18 Best Help Desk Software for 2025

Imed Bouchrika, Phd

by Imed Bouchrika, Phd

Co-Founder and Chief Data Scientist

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List of Help Desk Software

1

5 / 5

Read more about Zendesk

Zendesk offers a powerful, all-in-one solution for organizations aiming to enhance their customer support through an integrated omnichannel platform that consolidates interactions from email, chat, social media, and phone into a single interface. Its robust customization options allow businesses to modify ticket fields, automate their workflows, and build tailored dashboards, ensuring the software aligns perfectly with unique operational demands. Additionally, AI-driven automation boosts efficiency by managing routine tasks and prioritizing tickets, which helps increase both agent productivity and customer satisfaction. Designed for scalability and ease of use, Zendesk supports companies ranging from startups to large corporations while maintaining strong security and compliance standards suitable for diverse industries.

Key Features of Zendesk
  • Multi-channel Support Management
  • Customizable Workflows
  • Third-party Integrations
  • AI Agents with Essential and Advanced Plans
  • Knowledge Article Editor
  • AutoQA for Voice with Scoring
  • Workforce Management with Audit Logs
  • Customizable Ticket Forms
Price of Zendesk

Zendesk’s pricing is based on per-agent or per-user monthly fees, with annual subscriptions offering better rates. The Support Team plan starts at $19 per agent, providing basic ticketing and multi-channel support. The Support Professional tier, at $55 per agent, adds business hours setup, customer satisfaction surveys, and SLAs. For larger organizations, the Support Enterprise plan costs $115 per agent and includes advanced features. Zendesk Sell CRM begins at $19 per user with essential sales tools. Additional add-ons like Zendesk Copilot and Workforce Management are available at extra cost.

2

Freshdesk

4.35 / 5

Read more about Freshdesk

Freshdesk is presented as a help desk software solution intended to empower customer support operations. Its framework is designed to assist businesses in managing customer interactions more efficiently, providing a centralized platform for service management. Though specific features aren’t detailed here, Freshdesk is positioned as a potential choice for companies seeking to optimize their support infrastructure while addressing diverse customer service needs. This overview serves as a starting point for prospective users evaluating help desk software options on the market.

Key Features of Freshdesk
  • Extensive Customization and Branding Options
  • Intuitive Ticket Creation and Management
  • Efficient Ticket Response and Collaboration
  • Robust Workflow Automation and Routing
  • Comprehensive Knowledge Base and Portal
  • Advanced Analytics and Reporting Tools
  • Mobile Apps for Anytime Support
  • Seamless Third-Party Integrations and Support
Price of Freshdesk

Freshdesk offers pricing plans suited for every business size. The Free plan is ideal for small teams with up to two agents, delivering essential features at zero cost. The Growth plan, at $15/month billed annually, builds on this with automations and enhanced reporting. For medium to larger organizations, the Pro plan ($49/month billed annually) introduces multi-product support and custom roles, while the Enterprise plan ($79/month billed annually) enhances functionality with sandbox testing, HIPAA compliance, and advanced ticket handling. A 14-day free trial for the Enterprise plan allows full feature exploration.

3

4.65 / 5

Read more about Hiver

Hiver revolutionizes email management by converting it into an effective customer support platform without the need for additional software. Its standout feature is the seamless collaboration it fosters, allowing teams to easily assign and delegate emails, effectively transforming ordinary inboxes into dynamic ticketing systems. Automation plays a crucial role in boosting productivity, with some businesses experiencing efficiency improvements of up to 250% by automating routine tasks such as ticket distribution. Additionally, Hiver offers comprehensive ticket tracking and strong SLA management, ensuring timely responses and enhancing overall service quality.

Key Features of Hiver
  • Omnichannel Shared Inbox consolidates multiple channels.
  • Live Chat with AI delivers real‑time engagement.
  • Customer Portal empowers self‑service.
  • Ticketing System streamlines issue resolution.
  • AI Copilot supports agent responses.
  • Automations optimize workflow efficiency.
  • Integrations connect 100+ applications.
  • Analytics and Reporting visualize performance.
Price of Hiver

Hiver’s pricing structure caters to varying business needs using flexible subscription plans. The Free plan offers essential email management features for users starting out. The Lite option ($19 per user monthly) grants extended shared inbox and multi-channel support, while the Growth plan ($29 per user monthly) builds on these features with advanced analytics and reporting. The Pro plan ($49 per user monthly) expands capabilities with AI tools and custom reports. For large-scale operations, the Elite plan is available upon inquiry, and a 7-day free trial of Elite features is offered.

4
Read more about Freshservice

Freshservice emerges as an IT service management solution designed to streamline and support essential IT operations. It positions itself as a tool that promises to simplify complex IT workflows while aiming to boost overall organizational efficiency. The platform’s approach appears to focus on delivering adaptable functionalities that can be aligned with the dynamic needs of modern IT environments. In essence, Freshservice offers prospective customers a broad-ranging solution tailored to address critical IT management challenges.

Key Features of Freshservice
  • Real-Time Integrated Incident Management Module
  • Flexible, Scalable SLA Management System
  • Dynamic Comprehensive Knowledge Management Repository
  • Centralized Unified Service Request Catalog
  • Intelligent AI-Powered Service Management Solution
  • Efficient Workflow Automation Engine Tool
  • Robust IT Asset Lifecycle Management
  • Seamless API and Integrations Framework
Price of Freshservice

Freshservice presents four pricing plans tailored to varied IT service management needs. The Starter plan at $19 per agent per month, billed annually, covers essential incident management, a knowledge base, and a self-service portal. The Growth plan at $49 enhances capabilities with asset management, employee onboarding, and customization. The Pro plan at $95 per agent monthly introduces project management, change and release controls, plus advanced analytics. The Enterprise plan at $119 delivers comprehensive solutions including effective compliance tools and dedicated support. A 14-day free trial enables complete evaluation before commitment.

