20 Best Fire Department Software for 2025

Imed Bouchrika, Phd

by Imed Bouchrika, Phd

Co-Founder and Chief Data Scientist

Share



List of Fire Department Software

1

NetSuite ERP Accounting

5 / 5

Read more about NetSuite ERP Accounting

NetSuite ERP Accounting delivers a unified platform that consolidates financial, sales, and HR data into a single system, simplifying management and enhancing accuracy by reducing the reliance on multiple disparate applications. Its automation capabilities streamline routine accounting tasks such as processing invoices and managing accounts payable and receivable, which helps minimize errors and frees up staff to concentrate on more strategic work. With real-time dashboards and customizable reports, users gain immediate access to vital financial metrics, enabling quicker and more informed decision-making. Additionally, the cloud-based design offers scalability, allowing businesses to effortlessly expand their usage and features without heavy IT investment as they grow.

Key Features of NetSuite ERP Accounting
  • General Ledger Management
  • Accounts Receivable Automation
  • Automated Bank Feeds and Reconciliation
  • Multi-Currency and Global Consolidation
  • Revenue Recognition
  • Advanced Financial Reporting
  • Automated Financial Close
  • Real-Time Data and Analytics
Price of NetSuite ERP Accounting

NetSuite ERP Accounting pricing starts with a base platform fee of about $999 per month. Costs increase with user licenses, which vary depending on access levels. Additional modules add to the overall price, tailored to specific business needs. Implementation fees range widely—from $10,000 to over $100,000—depending on complexity. Customizations are charged hourly between $150 and $300. Training and support usually involve a one-time fee from $2,000 to $15,000. Pricing is highly customizable and typically billed annually, with possible discounts for larger enterprises or multi-year agreements.

2

4.55 / 5

Read more about Tipalti

Tipalti appears as an accounts payable automation solution that promises streamlined payment processes, even though the provided source does not furnish detailed specifics. The limited information hints at its role in simplifying complex financial workflows for businesses managing numerous vendor payments. Prospective customers evaluating accounts payable automation software might infer that Tipalti focuses on enhancing efficiency and reducing administrative complexities. However, with the absence of more granular data from the source, only a broad impression of its intended benefits can be gleaned at this time.

Key Features of Tipalti
  • Powerful End-to-End Accounts Payable Automation
  • Smart Automated Invoice Management System
  • Efficient Automated Approval Workflows Process
  • Accurate Payment Reconciliation Integration Process
  • Real-Time Analytics and Reporting Suite
  • Seamless ERP Integration for Efficiency
  • Robust Global Payments Capability Platform
  • Proactive Fraud Detection and Prevention
Price of Tipalti

Tipalti’s pricing starts at $99.00 per month for the Basic Plan, designed for smaller businesses with one user and incorporating a platform fee plus scalable transaction costs. The plan includes key AP automation features like global payouts, invoice management, and tax compliance. For organizations with higher transaction volumes or advanced needs, custom pricing options are available upon request. Prospective customers should contact Tipalti directly for detailed, personalized quotes and explore additional features, ensuring the software aligns with diverse accounts payable requirements as the business grows. Comprehensive cost transparency benefits clients.

3

4.55 / 5

Read more about Connecteam

Connecteam is positioned as a comprehensive solution within the realm of workforce management software, designed to address common challenges in managing modern teams. Its overview hints at a platform that integrates multiple operational functions into one cohesive system, aiming to simplify the complexities of scheduling, communication, and task coordination. The description, though broad in its scope, suggests that Connecteam has been crafted to support organizations in optimizing their workflows without overwhelming them with unnecessary details. For those in search of a flexible and robust tool to streamline team management, Connecteam appears as a promising candidate worth exploring.

Key Features of Connecteam
  • Reporting
  • Dashboard
  • Task Management
  • Mobile Checklists
  • Team Scheduling
  • Time Clock
  • Geofencing
  • One-Click Payroll
Price of Connecteam

Connecteam offers tiered pricing for diverse workforce needs. The Small Business plan is free for up to 10 users, providing essential tools. The Basic plan costs $29 per month for up to 30 users with additional users at $0.50 each. At $49 per month, the Advanced plan adds geofencing and customization, with extra users at $1.50 each. The Expert plan, at $99 monthly (extra users for $3.00 each), delivers advanced automation and multi-location management. The Enterprise plan is custom-priced by inquiry. A 14-day free trial allows customers to explore features.

4

Gaviti

4.5 / 5

Read more about Gaviti

Gaviti is an AI-driven platform designed to streamline accounts receivable processes by automating essential tasks such as invoice handling, payment reminders, and customer follow-ups, significantly easing the manual burden on finance teams. Its ability to reduce late payments by up to 50% and shorten Days Sales Outstanding (DSO) helps businesses accelerate cash flow and enhance financial stability. The software stands out for its adaptability, offering customizable workflows, personalized communication options, and tailored dashboards that fit seamlessly into existing business systems like SAP, QuickBooks, and NetSuite. Additionally, Gaviti provides in-depth visibility into team performance through its A/R Team Screen, empowering finance leaders with actionable insights to improve operational efficiency.

Key Features of Gaviti
  • AI-Powered Collections Platform
  • Intelligent Automation
  • Real-Time Analytics
  • DSO Reduction Capabilities
  • Multi-ERP Integration
  • Self-Service Payer Portal
  • Dispute Management System
  • Automated Payment Matching
Price of Gaviti

Gaviti’s pricing starts at $200 per month and is based on the products selected and the number of unique customers invoiced each month, with no per-user fees. There are no detailed or named pricing plans publicly available. For businesses seeking tailored pricing that fits specific needs, contacting Gaviti directly is recommended to receive a customized quote. This approach allows companies to align costs with their invoicing volume and required features, ensuring flexibility and scalability in payment management solutions.

