adjustable visitor procedures. Add custom fields, upload documents, show videos or NDAs, and brand the interface. This versatility lets the system match their operational and compliance needs perfectly.

• GDPR-Compliant Data Handling: Complete GDPR compliance is maintained for visitor data, including customizable retention, anonymization, and access controls. Decide how long data is stored and who can see or export it. It reduces data risk and meets regulatory requirements without manual control.

• Touchless Check-in: Visitors can pre-register and check in using their phones by scanning QR codes instead of touching shared screens. It's fast, clean, and lowers front desk traffic. It suits workplaces that value health, efficiency, and appearance.

• Limited Native Integrations Compared to Competitors: Vizito supports Slack, Teams, and calendar platforms; however, it lacks Envoy and Proxyclick's built-in connectors. Advanced integrations involve API or Zapier third-party automation, which can be difficult for non-technical users. 

• Mobile App Limitations: Vizito's admin operations are mostly desktop-based, and mobile use is limited to emergency evacuation and approvals. A dedicated mobile app for administrative duties and reporting is lacking.

• No Built-In Meeting Room Management: Vizito only manages visitors, unlike competitors that book rooms or arrange seating. No integrated conference room scheduling, wayfinding, or host coordination module exists beyond visitor alerts.

The company recommends that clients outline their ideal visitor management platform features before starting their software search. A summary of the most essential factors helps users choose features within their budget.

Digital Sign-in and Sign-Out

Vizito replaces traditional paper logbooks with a modern, tablet-based interface. Visitors can check in using an iPad or Android tablet by typing their details, scanning a government-issued ID, or using a QR code. Every interaction is logged with a timestamp for compliance and traceability. The sign-out process can also be automated, ensuring a seamless departure experience.

Pre-registration of Visitors

Staff members can pre-register guests via a simple form or by syncing with Google Calendar or Outlook. Pre-registered visitors receive confirmation through email or SMS, which includes QR codes and custom instructions for a fast and secure check-in. Advanced pre-screening options can be used to enhance safety and reduce wait times.

Real-time Host Notifications

Once a visitor completes check-in, the host receives an instant alert via email, SMS, Slack, or Microsoft Teams. Notifications include key visitor details and the exact time of arrival, eliminating the need for reception follow-ups. Optional approval workflows allow hosts to review and authorize guest entry in advance.

Visitor Badge Printing

Badges are printed automatically at the kiosk upon check-in or pre-registration. These can include visitor name, host name, company, and a photo. Templates can be customized with barcodes, expiration times, logos, and more. Vizito supports printing through Brother and Zebra printers, providing reliable and professional badge production.

Emergency Evacuation Tools

During emergencies, administrators can access a live list of all checked-in visitors. Using a mobile device, staff can mark guests as “evacuated” and broadcast emergency SMS alerts to them if needed. This functionality helps ensure compliance with safety regulations and improves emergency response efficiency.

Different Host Datasource Options

Vizito allows flexible options for selecting a visitor's host. Visitors can manually enter a host's name, choose from a predefined, managed list, or use an integration with the organization’s LDAP directory. This ensures both ease of use and centralized host data management.

App Languages

The Vizito app supports multiple language options, allowing organizations to offer a localized experience for international guests. Each visitor can select their preferred language on the check-in interface, enhancing accessibility and user comfort across global locations.

Emergency Message Broadcasting

Administrators can compose and send custom emergency messages to all visitors currently signed in. This real-time communication tool is crucial during critical events, helping to ensure visitor awareness and safety through clear and prompt instructions.

Visitor Satisfaction Surveys

Upon signing out, visitors can be prompted to complete a satisfaction survey directly at the kiosk. Organizations can gather feedback on the check-in experience, facilities, or overall visit, helping to identify opportunities for improvement and enhance the visitor journey.

Agreement Presentation

Vizito supports the presentation of digital agreements that visitors must review and accept during check-in. These agreements can be formatted as editable HTML documents, mandatory informational videos, or externally hosted PDFs. Each format supports embedded images, multilingual translations, and custom styling to meet organizational branding and legal requirements.