5

4.55 / 5

Read more about Zoho Desk

Zoho Desk emerges as a tailored solution within the realm of help desk software, designed to streamline how customer support teams address and resolve issues. Its multifaceted interface and integrated approach offer a cohesive environment for businesses seeking efficiency and clarity in their support workflows. The platform's structure aims to seamlessly blend intuitive usability with the demands of modern customer engagement, ensuring that teams can focus on effective service delivery. Overall, Zoho Desk presents itself as a compelling option for organizations dedicated to elevating their help desk operations.

Key Features of Zoho Desk
  • Extensive Interface Customization & Personalization
  • User-Friendly Online Ticket Submission Experience
  • Omnichannel Customer Support Integration
  • Intelligent Automated Workflow Issue Routing
  • Robust Comprehensive Knowledge Base Repository
  • Interactive Self-Service Customer Portal
  • Instant Real-Time Notification Alerts System
  • Comprehensive SLA Monitoring, Management & Analysis Tools
Price of Zoho Desk

Zoho Desk’s pricing tiers cater to various business needs. The Free plan supports up to three agents, offering essential features. The $7 Express package extends functionality for small teams with social channels and workflows. At $14 per agent, the Standard plan introduces advanced ticket management and customizable dashboards. The Professional tier, priced at $23, enhances collaboration with multi-department ticketing and automatic time tracking. For larger organizations, the Enterprise plan at $40 per agent delivers AI, help centers, and advanced reporting. A generous free trial allows exploration of the software’s capabilities.

6
Read more about HubSpot Service Hub

HubSpot Service Hub emerges as a dynamic platform designed to streamline customer support operations, providing a suite of tools intended to enhance the overall help desk experience. It aims to integrate multifaceted service processes, facilitating smooth communication and efficient ticket management while offering flexibility in how businesses address customer inquiries. For prospective customers in search of effective help desk software, this solution presents a versatile framework geared toward optimizing service workflows and elevating support capabilities.

Key Features of HubSpot Service Hub
  • Ticket Creation User Experience
  • Ticket Response User Experience
  • Workflow Automation
  • Email to Case
  • Ticket Collaboration
  • Knowledge Base
  • Intelligent Routing
  • Live Chat
Price of HubSpot Service Hub

HubSpot Service Hub offers a free, starter, professional, and enterprise plan for help desk software needs. The free version offers essential ticketing, live chat, and collaboration options for immediate support. The starter plan, at $20 monthly per core seat, builds on these features with conversation routing and email sequences. At $100 per month per service seat, the professional tier integrates advanced automation, ticket pipelines, and custom reporting. Finally, the enterprise option of $150 monthly per service seat further extends capabilities using playbooks and skills-based routing to manage complex support workflows.

7
Read more about NICE inContact CXone

NICE inContact CXone stands out as a versatile cloud-based contact center platform that integrates multiple functionalities into one cohesive system. It streamlines customer interactions across various channels—such as voice, chat, email, and social media—ensuring that customers are connected with the most suitable agents quickly and efficiently. The platform supports flexible operations by enabling rapid agent deployment from any location, which is especially beneficial for remote or distributed teams. Additionally, CXone’s embedded AI and analytics tools help enhance customer experience while optimizing workforce performance and reducing costs associated with traditional contact center infrastructure.

Key Features of NICE inContact CXone
  • Omnichannel Routing
  • AI-Driven Sentiment Analysis
  • Workforce Management (WFM)
  • Real-Time Analytics and Reporting
  • Automation and Self-Service
  • Flexible Cloud Deployment
  • Customizable Agent Desktop
  • Pre-Built Integrations Marketplace
Price of NICE inContact CXone

NICE inContact CXone offers a range of Mpower pricing plans based on a per-agent, per-month model. The Digital Agent plan is priced at $71, focusing on digital channels. Voice Agent costs $94 and supports live and self-service voice interactions. The Omnichannel Agent, combining both digital and voice features, is $110. More comprehensive suites include the Essential Suite at $135, Core Suite at $169, Complete Suite at $209, and Ultimate Suite at $249, each adding advanced capabilities. A free trial is also available.

8

4.5 / 5

Read more about InvGate

InvGate offers a powerful combination of IT Service Management (ITSM) and IT Asset Management (ITAM) tools designed to enhance organizational efficiency. Its intuitive interface simplifies ticket handling and accelerates agent onboarding, while centralizing crucial information to speed up issue resolution. The platform also fosters collaboration by allowing agents to tag team members and share context seamlessly. Additionally, automation features reduce manual tasks and ensure SLA compliance, and integrated analytics deliver real-time insights that help managers optimize operations.

Key Features of InvGate
  • Incident Management
  • Service Request Management
  • Change Management
  • Knowledge Base
  • SLA Management
  • Reporting and Analytics
  • Integrated Asset Management
  • Self-Service Portal
Price of InvGate

InvGate presents a structured pricing approach designed to suit companies of varying sizes. The Starter plan is offered at $17 per agent per month, billed annually with a minimum requirement of five agents, and includes essential features like dynamic ticket management and IT asset control. The Pro plan, priced at $40 per agent monthly for organizations with 6 to 50 agents, adds ITIL-aligned workflows, enhanced automation, and premium support. For larger needs, the Enterprise plan offers customized quoting with options including unlimited agents and on-premise hosting. Contact InvGate for details.

9

4.7 / 5

Read more about VCC Live

VCC Live emerges as a promising solution for organizations seeking a fresh approach to managing customer interactions. Its design appears to cater to the dynamic needs of modern contact centers, offering a platform that supports streamlined communication processes. While specific feature details are not provided, the product is positioned to serve businesses aiming to enhance their contact center efficiency and responsiveness in an evolving digital landscape. The inherent versatility of VCC Live invites prospective users to explore how a unified software solution could elevate their operational capabilities.