5

Acumatica

4.5 / 5

Read more about Acumatica

Acumatica stands out as a modern ERP solution designed for organizations seeking flexibility and scalability through its cloud-native architecture, which provides secure access to data and workflows from any internet-enabled device without requiring VPNs or extra hardware. Its pricing model, based on computing resources rather than per-user fees, allows companies to scale effortlessly by adding unlimited users without increasing costs. The platform integrates essential business functions such as finance, inventory, sales, and CRM into a single system, promoting collaboration and reducing information silos across departments. Enhanced by industry-specific features, automation capabilities, and strong cybersecurity measures like multi-factor authentication and encryption, Acumatica supports tailored workflows and real-time analytics to meet diverse business demands.

Key Features of Acumatica
  • Modern User Interface with enhanced personalization
  • AI-First Approach with anomaly detection and predictive analytics
  • Project-Related Billing Automation
  • Cloud-Native Deployment with optional on-premises
  • Unlimited User Licensing via resource-based pricing
  • Integrated Customer Relationship Management (CRM)
  • Real-Time Dashboards & Reporting
  • Advanced Security & Compliance including multi-factor authentication
Price of Acumatica

Acumatica’s pricing is customized based on factors like industry edition, user count, transaction volume, and selected features rather than fixed per-user fees. The General Business Edition starts at $6,000 per year, including five user licenses and 1,000 monthly transactions. Mid-sized companies often spend $25,000 or more annually as usage scales. Implementation fees can range from $30,000 to over $100,000 depending on complexity. Licensing options include SaaS subscription, private cloud subscription, and private cloud perpetual, each offering different flexibility and payment structures.

6
Read more about ADP Workforce Now

ADP Workforce Now emerges in this discussion as a potential contender in the realm of HCM software, hinting at a unified platform designed to streamline various workforce-related functions. The provided source hints—albeit without extensive details—at a solution that aims to bring together essential human capital management tools under one roof, catering to the diverse needs of organizations. While specifics are sparse in the source material, the overview suggests that ADP Workforce Now is positioned to offer an integrated approach that supports HR and payroll functions alongside other key operational areas. This high-level glimpse into the product invites prospective users to consider its promise of consolidating core processes and enhancing overall workforce management.

Key Features of ADP Workforce Now
  • Automated Payroll and Tax Processing
  • Comprehensive Core Human Resource Management
  • Intuitive Employee Self-Service Portal Access
  • Accurate Timekeeping and Attendance Tracking
  • Efficient Employee Benefits Administration System
  • Seamless Talent Acquisition and Onboarding
  • Data-Driven Analytics and Reporting Suite
  • Robust Regulatory Compliance Management Tools
Price of ADP Workforce Now

ADP Workforce Now features a flexible pricing structure that adapts precisely to the needs of varied organizations, especially those with 50 to over 1,000 employees. The Select plan offers real-time payroll processing, HR compliance reporting, and an AI-powered ADP Assist, though it excludes benefits administration. Meanwhile, the Plus plan includes benefits administration for a more comprehensive offering while retaining core functions. The Premium plan extends functionality further with additional workforce scheduling and management. As prices remain undisclosed and tailored to company-specific requirements, contacting ADP directly is advised. Please inquire further.

7

4.2 / 5

Read more about Zoho Books

Zoho Books is presented as a solution geared toward streamlining various financial management tasks for businesses, with its design intent centered on simplifying day-to-day accounting processes. Its framework appears to be constructed in a way that addresses key needs such as handling transactions and ensuring organized record-keeping, potentially easing the burden of traditional bookkeeping methods. Overall, the product is positioned as a resource that may offer valuable support to prospective customers seeking a robust and user-friendly accounting software solution.

Key Features of Zoho Books
  • General Ledger & Audit Trail
  • Accounts Receivable & Invoice Customization
  • Accounts Payable & Payment Processing
  • Bank Reconciliation with Automated Matching
  • Multi-Currency Invoicing with Recurring Options
  • Comprehensive Financial Reporting & Analytics
  • Automated Tax Management Compliance Module
  • Seamless Online Payment Integration Capability
Price of Zoho Books

Zoho Books pricing is structured to cater to varying business needs. The FREE plan targets smaller firms with less than 50K USD turnover, offering essential client and invoice management with a single user plus one accountant. The STANDARD plan, costing $15 per organization monthly (billed annually), adds enhanced functionalities and supports three users. Upgrade further with the PROFESSIONAL plan at $40 monthly, which introduces multi-currency transactions and vendor credits for up to five users. Finally, the PREMIUM plan at $60 monthly delivers advanced inventory features along with purchase and sales order capabilities, supporting up to 10 users.

Read more about Refrens Accounting

Refrens Accounting is positioned as an intuitive software solution designed to simplify the financial operations of businesses focused on billing and invoicing. Its interface aims to streamline complex accounting workflows while reducing the effort required to manage routine financial tasks. By emphasizing ease of use and automated processes, the system seeks to offer prospective customers a dependable and efficient approach to billing management. Overall, Refrens Accounting appears to address the needs of businesses looking for a robust billing software solution that balances functionality with simplicity.

Key Features of Refrens Accounting
  • Customizable invoice templates for branding
  • Automated recurring invoicing for efficiency
  • Integrated secure payment processing system
  • Automated payment reminders reduce delays
  • Multi-currency transaction support always included
  • Comprehensive financial reporting and analytics
  • Direct client communication via platform
  • Free plan with essential features
Price of Refrens Accounting

Refrens Accounting offers three distinct pricing plans honed to satisfy diverse business needs. The free Basic plan provides essential invoicing, client management, and expense tracking with solid support and cloud security. The Books Essential plan, priced at $90, builds on these features by adding invoice customization, recurring billing, and enhanced reporting capabilities. Meanwhile, the Books Pro plan at $225 further augments features by integrating advanced financial reporting, custom user roles, and expanded team management. A free trial lets users explore premium features without financial commitment. Simplified plans suit varied business.