Seamless Platform Integration

Vizito integrates effortlessly with a range of tools and systems to optimize workflows. This includes calendar and communication platforms, badge printers, email systems, access control APIs, automation tools like Zapier, and website or webhook integrations. These connections streamline operations and expand the platform’s functionality.

Vizito provides a smooth platform integration to improve the user experience. The platform integrates with communication platforms, calendar and email systems, badge printer integrations, access control systems via (API), automation and workflow tools, and website and webhook integration. 

However, if an issue arises during integration, contact their Help Center. 

This assessment summarizes the numerous tools used in the Vizito program. Users can explore the platform and visit the website for more information about the software's features.

There are numerous advantages to using Vizito’s various visitor management functions.

Streamlined Front Desk Operations

It replaces antiquated paper logs with a polished digital interface on iPad or Android tablets, offers pre-registration, QR code scanning, and rapid badge printing for quick, efficient throughput. It also automates visitor check-in and check-out, minimizing receptionist effort and lengthy lines.

Enhanced Security and Access Control

It allows for customized sign-in routines for various visitor types, scans IDs, and takes visitor photographs. Features approval-based entrance and watchlist filtering, which assist personnel in proactively screening and controlling visitor access. Also, it keeps a thorough audit trail by recording each visitor's interaction with time stamps, host information, and geographical data.

Insights and Reporting

It provides analytics dashboards to show trends, host activity, peak hours, and visitor movement. CSV and PDF reports can be exported for internal use or compliance records. Aids HR and facilities departments in using available space and resources best.

Scalability Across Locations 

It allows for both local customization and centralized control over multiple sites. Workflows, language options, and branding can vary from site to site. Administrators may oversee the entire organization from a single dashboard.

Brand Customization and First Impressions

The customizable interface features visitor badges, themed backdrops, and screens. Users can incorporate safety advice or business values into their welcome films or messaging. It also improves the welcome area's visual identity.

These businesses use Vizito: corporate offices, educational institutions, healthcare and medical facilities, manufacturing and warehousing, event venues and conference centers, government and public sectors, retail and shopping centers, real estate and property management, hospitality and hotels, technology and research companies. 

Best 5 Alternatives to Vizito

In addition to the research, the team used data from other reliable sources and datasets to evaluate Vizito objectively. The Research.com team is conscious that every company and sales force has different needs and that Vizito's solution might only work for some. After careful consideration, the team has identified the most effective alternatives to Vizito.

1. Envoy

Envoy is a well-liked visitor management system made for contemporary offices. Businesses can use it to handle meeting room reservations, staff sign-ins, and guest check-ins. Envoy prioritizes providing guests with a smooth and branded experience, which includes pre-registration, digital badge printing, and real-time alerts. Slack, Microsoft Teams, and Google Workspace are just a few tools that connect effectively.

2. Proxyclick

Proxyclick is a system for managing visitors at the enterprise level, emphasizing guest experience, security, and compliance. Businesses can use it to expedite guest check-ins, take IDs, print badges, and notify hosts in real time. Proxyclick also facilitates several integrations to improve site security, such as with access control systems.

3. iLobby

For business, industry, and governmental entities, iLobby offers a complete visitor management application. It facilitates compliance monitoring, document signing (such as NDAs), and safe guest check-ins. By automating numerous manual processes, such as badge printing and access control integration, the system is designed to enhance visitor experience and security.

4. WhosOnLocation

WhosOnLocation is a flexible visitor management solution that suits various industries, from startups to major corporations. It provides an easy-to-use dashboard for monitoring visitor activity, giving visitor badges, and producing data. A flexible tool for all-encompassing facility management, this system also facilitates asset, contractor, and employee management.

5. Teem

Teem is a cloud-based solution for scheduling meeting spaces and managing visitors. In addition to offering resource and space optimization solutions, it enables enterprises to handle guest check-ins. Teem's office productivity features are connected with its visitor management component, providing smooth guest check-in and notifications.