Key Features of VCC Live
  • Omnichannel customer communication across channels
  • Intelligent automatic call distribution system
  • Real-time live performance monitoring dashboards
  • Advanced performance analytics for optimization
  • Seamless integration with leading CRM
  • Secure data protection and compliance
  • Dynamic session routing and queuing
  • User-friendly interface enhancing agent efficiency
Price of VCC Live

VCC Live offers three distinct pricing plans structured on a per-seat model, meaning costs vary by the number of users. The Essentials Plan supports effective outbound campaigns and basic communications with email support and voice recordings. The Advanced Plan enhances operations by adding intelligent IVR, expanded data handling, and a personal consultant. The Multichannel Plan further extends capabilities for seamless, cross-channel communications including automated SMS, dynamic templates, and professional support. Specific pricing details are available on request, ensuring tailored solutions to meet varied organizational needs. Please contact VCC Live now.

10
Read more about Cayzu Help Desk
Key Features of Cayzu Help Desk
  • Seamless Email Integration converting support emails to tickets
  • User-friendly Ticketing System organizing requests with automation efficiently
  • Quick Response using pre-written canned answers for speed
  • Robust Global Search finding tickets, FAQs, and contacts
  • Mobile Apps enabling support on-the-go for agents efficiently
Price of Cayzu Help Desk

Cayzu Help Desk offers a clear-cut pricing structure designed to cater to different business needs. The Plus Plan costs $17 per user each month, featuring robust tools like ticketing, advanced reporting, and integration options. For larger teams, the Freedom Plan provides unlimited agents for $299 monthly while retaining all Plus features. Meanwhile, the Pro Plan delivers essential functionalities for $12 per agent monthly. Every plan benefits from a 14-day free trial, offering prospective users full access to test and evaluate Cayzu’s extensive capabilities before commitment. Flexible pricing options explained.

11
Read more about Jitbit Helpdesk

Jitbit Helpdesk is presented as a solution in the help desk software realm tailored to meet the needs of businesses seeking a streamlined approach to customer support. Although detailed aspects of its functionality aren’t specified in the source material, the product is positioned to simplify support processes for teams of various sizes. Its design and overall strategy are aimed at providing an intuitive framework that helps organizations manage inquiries efficiently. Prospective users exploring options in the help desk software category may find that Jitbit Helpdesk holds promise as a tool to enhance support effectiveness and responsiveness.

Key Features of Jitbit Helpdesk
  • Web-Based Access On Every Device
  • Flexible Hosted And Self-Hosted Options
  • Streamlined Ticket Creation And Response
  • Automated Workflows With SLA Management
  • Robust Self-Service Knowledge Base Access
  • User-Friendly Online Customer Portal Experience
  • Powerful Reporting And Analytics Tools
  • Dedicated Mobile Applications For Support
Price of Jitbit Helpdesk

Jitbit Helpdesk pricing offers flexible models to suit diverse business requirements. The hosted SaaS service costs $24 per month, with further details available by contacting the vendor. For self-hosted deployments, there are three options. The Small Plan, available as a one-time $1,199 license, offers unlimited agents and one installation. The Company Plan, priced at $1,899, includes unlimited installations and mobile apps. The Enterprise Plan, at $3,199 one-time cost, provides enhanced support, access to source codes, and expedited assistance. Free trials are also available for all deployments tailored to interested customers.

12
Read more about ManageEngine ServiceDesk Plus

ManageEngine ServiceDesk Plus is presented as a solution within the service desk software space that aims to streamline support operations. The overview hints at its role in centralizing service requests, suggesting a design focused on enhancing efficiency in managing support-related workflows. Without delving into granular details, the article introduces the product as a contender in the competitive arena of service desk solutions—a tool that prospective users might explore further to address their unique service management challenges. This introduction sets the stage for evaluating whether ManageEngine ServiceDesk Plus aligns with an organization's needs for robust and consolidated support management.

Key Features of ManageEngine ServiceDesk Plus
  • Comprehensive Automated Incident Management System
  • Robust IT and Asset Management
  • Integrated Configuration Management Database (CMDB)
  • User-Friendly Intuitive Self-Service Portal Platform
  • Streamlined Agile Change Management Process
  • Powerful No-Code Automation Capabilities Integration
  • Dynamic Customizable Reporting And Dashboards
  • Responsive Cross-Platform Mobile Access Solution
Price of ManageEngine ServiceDesk Plus

ManageEngine ServiceDesk Plus offers three distinct pricing models. The Standard Edition provides a no-cost help desk module guaranteeing unlimited ticket and user management for both on-premises and cloud deployments. The Professional edition starts at $495 for an annual plan covering 2 technicians and 250 nodes, with a flexible 30-day trial expanding testing capabilities. The Enterprise edition begins at $1,195 for similar technician and node counts, adding ITIL, project management, and change management functionalities. Each plan is designed to scale with organizational needs while offering tried flexibility. Pricing plans deliver value.

13
Read more about Vision Helpdesk

Vision Helpdesk is presented as one option in the realm of help desk software that prospective customers might consider when evaluating solutions for managing support operations. Though the specific details remain limited, the product is implied to cater to businesses seeking a dependable platform for organizing and streamlining customer inquiries. Its conceptual framework suggests a focus on simplicity and effectiveness in addressing support needs across various channels. Overall, Vision Helpdesk appears as a candidate designed to help organizations enhance their customer service functions, making it a potential fit for companies looking to optimize their help desk systems.

Key Features of Vision Helpdesk
  • Mobile User Support for Accessibility
  • Fully Customizable Ticket and Workflow
  • Role, Access, and Security Management
  • Detailed Reporting and SLA Management
  • Real-Time Dashboards with Data Insights
  • Customer Self-Service Portal and Tracking
  • Automated Ticket Workflow and Escalations
  • Robust, Seamless Third-party Application Integration
Price of Vision Helpdesk

Vision Helpdesk offers varied plans to meet different business needs. Starter Help Desk provides ticketing, knowledgebase, and workflow management at $12 per staff monthly, or $8 on annual billing with a one-time $200 option. The Pro plan adds staff collaboration, task management, and ticket billing for $20 per staff. Satellite, at $24 per staff, features multi-company support. Pro Service Desk at $32 includes incident and asset management, while the Ent plan at $48 introduces change and release management. Live Chat software is available at $20 per staff monthly for businesses.