9

Wave Invoicing

4.6 / 5

Read more about Wave Invoicing

Wave Invoicing presents itself as a dynamic tool engineered to simplify the billing process, blending efficiency with user-friendly design in a competitive software landscape. Its flexible approach to managing invoicing tasks enables businesses to handle transactions and billing activities without unnecessary complications. The platform’s straightforward yet adaptive features are crafted to meet the diverse demands of modern enterprises, ensuring clarity and operational ease. For prospective customers seeking a billing software solution, Wave Invoicing offers an inviting outlook that underscores both simplicity and functional depth.

Key Features of Wave Invoicing
  • Unlimited Customizable Invoices
  • Recurring Billing
  • Automated Payment Reminders
  • Online Payment Acceptance
  • Instant Notifications
  • Integrated Accounting Tools
  • Mobile App Access
  • Secure Payment Processing
Price of Wave Invoicing

Wave Invoicing offers pricing plans tailored for diverse business needs. The Starter plan is free and empowers users to create limitless invoices, estimates, and bookkeeping records while accepting online payments with transaction fees. In contrast, the Pro plan costs $16 monthly or $170 annually, extending all free plan features while automating bank transactions, capturing unlimited receipts digitally, and providing email support. A discounted rate applies for the first ten online transactions each month under the Pro plan. Both plans feature transaction fees for online payments, ensuring flexible, feature-rich billing solutions.

10

Kashoo

4.45 / 5

Read more about Kashoo

Kashoo provides a streamlined, cloud-based accounting solution that caters specifically to small businesses and freelancers through an interface designed for effortless use. Its intuitive design enables users with limited accounting experience to quickly generate and customize invoices, including features like logo insertion and credit card payment support. Real-time, visually engaging dashboards offer a comprehensive snapshot of income, expenses, and cash flow, empowering owners to make well-informed financial decisions. Additionally, the platform’s ability to accommodate unlimited users without extra cost fosters seamless collaboration between business owners and their accountants.

Key Features of Kashoo
  • Highly Robust Double-Entry Accounting System
  • Customizable Automated Invoicing and Billing
  • Comprehensive, Accurate Expense Tracking Module
  • Efficient Bank Reconciliation and Matching
  • Insightful Financial Reporting and Analytics
  • Seamless Global Multi-Currency Transaction Support
  • Mobile App for On-the-Go Management
  • Integrated Payment Processing and Settlements
Price of Kashoo

Kashoo features a simple pricing structure catering especially to small businesses. Their free Truly Small Invoices plan provides basic invoicing with unlimited invoices, customizable templates, and credit card capabilities. The Truly Small Accounting plan enhances this with expense tracking, bank reconciliation, and essential reporting tools at $216 per year. For a more robust solution, the Kashoo Accounting plan, priced at $324 annually, builds on previous plans with multi-user access, advanced reporting, and payroll options. Additionally, a 14-day risk-free trial permits exploration prior to committing. This clear pricing aids quick decisions.

11

QuickBooks

4.7 / 5

Read more about QuickBooks

QuickBooks delivers an intuitively designed interface, enabling even those with limited accounting expertise to quickly get up to speed and manage their financial activities. By automating routine accounting tasks such as invoicing, expense tracking, and payroll processing, it not only minimizes the likelihood of human error but also liberates valuable time for more strategic pursuits. The software's diverse reporting capabilities—ranging from profit and loss statements to balance sheets and cash flow analyses—equip users with essential insights for informed decision-making and long-term planning. Moreover, seamless integration with various third-party tools, along with its cloud-based accessibility, makes QuickBooks an adaptable and cost-effective solution tailored to businesses of different sizes.

Key Features of QuickBooks
  • Professional Invoicing for Quick Payments
  • Comprehensive Expense Tracking and Management
  • Real-time Bank Feeds and Reconciliation
  • Automated Tax Management and Calculation
  • Customizable Financial Reporting and Analysis
  • Efficient Payroll Processing and Compliance
  • Seamless Payment Processing online integration
  • Mobile Access for On-the-Go Management
Price of QuickBooks

QuickBooks Online offers versatile pricing plans designed to meet diverse business needs, each with a 30-day free trial. Simple Start begins at $35 per month – discounted to $17.50 initially – ideal for basic accounting. Essentials, at $65 per month (or $32.50 for the first months), adds multi-user support and advanced billing. Plus raises the bar with inventory tracking and project profitability for $99 monthly (initially $49.50). Advanced, at $235 per month (discounted to $117.50), offers detailed analytics and extensive support for growing companies. Prices adapt with usage and features.

12

Procore

4.4 / 5

Read more about Procore

Procore delivers a centralized platform that encourages real-time communication and seamless collaboration, ensuring that every project stakeholder—from general contractors to subcontractors—remains informed and engaged with the latest updates. Its all-inclusive suite of tools covers every facet of project management, ranging from budgeting and scheduling to quality assurance, safety oversight, and document control, thereby eliminating the necessity for multiple disparate software systems. The platform’s ability to integrate effortlessly with over 500 third-party applications further enhances its adaptability, allowing companies to maintain their established workflows while tapping into Procore’s robust features. Moreover, its intuitive design promotes rapid adoption among team members, while ongoing refinements fueled by user feedback ensure that its functionality continues to evolve in step with the demands of the construction industry.

Key Features of Procore
  • Project Management
  • Bid Management
  • Estimating
  • Document Management
  • Quality and Safety Management
  • Financial Management
  • Mobile Access
  • Integrations
Price of Procore

Procore’s pricing model is uniquely tailored through custom quotes, determined primarily by Annual Construction Volume and project complexity. Prices vary based on required products, ensuring flexibility with unlimited user access, extensive data storage, and round-the-clock support. Additionally, implementation services facilitate seamless onboarding and training. Although the structure accommodates multiple business needs with no hidden fees, clear pricing details will depend on individual project specifications. Prospective customers should contact Procore directly via their website for comprehensive pricing information and to secure a quote tailored precisely to their software requirements. Please inquire.