14

ConnectWise ScreenConnect

4.5 / 5

Read more about ConnectWise ScreenConnect

ConnectWise ScreenConnect is designed to streamline remote support for IT professionals by enabling instant connections that minimize downtime and eliminate delays during assistance sessions. Its unattended access feature is particularly valuable, allowing technicians to manage devices remotely outside regular hours without interrupting users. The platform includes powerful tools such as session recording, secure file transfers, and a "Backstage" mode that lets support staff access system management functions discreetly. Additionally, ScreenConnect integrates smoothly with other ConnectWise products and offers customizable branding, ensuring a cohesive and professional support experience.

Key Features of ConnectWise ScreenConnect
  • Backstage Mode
  • Unattended Access
  • Wake-on-LAN
  • Agent-free Connectivity
  • Multi-device Compatibility
  • AES-256 Encryption
  • Multi-Factor Authentication (MFA)
  • Drag and Drop File Transfer
Price of ConnectWise ScreenConnect

ConnectWise ScreenConnect offers three main remote support plans billed annually. The One Plan costs $324 and includes basic features like single license use, multi-monitor support, and file transfer. The Standard Plan, priced at $504, supports multiple technicians with added capabilities like session recording and remote command line. The Premium Plan, at $624, enhances the Standard Plan with advanced features for comprehensive support. For unattended access, pricing ranges from $30 to $1,250 monthly, scaling by the number of agents. A 14-day free trial is available for evaluation.

Read more about Salesforce Service Cloud

Salesforce Service Cloud positions itself as a dynamic help desk solution designed to enhance how companies manage customer support, offering an ecosystem that streamlines interactions and resolution processes. Its architecture emphasizes an integrated framework aimed at improving response efficiency while accommodating the varied needs of modern service teams. The platform is built to be scalable and adaptable, making it a compelling option for businesses seeking a comprehensive tool that consolidates support functions into one cohesive system. Prospective customers interested in help desk software will find that its design promises to simplify service management, helping to transform customer challenges into opportunities for lasting engagement.

Key Features of Salesforce Service Cloud
  • Salesforce Lightning Console Unified Interface
  • Intelligent Omni-Channel Case Routing System
  • Comprehensive Customer Case Management Solution
  • Robust Enterprise Knowledge Management Repository
  • Seamless Cloud Telephony Integration Capability
  • Real-Time Customer Live Agent Support
  • Efficient Global Self-Service Customer Portal
  • Custom Reports And Dashboards Analytics
Price of Salesforce Service Cloud

Salesforce Service Cloud offers five pricing plans. The Starter Suite costs $25 per user per month, providing essential case and task management. The Pro Suite, at $80 per user monthly, adds telephony integration and customizable dashboards. Enterprise Edition is $165 per user monthly and features trusted AI with advanced reporting. The Unlimited Edition, priced at $330 per user monthly, enhances chat support and includes Einstein Bots, while Einstein 1 Service Edition at $500 delivers digital channels and state-of-the-art AI assistance. All plans are billed annually with a free trial available.

Read more about Keeping

Keeping stands as an emerging option for organizations seeking a refined approach to help desk management. Although specific features are not detailed in the provided information, its conceptual framework appears to center on streamlining support workflows while enabling efficient communication and ticket tracking. The design suggests a balance between intuitive usability and robust functionality, tailored to meet the dynamic demands of customer service teams. Ultimately, Keeping presents itself as a promising prospect for those in pursuit of a comprehensive help desk software solution.

Key Features of Keeping
  • Seamless Gmail inbox integration system
  • Comprehensive intuitive ticket management system
  • Intelligent automated round-robin ticket assignment
  • Automated email ticket conversion engine
  • Collaborative internal ticket discussion tools
  • Customizable dynamic workflow automation capabilities
  • Advanced instant real-time notification system
  • Insightful performance analytics and reporting
Price of Keeping

Keeping’s pricing is structured in three distinct tiers for help desk solutions. The Essential Plan is priced at $14 per user monthly, perfect for small teams, offering key collaboration tools, email automation, and standard reporting. For higher volumes, the Advanced Plan at $24 per user monthly delivers unlimited shared mailboxes, advanced reporting, and integration flexibility. Larger teams benefit from the custom-priced Enterprise Plan, featuring a dedicated account manager and tailored support. All plans include a 14-day free trial, with no credit card needed, enabling teams to explore all functionalities risk-free.

Read more about ServiceNow IT Service Management

ServiceNow IT Service Management presents itself as a comprehensive solution crafted to simplify and streamline IT service operations. It is designed with integrated workflows in mind, aiming to enhance the efficiency of IT support and issue resolution processes. Although the specific details of its capabilities are not extensively detailed in the available source, its focus on centralized service management offers an appealing prospect for organizations looking to modernize their IT frameworks. This introductory overview provides a foundational perspective for prospective customers evaluating IT service management tools for their unique operational needs.

Key Features of ServiceNow IT Service Management
  • Incident Management for Rapid Resolution
  • Problem Management to Eliminate Recurrence
  • Change Management with Controlled Implementation
  • Knowledge Management for Self-Service Empowerment
  • Service Catalog Enabling Easy Requests
  • Asset Management Throughout Lifecycle Oversight
  • Self-Service Portal Empowering Independent Solutions
  • Performance Analytics Driving Data Insights
Price of ServiceNow IT Service Management

ServiceNow IT Service Management employs a custom, complex pricing model tailored to each organization’s needs. Pricing typically varies by user count, selected modules, usage complexity, and added support features. For instance, the base ITSM module is estimated at around $90 per user monthly while other functionalities like ITOM and CSM may cost roughly $150 to $200 per user monthly. Role-based licenses differentiate capabilities, from free requester licenses to fully empowered administrative access. Although individual pricing details remain undisclosed publicly, prospective customers should contact ServiceNow to obtain a precise, customized quote.

Read more about Jira Service Management

Jira Service Management is presented as a robust solution tailored for organizations in search of an effective service desk software, aimed at streamlining support operations while empowering teams to work more collaboratively. It offers an intuitive interface that enhances the efficiency of managing service requests, ensuring that workflows remain both transparent and agile. Crafted to support varying operational needs, it provides a solid foundation for businesses eager to elevate their customer service capabilities without being bogged down by overly complex processes.

Key Features of Jira Service Management
  • Robust Comprehensive Incident Management Solution
  • Fully Automated Intelligent Ticket Routing
  • Advanced Effective Ticket Prioritization System
  • Integrated In-App Knowledge Base Platform
  • Intuitive Self-Service User Portal Interface
  • Configurable Tailored Service Level Agreements
  • Flexible Custom Process Workflow Customization
  • Versatile Multi-Channel Customer Access Platform
Price of Jira Service Management

Jira Service Management pricing offers flexible tiers. Its Free Plan is $0 per agent monthly, ideal for small teams up to three agents with essential functionalities. The Standard Plan, at $20 per agent monthly, extends support with custom features for larger groups. For high-velocity ITSM, the Premium Plan costs $40 per agent monthly and includes advanced tools, while Enterprise requires custom pricing for mission-critical needs. Free trials let teams evaluate the full suite before committing. These scalable frameworks seamlessly integrate with existing systems, empowering efficient IT support and enhanced delivery.

Read more about HelpDesk

HelpDesk solutions offer a robust platform designed to bridge the gap between users and support teams, seamlessly managing inquiries while enhancing the overall customer experience. They provide an intuitive framework that streamlines the handling of support requests, ensuring that each interaction is addressed promptly and efficiently. By incorporating these software solutions, prospective users can expect a meaningful improvement in their service operations, underlining the critical role that HelpDesk systems play in today’s fast-paced support environment.

Key Features of HelpDesk
  • Customizable Reporting Tools for Analytics
  • Real-Time Dashboards Displaying Key Metrics
  • Effortless Multi-Channel Ticket Creation Process
  • User-Friendly Ticket Response Streamlined Interface
  • Customizable Efficient Workflow Management Processes
  • Automated Responses Improve Customer Communication
  • Integrated Live Chat Customer Support
  • Extensive API Integration for Scalability
Price of HelpDesk

HelpDesk pricing addresses various business needs. The Team Plan charges $29 per agent per month (annual billing) or $34 when billed monthly, offering essential email management with 24/7 chat support. The Business Plan costs $50 per agent monthly (annual billing) or $59 monthly, designed for multi-brand operations and integrated admin features. For organizations needing extensive customization and premium support, the Enterprise Plan requires contacting HelpDesk for tailored pricing details. A 14-day free trial for the Business Plan is available with no credit card required. Choose your plan. Explore flexible options.

Read more about Spiceworks Cloud Help Desk

Spiceworks Cloud Help Desk emerges as a cloud-based support solution aimed at streamlining technical assistance, designed for organizations seeking efficiency without compromising on accessibility. This platform promises a centralized environment that aspires to unite help desk management with flexible, user-friendly support processes. Its approach is to offer prospective customers a cohesive system, built to handle support queries in a manner that emphasizes both ease of use and scalable functionality. Ultimately, Spiceworks Cloud Help Desk positions itself as a modern answer for teams yearning to harmonize their support operations while adapting to evolving business demands.

Key Features of Spiceworks Cloud Help Desk
  • Ticket Creation User Experience Interface
  • Workflow Automation and Ticket Routing
  • Ticket Response and Team Collaboration
  • Customizable Interactive Customer Self-Service Portal
  • Email to Ticket Conversion Process
  • Automated Ticket Prioritization and Notifications
  • Integrated Knowledge Base for Resolutions
  • Advanced Reporting and SLA Management
Price of Spiceworks Cloud Help Desk

Spiceworks Cloud Help Desk offers two distinct pricing options, both completely free. The Spiceworks Hosts It plan provides a hassle-free, cloud-hosted experience with no installation or hardware necessary, making it ideal for businesses seeking simplicity. Meanwhile, the YOU HOST IT option allows organizations to install, manage, and back up the solution on their own servers, offering more control for IT teams. There is no time-limited trial period since all features are available indefinitely without cost, ensuring transparency and flexibility for companies evaluating help desk solutions. Cost-free plans benefit every organization.

Read more about SolarWinds Web Help Desk

SolarWinds Web Help Desk overview serves as a potential solution within the service desk software arena, aimed at organizations looking to streamline their help desk operations. Though detailed specifics are not available from the provided source, the product is presented as one that could support routine ticket handling and IT service requests. Its design suggests an effort to simplify everyday service interactions while enhancing operational efficiency. Overall, the framework appears intended to offer a solid foundation for businesses evaluating software that meets contemporary service desk requirements.

Key Features of SolarWinds Web Help Desk
  • Automated Incident Management Ticket Creation
  • Rule-Based Automated Ticket Request Routing
  • Intelligent Automated Ticket Prioritization Assignment
  • Instant Ticket Notifications Across Channels
  • Comprehensive Centralized Knowledge Base Repository
  • Customizable Visual Dashboards for Insights
  • Robust SLA Management and Monitoring
  • Seamless Mobile Access and Support
Price of SolarWinds Web Help Desk

SolarWinds Web Help Desk presents a single pricing option crafted for mid-market organizations. This mid-market plan, recommended for mid-sized businesses seeking cost-effective service desk management, is notably 21% less expensive than the average Service Desk product. Although exact pricing details remain undisclosed, its affordability stands out, enabling companies to invest wisely in support operations. A 14-day free trial further encourages evaluation before commitment, ensuring that potential users experience its robust features firsthand. For tailored information or custom packages, contacting SolarWinds directly is advised. Additional inquiries can be directed to SolarWinds.