13

Ellucian

4.5 / 5

Read more about Ellucian

Ellucian is a specialized software platform tailored for higher education institutions, offering a robust range of modules that manage everything from student information to finance and human resources. Its flexible deployment options—including SaaS, private cloud, and on-premise—allow institutions to select the setup that aligns best with their operational needs. By adopting Ellucian’s SaaS model, schools can reduce IT overhead by eliminating maintenance and updates, enabling staff to concentrate on innovation. Furthermore, features like streamlined course planning and integrated self-service portals enhance both the student experience and administrative efficiency across campuses.

Key Features of Ellucian
  • Student Information System (SIS)
  • Cloud-Based Solutions
  • Automated Upgrades
  • High Availability
  • Integrated Financial Aid Management
  • Data Analytics and Reporting
  • Mobile Compatibility
  • User-Friendly Interface
Price of Ellucian

Ellucian pricing includes modular options allowing institutions to tailor software solutions. Their standalone plans—CRM Recruit, Advise, and Advance—are priced at $28,450, $39,000, and $32,925 per annum, respectively, targeting institutions with up to 2000 FTE. User licenses add further complexity with Lite, Standard, and Premium options costing $25, $160, and $240 per annum. Implementation fees incur separately while VAT and extra expenses apply. Module and user choices accommodate varied needs, ensuring expenses align with institutional requirements. Pricing remains adaptable overall.

14

ClearBooks

4.35 / 5

Read more about ClearBooks

ClearBooks emerges as an agile accounting solution, melding a customizable, easy-to-navigate interface with a suite of features specifically crafted to simplify financial management for small businesses. Its intuitive dashboard adapts to varied user expertise levels, granting effortless access to frequently used tools while reducing the time spent on cumbersome manual entries. Moreover, the system’s robust expense tracking—enabling categorization of costs, attachment of digital receipts, and automation—augments accurate recordkeeping and effortlessly identifies potential savings. Complementing these features are customizable invoicing and real-time collaborative functionalities, bolstered by a cloud-based architecture that secures data access and integrity at any time and from anywhere.

Key Features of ClearBooks
  • Professional Invoicing with Brand Customization
  • Automated Recurring Invoices for Customers
  • Efficient Expense Tracking and Uploads
  • Seamless Bank Reconciliation of Transactions
  • Comprehensive Financial Reporting and Analysis
  • Mobile App for On-The-Go Management
  • Seamless Integrations with Business Applications
  • Robust Data Security and Backups
Price of ClearBooks

ClearBooks offers three pricing plans for small businesses. The Small plan is £13.50 per month, with an introductory offer of £6.75 for the first three months. It includes HMRC recognition, core accounting features, invoicing, receipt tracking, and basic reporting. The Medium plan costs £29 per month (£14.50 initially) and builds on the Small plan with VAT reporting and CIS support. The Large plan, at £36 per month (£18 for three months), further adds project accounting, multi-currency, and fixed assets management. A 30-day free trial is available for discerning prospective customers.

Fire Fighting Statistics

In 1953, the first National Fire Protection Association (NFPA) committee stated that the lack of accurate and comprehensive statistics on fire casualties had impeded efforts to minimize the number of injuries and deaths from fire.

The statement remains a compelling reminder of why good record keeping is crucial to several government agencies dealing with local and national emergency situations. In many jurisdictions, fire departments have to deal with legislative obligations to fulfill using fire reporting software. These could cover legislated prerequisites, insurance, as well as workers’ compensation.

It is for this reason that we have thoughtfully curated this list of the best fire software to help you lessen the administrative challenges that are putting an extra burden on you and your team. Intuitive filters, such as brief product descriptions, key features, and prices, are also provided so that you can make the best purchasing decision for your department.

The Role of Collaboration Tools in Fire Department Efficiency

Efficient communication and collaboration are critical in the operations of a fire department, especially during time-sensitive emergencies. Collaborative tools bridge gaps between team members, ensure better inter-agency coordination, and streamline workflows. For instance, scheduling software with collaborative features can accommodate dynamic team rosters, minimize scheduling conflicts, and provide real-time updates about team availability.

Moreover, collaboration tools reduce reliance on manual planning by enabling digital task routing and centralized communication. These benefits parallel innovations seen in other industries; for example, adopting robust project management software for construction has transformed how projects are coordinated, ensuring that deadlines are met while optimizing resource allocation. Similarly, fire departments can integrate cloud-based solutions that unify their data, track inventory usage, and monitor operational readiness seamlessly.

By optimizing the use of these tools, fire departments can reduce operational inefficiencies and prioritize their primary mission—protecting lives and property—while ensuring that all team members are coordinated and informed.

Firefighters do not just fight fires—they also conduct search-and-rescue operations and respond to medical-related emergencies. In most cases, they are tasked to extensively train other staff for such activities, hold community service projects that entail fire safety and prevention initiatives, adapt a fire protection software, and prepare themselves for any extreme weather conditions or natural disasters that may occur. Simply put, firefighters always operate at the highest levels of preparedness to keep communities safe.

Check out the latest fire station software statistics below.

Key Findings

  1. In 2019, it was estimated that there are 1,080,000 career and volunteer firefighters across the United States. 727,800 (67%) of them were volunteer firefighters and 358,000 (33%) were career firefighters. (NFPA, 2021).
  2. In 2019, there were 29,537 fire departments across the U.S. 18% of these were mostly career departments and looked after 69% of American households. (NFPA, 2021).
  3. 17% of fire departments provided advanced life support, 46% provided basic life support, and 38% provided no emergency medical services. (NFPA, 2021).
  4. 50% of firefighters are between the age of 30 and 49. (NFPA, 2021).

Fire Statistics and Standards

  1. 93% of all fire-related deaths occur once the fire has advanced beyond the early phases. (NFIRS).
  2. 95% of all direct property damage happen once the fire has advanced beyond the early phases. (NFIRS).