Read more about ManageEngine ServiceDesk Plus MSP

ManageEngine ServiceDesk Plus MSP is presented as a comprehensive service desk solution designed specifically for managed service providers. The brief overview suggests that the tool focuses on streamlining support operations and optimizing service delivery, positioning itself as a practical option in the competitive realm of service desk software. While the source does not elaborate on additional specifics, prospective customers can infer that the solution aims to address the evolving needs of organizations looking for an integrated approach to IT support management.

Key Features of ManageEngine ServiceDesk Plus MSP
  • Multi-Tenant Architecture for centralized management
  • Account Management with tailored automations
  • Automated Billing and Contracts Processing
  • Incident Management with automated escalation
  • Comprehensive Reporting insights and analytics
  • Integration Capabilities for seamless connectivity
  • Field Service Management with mapping
  • User Satisfaction Surveys drive improvements
Price of ManageEngine ServiceDesk Plus MSP

ManageEngine ServiceDesk Plus MSP pricing is structured across three main tiers tailored for managed service providers. The Standard plan begins at $13 per technician per month, offering essential service desk features and scalable pricing based on technician and node counts. The Professional plan, starting at $27 per technician monthly, adds IT asset management capabilities with similarly scaled costs. For a unified PSA-ITSM platform, the Enterprise plan starts at $67 per technician per month. A 30-day free trial permits two trial instances, enabling businesses to evaluate the solution. Flexibility meets scalability.

Read more about Gorgias

Gorgias is a powerful help desk solution tailored for ecommerce businesses aiming to streamline their customer service processes by centralizing all communications in one platform. It integrates effortlessly with leading ecommerce platforms such as Shopify and BigCommerce, enabling support teams to efficiently manage and route inquiries across multiple channels. With advanced automation capabilities, Gorgias can handle nearly half of customer interactions without human involvement, using AI-driven workflows that maintain brand consistency while providing instant responses. Additionally, its personalized approach, combined with a usage-based pricing model, helps companies enhance customer satisfaction, reduce returns, and optimize costs during slower periods.

Key Features of Gorgias
  • Ticket and Case Management System
  • Intuitive Ticket Creation User Experience
  • Efficient Ticket Response Interface Functionality
  • Robust Workflow Automation and Escalation
  • Seamless Integrations with E-commerce Platforms
  • Omnichannel Communication Centralized Support Interface
  • AI-Powered Customer Support Assistance Features
  • Customizable Views, Macros, Contact Database
Price of Gorgias

Gorgias pricing plans adapt to diverse support needs. The Starter option provides 50 tickets per month for $10, with additional tickets charged individually. Small businesses can upgrade to the Basic plan at $50 monthly (with yearly billing benefits) for 300 tickets. Expanding operations may opt for the Pro plan’s 2,000 tickets at $300 monthly, or the Advanced plan at $750 monthly offering 5,000 tickets and more comprehensive support. For larger organizations, Enterprise pricing is available upon request. A free trial is offered so prospective users can thoroughly evaluate the platform.

Read more about Vivantio

Vivantio is positioned as an IT service management tool within the category highlighted on platforms such as G2, suggesting its relevance for organizations in need of ITSM solutions. Although the provided source material does not offer a detailed overview, its categorization hints at a design that aims to streamline IT service operations. The mention of Vivantio in this context implies that it may serve as a practical option for businesses looking to enhance their IT service management capabilities. Prospective customers are encouraged to consider Vivantio as part of their exploration of ITSM tools, keeping in mind that further specifics would be necessary to fully assess its suitability.

Key Features of Vivantio
  • Ticket and Case Management
  • Service Level Management
  • Automated Ticket Routing
  • Knowledge Base Management
  • Dashboards and Reporting
  • Self-Service Portal
  • Asset Management/CMDB
  • Integration Capabilities
Price of Vivantio

Vivantio presents a clear pricing structure that adapts to various company sizes. The service management platform begins at $59 per agent license monthly, with plans scaling by license count. For larger teams, differences between named and concurrent license options offer tailored investment, starting with 500 system users down to minimal packages for 5 users. Despite higher costs for smaller groups, each plan delivers complete access to customizable ticket types, asset management, reports, and integrations. Transparent pricing combined with flexible license models makes Vivantio a competitive service management solution for businesses.

Help Desk Software Statistics

A help desk software can help various institutions streamline and organize the provision of support services. For instance, universities and other educational institutions can use these tools to ensure students get support from professors and administrators and manage documents as needed. These platforms typically facilitate issue tracking, ticket management, and inquiries, all within a centralized platform. This enhances efficiency, ensuring timely responses and improving overall user satisfaction.

As such, around 423,681 organizations worldwide are using the product (Datanyze, 2023). SMBs and large enterprises use these tools to facilitate internal and external collaboration, communicate more effectively, and promptly provide customer services. Moreover, these platforms can be integrated with other business software like small business accounting solutions, enhancing visibility for agile and strategic decision-making.

If you are looking to adopt a help desk software for your organization, this guide can help. Our team has provided you with a list of the best help desk software tools so you can assess the future viability of using such systems for your organization. We have also included key statistics and current technological innovations and practice trends.

As mentioned, the global help desk software industry has around 75 software providers whose products are used by around 423,681 companies. (Datanyze, 2023). Like other products in other software categories, help desk tools are not all the same. Some offer a general platform, flexible enough to be used in different industries. Others are quite specialized, positioning themselves as the best help desk software for small business or the best help desk software for schools. There are others that are more specialized, such as remote help desk software platforms. So, help desk =tools exist for virtually any operation and industry.

Help desk software helps organizations cut costs and improve customer satisfaction, which can, in turn, lead to repeat purchases and brand loyalty. According to Future Market Insights (2023), manually handling a single ticket may cost around $22. With automation, around 22% can come with virtually zero cost. In some industries, customer satisfaction can lead to almost a $1 billion increase in revenue.

The US accounted for 30% of the global help desk software market in 2021 and is home to most help desk providers (Future Market Insights, 2023). It is estimated that the US, from 2022 to 2032, will have an absolute dollar opportunity of $687.8 million. In terms of market share, the US is followed by Europe, with a 25% market share in 2021. Asia follows closely behind, with a market share of 23.2% in the same year. The growth in Europe and Asia is fueled by their growing IT sectors and the increasing government demand.

Help Desk Software Industry Projections

The global market for help desk software solutions has been growing at a CAGR of 10.7% from 2015 to 2021 (Future Market Insights, 2023). In 2021, the market size reached $9.9 billion; the following year, it grew by around $1 billion more. Experts project that, at a CAGR of 9.4% from 2022 to 2023, the help desk software market will reach $26.8 billion in 2032.

Key Players in the Help Desk Software Industry

Firstly, it is good to note that help desk software solutions have some features that overlap with CRM and service desk software for IT. As such, many companies, schools, and government agencies use technically different kinds of software to handle their help desk needs. For pure help desk software solutions, a report had Zoho Desk as the top technology with regard to market share at 30.45%, with 148,281 organizational users (Datanyze, 2023). This is followed by Gorgias, a help desk software for ecommerce, with a market share of 27.44% and used by 133,624 companies. Zendesk Help Desk is a far number three with a 14.62% market share.

Help Desk Software Trends

Help desk software solutions have come a long way from its first modern deployment in 1988. Throughout its evolution, it has always been tethered to best practices, providing support to make issue resolution efficient and extending capabilities. Today, the scheme remains the same. With new emerging technologies and shifting market conventions, help desk software solutions are bound to cater to current and anticipated demands and influence how help desk processes are performed. Below are the most impactful trends.

  • Artificial Intelligence (AI) and Automation: AI is increasingly being incorporated into help desk software to automate routine tasks and offer swift responses to common inquiries. This encompasses the utilization of chatbots, machine learning algorithms for categorizing tickets, and predictive analytics for resolving issues.
  • Self-Service Portals: A prevalent shift involves empowering users to independently resolve their problems via self-service portals. These portals grant access to knowledge bases, FAQs, and community forums, enabling users to discover solutions without contacting the help desk.
  • Omnichannel Support: Help desk software is evolving to offer support across various channels such as email, phone, social media, and live chat. This fosters a seamless customer experience, irrespective of the chosen communication channel.
  • Mobile Support: Given the surging prevalence of mobile devices, help desk software is being designed with a mobile-first approach. This encompasses the development of mobile apps for both users and support agents, facilitating support accessibility anytime and anywhere.
  • Data Analytics and Reporting: Help desk software today harnesses data analytics to furnish insights into support operations. This involves monitoring key performance indicators (KPIs), identifying patterns in support requests, and gauging customer satisfaction levels. They are built to integrate with other software solutions, such as business intelligence software and even automated scheduling software, to help agents and managers keep track of the state of their operations.  They can even be integrated with bookkeeper software solutions to make relevant financial details needed for resolving account queries available.

The Rise of Artificial Intelligence and Chatbots

One overarching trend in all software categories today is the incorporation of artificial intelligence (AI) and chatbots. Help desk software solutions have long leveraged the power of AI for automating ticket reporting, performance analysis, workflow automation, and analytics (Longbottom, 2020). Today, however, more and more software providers are beginning to incorporate more advanced AI for natural language processing (NLP). This enables the software to understand and respond to natural language queries and requests. The technology also improves the user experience by allowing customers to communicate more naturally rather than using specific keywords. And this is predominantly incorporated in chatbots for accurate, personalized, instant support 24/7.

In the coming years, this technology will be more ubiquitous, even in internal search functions and no-code to low-code self-service analytics and reporting. Recent developments include (Mordor Intelligence, 2023):

  • April 2023. Zendesk partnered with the American AI research lab OpenAI to offer AI-enhanced solutions to simplify ticket generation for customer experience and service teams. They collaborate to enhance Zendesk’s proprietary foundation models by integrating them with OpenAI’s capabilities.
  • January 2023. Kore.ai announced RetailAssist, a conversational sales assistant solution for the retail sector, at the National Federation of Retailers (NRF) exhibition in 2023, held in New York City. RetailAssist aids retail and ecommerce businesses modernize and expand operations through self-service automation, customization, omnichannel fulfillment, and round-the-clock pre-/post-sales support.

How can supply chain management software enhance collaboration across teams and stakeholders?

Effective collaboration is essential in the complex environment of supply chain management, where various teams and stakeholders—from suppliers to distributors—must work seamlessly to ensure smooth operations. Supply chain management software can significantly improve collaboration across these groups by providing real-time data and integrated communication tools. Here’s how this technology fosters teamwork and stakeholder engagement:

  • Centralized Communication Channels: Supply chain software often includes in-app messaging or collaboration tools that enable instant communication among internal teams, suppliers, and partners. This minimizes miscommunication and speeds up decision-making across locations and time zones.
  • Shared Real-Time Data and Dashboards: By providing a shared view of data on inventory levels, demand forecasts, and shipment statuses, the software ensures that all stakeholders have access to accurate information, facilitating informed and synchronized actions.
  • Automated Alerts and Notifications: The software sends alerts for critical updates—such as low inventory levels or delayed shipments—to all relevant parties, ensuring everyone is aware of changes in real time and can respond promptly.
  • Role-Based Access for Enhanced Security and Efficiency: Supply chain software can grant role-specific access to different stakeholders, allowing suppliers, distributors, and internal teams to view and interact only with relevant data. This enhances security and ensures that each stakeholder has quick access to the data they need.
  • Document Sharing and Version Control: Many platforms include secure document sharing and version control features, allowing stakeholders to access, update, and track essential files, such as contracts and shipment details, without confusion over outdated versions.
  • Integrated Feedback Mechanisms: Some software solutions allow stakeholders to leave comments or feedback directly in the system, which improves responsiveness to issues and supports continuous improvement across the supply chain.