Other Fire Facts

  1. A fire happens in an establishment at the rate of 1 every 63 seconds, and a home fire happens every 87 seconds. (NFPA, 2018).
  2. Fires happen in vehicles at the rate of 1 every 2 minutes 54 seconds, and there is a fire in other properties every 52 seconds. (NFPA, 2018).
  3. $11.1 billion in property damage were incurred from establishment fires, which includes $8 billion in property loss in house fires. (NFPA, 2018).

Why a Fire Department Software Is Important

Unlike national agencies that run efficiently on the back of leading government software solutions, fire departments are normally run by volunteers who lack the budget and expertise to use records management and fire department reporting software solutions. Many of these departments use various software subscriptions just to get along. Others get by, relying on paper-based systems. Here are the reasons why your sign-in sheet, file cabinet, and photo-copied inventory list days should be over.

Easy access to patient histories

With a fire RMS software, you can easily see if you have previously interacted with a patient in real-time. Your team is also equipped with all the crucial information to make smarter decisions. As well, you can import data straight out of a paramedic’s device right into a hospital’s records system using a fire department management software. Like with top-tier CMMS programs, the best fire department software should let you save time and prevent any errors that might take place (ERP Advisors Group, n.d.).

Mobile access

Firefighters typically spend three to four hours making reports at the end of their shifts. If they have a fire department software, they could do it while they are on their way to the station or anywhere and anytime.

Streamlined incident tracking

On average, old systems would require a firefighter to fill out an incident report for 15 to 30 minutes. For more complicated reports, they would have to allot 45 minutes to 1 hour of their time. In newer systems, these time report times can be reduced to five to seven minutes with a good fire station reporting software.

Accurate incident tracking

When you are writing down notes on paper, there is a big tendency to lose some of the vital details. Fire dispatch software can accurately take note of what really happened with the help of time tracking, time stamping, and more.

Fast scheduling/rescheduling

A volunteer fire department software allows you to immediately call someone to replace an absent firefighter, rearrange the roster whenever necessary, and more. You can also quickly track which firefighters are on vacation and/or sick leave.

How to choose the right fire department Software?

Selecting the most suitable fire department software for your team requires evaluating specific needs and software capabilities. Here are some key considerations:

  • Department Size and Scope of Needs
    • Assess whether the software supports the size of your department, from small volunteer teams to large municipal fire services.
    • Ensure it offers relevant features, such as incident tracking, reporting, and scheduling, to meet your operational demands.
  • Mobile Compatibility
    • Choose a solution that offers mobile access, allowing firefighters to report incidents, access data, and update logs on the go.
    • Mobile functionality is essential for teams operating in the field and can improve response times and data accuracy.
  • Customization and Integration Options
    • Look for software that allows customization to fit your department’s unique workflows and protocols.
    • Integration with existing systems (e.g., EMS, CAD) is crucial for seamless data exchange and improved efficiency across different platforms.
  • User-Friendly Interface
    • Opt for an intuitive and easy-to-navigate interface that reduces training time and helps firefighters quickly adopt the system.
    • A clear, user-friendly design is especially important for volunteer departments with varying levels of tech familiarity.
  • Data Security and Compliance
    • Ensure the software complies with local, state, and federal data security regulations, including secure access controls.
    • Data encryption and role-based permissions help protect sensitive information and maintain regulatory compliance.
  • Customer Support and Training
    • Look for software providers that offer strong customer support and ongoing training, whether through tutorials, live support, or on-demand resources.
    • Reliable support ensures you can address any technical issues promptly and keep the software running smoothly.
  • Budget and Pricing Options
    • Compare pricing models to find a solution that offers the best value without compromising essential features.
    • Some vendors provide free or discounted versions for smaller departments, while others may offer flexible payment plans.

List of 20 Best Fire Department Software

1. Acadis: Manages Operational Tasks and Deals With the Challenges in Public Safety and Homeland Defense Agencies

Acadis helps in managing operational tasks and deals with the challenges in public safety and homeland defense agencies by providing resources, equipment, training, and more. As a fire department records management system, it increases the preciseness and effectiveness of critical incident responses by merging all information about personnel and resources. What its users like about it is that its customer service regularly checks up on them and informs them about additional training and any updates.

Key Features

  • Scheduling
  • Learner portal
  • Built-in LMS
  • Blended learning
  • Certification and licensing

Price

Starts at $30,000 per user

2. ESO Fire RMS: Expedites the Finishing of Reports and Correcting Errors

The innovative validation settings of ESO Fire RMS expedite the time to finish reports and quickly correct errors. Fire departments that already have the ESO EHR and fire department records management software also do not need to finish two reports for the same call. This solution hosts the NEMSIS electronic data in Microsoft Azure, meaning you do never have to worry about maintaining hardware anymore.

Key Features

  • Incident response checklists
  • Pictometry imagery
  • Scheduling
  • Customization
  • Training
  • Online support
  • API

Price

Contact ESO Fire RMS to know their pricing plans.

3. Fireworks RMS: A Complete Fire Department and EMS Solution

With an intuitive workflow that enables the management of all your fire department needs, Fireworks RMS is a complete fire training software and EMS solution. It binds together the two main functions of a fire service: suppression and prevention. Integral data information, like emergency contact locations, Knox box locations, and more can be accessed with a mobile device.

Key Features

  • Scheduling
  • In-vehicle navigation
  • Custom map views
  • Training
  • Can be used on Android, iPhone, and iPad

Price

  • Free trial
  • Free version
  • Starts at $2.99 per month

4. Rescue Hub: Consolidate All Your Paper Files Into a Single, Private Training Hub

Rescue Hub is an EMS and fire department fleet maintenance software that allows users to consolidate all of their paper roster, training files, and other necessary sheets into a single, private training hub. This hub can then be easily accessed with a mobile device or tablet. It also boasts training task assignments, online training creation, a training session scheduler, and a progress tracker.