The Importance of Employee Productivity and Monitoring in Help Desk Operations

Efficient help desk operations frequently depend on the productivity of your support team, making workforce management a crucial factor in service success. Employee monitoring provides valuable insights into how resources are allocated and identifies potential inefficiencies within the help desk environment. For example, tracking performance metrics can help pinpoint bottlenecks in ticket resolution or uncover opportunities for improved automation.

A dependable monitoring system not only boosts productivity but also supports employee engagement and accountability. Data gathered through such systems can inform targeted training initiatives or workflow optimizations, ensuring that team members can focus on high-value tasks while still maintaining quality support standards. Organizations looking to enhance team efficiency may benefit from exploring our comprehensive employee monitoring software list. These tools can seamlessly integrate into help desk environments to monitor and improve employee performance without compromising privacy or morale.

By fostering a culture of accountability and transparency, effective monitoring strategies can help businesses ensure they are delivering timely, reliable assistance while also optimizing their workforce's potential. Integrating these practices can result in enhanced customer satisfaction and measurable cost savings.

How to Choose a Help Desk Software

Selecting the right help desk software is crucial for your organization’s efficiency and customer satisfaction. First, assess your specific needs, considering factors like the size of your support team and the complexity of your support processes. Look for software that offers robust integration capabilities to seamlessly connect with your other business applications. For instance, you should be able to connect it with sales and accounting. As such, your chosen software should be able to connect to the best invoicing software and accounting tools that you have.

Consider user-friendliness; a user-friendly interface ensures your team can adapt quickly and provide efficient support. Evaluate the software’s automation features, such as ticket routing and chatbots, to streamline routine tasks and improve response times.

Scalability is essential; choose a solution that can grow with your business. Don’t forget to examine reporting and analytics tools, as they provide insights for optimizing your support operations. Lastly, consider customer feedback and reviews to gauge user satisfaction and the software’s track record in delivering exceptional customer service. We hope this article has been helpful and that you can find a help desk software solution that fits your needs best.

Key Insights

  • Wide Adoption: Help desk software is used by around 423,681 organizations globally, illustrating its widespread adoption across various industries to streamline support services and improve customer satisfaction.
  • Cost and Efficiency: Help desk software significantly reduces costs associated with handling support tickets. Manual handling of a single ticket can cost around $22, while automation can reduce this cost by 22%.
  • Market Growth: The global help desk software market is expected to grow from $9.9 billion in 2021 to $26.8 billion by 2032, driven by a CAGR of 9.4%. This growth is fueled by increasing demand for efficient customer support solutions and advancements in AI and automation.
  • Top Providers: Leading help desk software providers include Zoho Desk, Gorgias, and Zendesk, with Zoho Desk holding the largest market share at 30.45%.
  • Emerging Trends: Key trends include the integration of AI and automation, the rise of self-service portals, omnichannel support, mobile-first design, and advanced data analytics and reporting.
  • Technological Advancements: AI and chatbots are becoming integral to help desk software, enabling natural language processing, predictive analytics, and 24/7 support.

Is Your Help Desk Software Secure and Compliant?

Ensuring robust security and regulatory compliance is essential when selecting a help desk solution. Evaluate features such as data encryption, multi-factor authentication, and regular security audits to protect sensitive information. Confirm that the vendor adheres to relevant standards like GDPR, HIPAA, or other industry-specific requirements. Additionally, assess the software’s incident response strategy, data backup processes, and recovery procedures to minimize downtime and safeguard customer data. Integration with educational and compliance training systems, such as a cloud based LMS, can further enhance organizational resilience and employee awareness regarding best security practices.

FAQ

What is help desk software?

Help desk software is a tool used by organizations to manage and resolve customer inquiries and issues efficiently. It centralizes support tickets, automates routine tasks, and often includes features like AI chatbots, knowledge bases, and multi-channel support.

How does help desk software benefit educational institutions?

Help desk software benefits educational institutions by streamlining support services for students, faculty, and staff. It facilitates issue tracking, ticket management, and document handling, ensuring timely responses and improved overall satisfaction.

What are the key trends in help desk software?

Key trends include the use of AI and automation to handle routine tasks, the rise of self-service portals for user independence, omnichannel support for seamless customer experiences, mobile-first design for accessibility, and advanced data analytics for performance insights.

Which are the top help desk software providers?

Top providers include Zoho Desk, Gorgias, Zendesk, Jira Service Desk, Salesforce Service Cloud, and HubSpot Service Hub. These platforms are known for their comprehensive feature sets, user-friendly interfaces, and robust automation capabilities.

How does AI enhance help desk software?

AI enhances help desk software by automating routine tasks, providing instant responses through chatbots, categorizing tickets, offering predictive analytics for issue resolution, and enabling natural language processing for better user interactions.

What is the projected market growth for help desk software?

The help desk software market is projected to grow from $9.9 billion in 2021 to $26.8 billion by 2032, driven by a compound annual growth rate (CAGR) of 9.4%.

How can help desk software reduce costs?

Help desk software reduces costs by automating ticket handling, which decreases the time and resources needed for manual processing. Automation can reduce the cost of handling a ticket by 22%, and self-service options further minimize the need for direct support.

What features should I look for in help desk software?

Key features to look for include multi-channel support, AI and automation capabilities, a user-friendly interface, robust reporting and analytics, knowledge base creation, and integration with other business tools.

Is help desk software suitable for small businesses?

Yes, help desk software is suitable for small businesses. Many providers offer scalable solutions that grow with your business needs and include affordable plans with essential features for smaller teams.

Can help desk software integrate with other business tools?

Yes, help desk software often integrates with other business tools such as CRM systems, accounting software, email marketing platforms, and project management tools. This integration enhances visibility and streamlines workflows across various departments.

References:

  • Datanyze. (2023). Help desk software market share. Retrieved September 26, 2023, from Datanyze.
  • Future Market Insights. (2023). Help desk software market. FMI.
  • Longbottom, C. (2020, December 12). How AI in the help desk transforms IT support. TechTarget.
  • Mordor Intelligence. (2023). Chatbot market size & share analysis Growth trends & forecasts (2023 2028). Mordor Intelligence.
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