Features

  • Scheduling
  • Attendance tracking
  • Attendance management
  • Communication management
  • Compliance management
  • Employee certification
  • Event calendar
  • Event scheduling
  • File management
  • Instructor management
  • Reminders
  • Training support

Price

  • Free trial
  • Starts at $1,995 per year

5. FirePrograms: View Critical Information of Every Location While Working in the Field

FirePrograms lets users view critical information on every location, which includes pre-incident plans, emergency contacts, on-site hazardous materials, and more-all while you are working in the field. Users can access this emergent fire software or finish incident reports by simply logging into their incident browsers. It is also ideal for monitoring all turnout gear inspection, cleaning, and maintenance.

Features

  • Search
  • Event calendar
  • Scheduling
  • Activity management
  • Inspection management
  • Facility pre-planning data
  • History tracking
  • Equipment tracking
  • Training
  • Online support

Price

Contact FirePrograms for more pricing information.

6. Aladtec: Helping Users Swiftly Generate Reports

In Aladtec, users can swiftly generate reports, like scheduled time and payroll and custom form reports. Reports can also be exported to meet certain reporting requirements. Furthermore, it has a well-experienced staff that offer free unlimited training and support via chat, email, or phone.

Key Features

  • Availability indicator
  • Scheduling
  • Event calendar
  • Shift management
  • EMS service roles time clock
  • Electronic signature
  • Equipment tracking
  • Fleet management
  • Incident response checklists
  • Refusal statements
  • Dispatching
  • Incident mapping
  • Certification management
  • Court management
  • Court management integration
  • Training
  • 24/7 live support

Price

  • Free trial
  • Contact Aladtec to learn more about their subscription plans.

7. Watchtower: Protects More Than 30 Million Beach Visits Each Year

Watchtower offers a dynamic dashboard for operational management solutions in the marine safety sector. It is an all-in-one tool that protects more than 30 million beach visits each year. Compared to traditional CAD platforms, it is way simpler, easier to use, and more cost-efficient.

Features

  • Activity tracking
  • Customizable templates
  • Customizable forms
  • Forms management
  • Document storage
  • Document management
  • Incident response checklists
  • Incident reporting
  • Incident management
  • Audit management
  • Customizable reports
  • Data visualization
  • Data import/export
  • Alerts/notifications
  • Access control/permissions

Price

  • Free trial
  • Starts at $1,500 per year

8. FireHouse Manager: Helping Fire Departments Seamlessly Transition to Electronic File Recording

FireHouse Manager is a web-hosted software that tracks PPE, apparatus, inventory, inspections, and maintenance. It is user-friendly, affordable, and can meet the requirements of governing agencies. For the most part, this tool has been helping fire departments seamlessly transition from traditional paper files to electronic file recording.

Key Features

  • Equipment tracking
  • Search feature
  • Training
  • API

Price

  • Free trial
  • Starts at $799 per year

9. PhaRmLogs: Exclusively Built for Fire Departments and EMS

PhaRmLogs is an affordable fire department software exclusively built for fire departments and EMS. Its service ticket system is fully integrated with the checkout forms, a station supply ordering module, and vehicle and equipment logs. All of its forms were designed with speed and simplicity in mind.

Key Features

  • Customizable modules
  • Availability indicator
  • Daily unit loading analysis
  • Alert system (SMS text and emails)
  • Equipment tracking
  • Drug tracking
  • EMS checks
  • Apparatus and equipment checkouts and testing
  • Service ticket system
  • Supply management
  • API
  • 24/7 customer support

Price

  • Priced per unit/apparatus
  • Starts at $329 per year

10. Emergency Reporting: Makes Putting in and Extracting Data Simpler and Better

Emergency Reporting makes putting in and extracting data simpler and better. Its fire department and EMS software merge NFIRS and NEMSIS 3 into one incident report. With its robust data management modules, you can also keep your staff safer and defend your budget proposals.

Key Features

  • Activity tracking
  • Electronic signature
  • Status tracking
  • Shift management
  • Attendance management
  • Billable items tracking
  • Patient database
  • Document management
  • Training management
  • Supply management
  • Facility management
  • Equipment tracking
  • Fleet management
  • Inspection management
  • Geographic maps
  • Access controls/permissions
  • Reporting and statistics
  • NEMSIS compliance

Price

  • Free trial
  • Free version
  • Starts at $850 per month

11. D4H: Available Independently or as an Interrelated Suite

D4H‘s products are available independently or as an interrelated suite. When interrelated together, data will smoothly flow from your department to the field and vice versa. Your D4H account can be accessed on a mobile device or computer without having to worry about hosting servers. At the same time, your service is being monitored on D4H’s cloud infrastructure to guarantee that it is always 100% available.

Key Features

  • Search
  • Custom map views
  • Event calendar
  • Facility pre-planning data
  • In-vehicle navigation
  • Incident report checklists
  • Pictometry imagery
  • Scheduling
  • Dispatch management
  • Equipment tracking
  • Inventory control
  • Maintenance scheduling
  • Warranty tracking
  • Training support
  • Can be used across devices
  • 24/7 live support

Price

  • Free trial
  • Personnel and training, from $1,000 per year
  • Equipment management, from $1,000 per year
  • Incident management, from $3,300 per year
  • Incident reporting, from $750 per year

12. Dossier Fleet Maintenance Software: Trusted by Over 4,000 Public, Private, and For-Hire Fleets

Dossier Fleet Maintenance Software is trusted by over 4,000 public, private, and for-hire fleets. This software lowers rates and downtime by automating your fleet’s records, PM scheduling, fuel costs, and more. It caters to practically all verticals, which include food and beverage, utility/telecom, school/bus/transit, trucking, waste/recycling, and government.

Key Features

  • Equipment tracking
  • In-vehicle navigation
  • Distribution
  • EAM
  • Fleet management
  • Freight
  • Government
  • Logistics
  • Maintenance management
  • Public transportation
  • Public works
  • Recycling
  • Transportation management
  • Trucking
  • Waste management

Price

  • Free trial
  • Starts at $1,500 per user (one-time)

13. StationSmarts: Helping Fire Departments Manage All of Their Operations From One Database

StationSmarts is a web-hosted solution designed to help fire departments manage all of their operations from one database. It provides fire department features, such as custom map views, equipment tracking, scheduling, and more. It also offers training via in-person sessions, documentation, and online. It can be used as a SaaS, Windows, Mac, iPhone, or iPad software.

Key Features

  • Search
  • Scheduling
  • Custom map views
  • Equipment tracking
  • Facility pre-planning data
  • Incident response checklists
  • Email management
  • Document storage
  • Facility management
  • Equipment tracking
  • Equipment maintenance
  • Inspection management
  • Records management
  • Geographic maps
  • Alerts/escalation
  • Training management
  • Compliance management
  • Reporting and statistics
  • 24/7 live support

Price

Contact StationSmarts to request pricing information.

14. Rave: Created for First Responders, Emergency Managers, 911, Local Agencies, and Federal and State Agencies

Rave is created for first responders, emergency managers, 911, local agencies, and federal and state agencies. It is also trusted by most businesses, schools and universities, hospitals. It connects users to other organizations and other critical point persons to speed up responses during crisis situations, emergencies, and planned/unplanned events.

Key Features

  • Activity/news feed
  • Status tracking
  • Collaboration tools
  • Task management
  • Contextual targeting
  • Device targeting
  • File sharing
  • Communication management
  • Survey/poll management
  • Contact management
  • Campaign segmentation
  • Scenario planning
  • Tactical view
  • Event-triggered actions
  • Geotargeting
  • Incident management
  • Disaster recovery
  • Policy management
  • Data import/export
  • Real-time chat
  • Alerts/notifications
  • Campus notifications
  • Email management
  • Video conferencing
  • Employee database
  • Access controls/permissions
  • Reporting/analytics

Price

Contact Rave for more pricing details.

15. Adashi FireResponse MDT: An Enterprise-Level Emergency Response Solution

Adashi FireResponse MDT is an enterprise-level emergency response solution. It works well with dispatch centers, records management features, and map data to provide first responders with the information they require, all in a single primary dashboard. It is also made for hassle-free access on a moving vehicle.

Key Features

  • Shared workspaces for teams or projects
  • Comment on anything and mention others
  • Can embed Spreadsheets or code capsules
  • Can organize standard procedures into collections and track their various versions
  • Insert interactive Chemical Reaction Schemes and Plasmid Maps
  • Fully equipped inventory management
  • Data encryption
  • Progress tracker
  • Manage protocols
  • Manage device bookings and track servicing and calibration dates
  • Universal Device Client
  • Timers and interactive elements
  • Easy import and conversion
  • Reference inventory, protocols, and devices used
  • Control permissions with custom roles
  • Browser-hosted solution
  • Open API

Price

  • Free for academia
  • On request for enterprise

16. Lexipol: Carries Out Completely Developed, State-Specific Laws

Lexipol carries out completely developed, state-specific laws researched and authored by public safety experts. Its guidelines are based on national standards and best practices and state and federal laws and regulations. More importantly, it keeps the policies of fire departments always updated.

Key Features

  • Search
  • Facility pre-planning data
  • Incident response checklists
  • Content management
  • Knowledge base management
  • Self-service portal
  • Dispatching
  • Field reporting
  • Incident mapping
  • Internal affairs administration
  • Investigation management
  • Approval process control
  • Attestation
  • Audit trails
  • Policy creation
  • Policy library
  • Policy metadata management
  • Policy training
  • Reporting/analytics
  • Version control
  • Workflow management

Price

Contact Lexipol to find out their various pricing packages.

17. PSTrax: A Fire Department and EMS Operations Checks and Logistics System

PSTrax is a fire department and EMS operations checks and logistics system. It documents and automates all checks, from vehicles to inventory, to attain risk mitigation, cost efficiency, and operational effectiveness objectives. It can be also customized to fit various department needs.

Key Features

  • Equipment tracking
  • Event calendar
  • Facility pre-planning data
  • Incident response checklists
  • Scheduling
  • Electronic signature
  • Fleet management
  • Shift management
  • Supply management
  • Training support

Price

  • Free trial
  • Contact PSTrax to learn more about its subscription plans.

18. New World Public Safety: Helping Fire Departments and Other Public Safety Agencies Work Efficiently

With its quick, easy access to essential information and workflow, New World Public Safety helps fire departments and other public safety agencies work efficiently. It also ensures that these agencies comply with state and federal laws. This solution has been helpful to most agencies, especially in attending to high-risk calls, including heavy storms and terrorist attacks.

Key Features

  • Dispatching
  • Case management
  • Evidence management
  • Incident mapping
  • Court management integration
  • Certification management
  • Training support

Price

Starts at $25 per user

19. Operative IQ: Goes Beyond Basic Warehouse Management

Operative IQ goes beyond basic warehouse management by overseeing inventory in the field. Its operations management system brings full visibility across a disseminated supply chain. In general, this fire dept software streamlines processes, manages expiration dates, eradicates stock issues, and generates purchase orders based on existing business requirements and supply utilization.

Key Features

  • Billable items tracking
  • Barcode recognition
  • Communication management
  • Equipment tracking
  • Controlled substance tracking
  • Fleet management
  • Fuel management
  • Vehicle damage tracking
  • Vehicle maintenance/repair
  • Supply management
  • Daily unit loading analysis
  • Daily report
  • Electronic signature
  • Can be used across devices
  • Compliance management
  • Data import/export
  • Training
  • Online support

Price

Pay per user

20. Rhodium Incident Management Suite: An Intuitive and Scalable Fire Department Software

Rhodium Incident Management Suite is an intuitive and scalable software for fire departments. It offers a full command and control solution to fire departments. It also allows for the fast consolidation of information, coordination of assets, and action on certain incidents.

Key Features

  • Customizable forms
  • Event scheduling
  • Facility management
  • Incident mapping
  • In-vehicle navigation
  • Geographic maps
  • Multi-location
  • Tactial view
  • Alerts/notifications
  • Real-time updates
  • Third-party integrations
  • Sensor data
  • Court management integration
  • Certification management
  • API

Price

Contact Rhodium Incident Management Suite for pricing inquiries.

Can Fire Department Software Seamlessly Integrate with Financial Management Systems?

Modern fire department software should enable secure and automated integration with financial management systems to streamline budgeting, invoicing, and employee compensation. Effective integration minimizes manual data entry, reduces errors, and promotes financial compliance. For instance, connecting with payroll billing software automates expense tracking and ensures that all financial operations are synchronized. Prioritize solutions that offer robust APIs or middleware support, ensuring compatibility with existing enterprise resource planning systems and facilitating real-time fiscal monitoring.

How Can Fire Department Software Optimize Financial Transparency and Security?

Modern fire department software not only streamlines operational processes but also reinforces financial accountability. By automating expenditure tracking and generating real-time financial reports, these systems provide administrators with the capability to monitor budgets and identify discrepancies promptly. Integration with secure solutions such as payroll billing software further automates cost reconciliation, minimizes manual errors, and ensures compliance with financial regulations. Enhanced security measures protect sensitive financial data while supporting efficient audit trails, enabling fire departments to make data-driven decisions for strategic financial planning.

Save More Lives With Today’s Best Fire Department Software

Fire departments that utilize high-quality and open source fire department software reap the benefits of minimal paperwork and greater efficiency. Its members are more productive and have more time for other important affairs, such as skills training and operational preparedness. Decisions are backed by data and department competence grows. Overall, the best fire department software solutions help fire departments manage risks, become more accountable, and boost workers’ adeptness. As various agencies and institutions find that going digital is the best that could happen to their operations, it’s high time that fire department get the lift they need to better serve their communities. Emergency responders like the police units see what the best law enforcement software can do to their daily work. There’s no reason that firefighters should not see the same.

Key Insights

  • Enhanced Operational Efficiency: Fire department software significantly improves the efficiency of fire departments by automating administrative tasks, reducing paperwork, and streamlining processes. This allows firefighters to focus more on critical tasks such as training and emergency responses.
  • Accurate and Comprehensive Reporting: These software solutions provide accurate and detailed reporting capabilities, which are essential for fulfilling legislative obligations, insurance requirements, and worker’s compensation claims. This helps in maintaining compliance and ensuring transparency in operations.
  • Real-time Data Access and Mobile Functionality: Fire department software offers real-time data access and mobile functionality, allowing firefighters to complete reports and access critical information on the go. This reduces the time spent on administrative tasks and improves the speed and accuracy of incident tracking and reporting.
  • Improved Incident Tracking and Scheduling: Modern fire department software reduces the time required to complete incident reports from 15-30 minutes to just 5-7 minutes. It also enables fast scheduling and rescheduling of personnel, ensuring that all shifts are adequately covered and that firefighters' availability is efficiently managed.
  • Enhanced Safety and Decision-Making: With features like accurate incident tracking, time stamping, and data import capabilities, fire department software ensures that crucial information is not lost and that better-informed decisions are made during emergencies. This enhances the overall safety and effectiveness of fire department operations.

FAQ

  1. Why is fire department software important for modern fire departments? Fire department software is crucial because it automates administrative tasks, reduces paperwork, and improves operational efficiency. It provides accurate and detailed reporting, helps maintain compliance with legislative requirements, and enhances the safety and decision-making capabilities of fire departments.
  2. What are the key features of fire department software? Key features of fire department software include scheduling, incident tracking, mobile access, equipment tracking, training management, real-time data access, reporting and statistics, and integration with other systems such as EMS and RMS.
  3. How does fire department software improve incident tracking? Fire department software improves incident tracking by reducing the time required to complete reports, providing accurate and detailed data with time stamps, and allowing real-time data access. This ensures that all critical information is captured and easily accessible for better decision-making and reporting.
  4. Can fire department software help with scheduling and rescheduling of personnel? Yes, fire department software includes features that allow for fast and efficient scheduling and rescheduling of personnel. It helps manage shifts, track availability, and ensure that all shifts are adequately covered, reducing the risk of understaffing.
  5. What are the benefits of mobile access in fire department software? Mobile access allows firefighters to complete reports and access critical information on the go, reducing the time spent on administrative tasks and improving the speed and accuracy of incident tracking and reporting. This ensures that firefighters can focus more on critical tasks and respond more effectively during emergencies.
  6. How does fire department software enhance safety and decision-making? Fire department software enhances safety and decision-making by providing accurate incident tracking, real-time data access, and detailed reporting capabilities. It ensures that all crucial information is captured and easily accessible, enabling better-informed decisions during emergencies and improving overall safety and effectiveness.
  7. What types of fire department software are available? There are various types of fire department software available, including fire RMS software, fire department fleet maintenance software, fire training software, and fire incident reporting software. These solutions cater to different aspects of fire department operations, from incident tracking and reporting to equipment management and training.
  8. Is there a difference between free and paid fire department software? Free fire department software typically offers basic features and limited functionality, while paid versions provide more advanced features, customization options, and comprehensive support. Paid software solutions are often more suitable for larger departments with more complex needs and higher operational demands.
  9. How do fire departments choose the best software for their needs? Fire departments should consider factors such as the size of their department, specific operational needs, budget, and the features offered by different software solutions. It is also important to read reviews, request demos, and consult with vendors to find the best software that meets their requirements.
  10. Can fire department software integrate with other systems? Yes, many fire department software solutions offer integration capabilities with other systems such as EMS, RMS, and dispatch systems. This ensures seamless data flow and improves the overall efficiency and effectiveness of fire department operations.

References:

Related

20 Best Fire Department Software for 2025 thumbnail
AUG 6, 2025

20 Best Fire Department Software for 2025

by Imed Bouchrika, Phd
```