Best Complaint Management Software for 2025

Imed Bouchrika, Phd

by Imed Bouchrika, Phd

Co-Founder and Chief Data Scientist

Share



List of Complaint Management Software

1

5 / 5

Read more about Zendesk

Zendesk offers a powerful, all-in-one solution for organizations aiming to enhance their customer support through an integrated omnichannel platform that consolidates interactions from email, chat, social media, and phone into a single interface. Its robust customization options allow businesses to modify ticket fields, automate their workflows, and build tailored dashboards, ensuring the software aligns perfectly with unique operational demands. Additionally, AI-driven automation boosts efficiency by managing routine tasks and prioritizing tickets, which helps increase both agent productivity and customer satisfaction. Designed for scalability and ease of use, Zendesk supports companies ranging from startups to large corporations while maintaining strong security and compliance standards suitable for diverse industries.

Key Features of Zendesk
  • Multi-channel Support Management
  • Customizable Workflows
  • Third-party Integrations
  • AI Agents with Essential and Advanced Plans
  • Knowledge Article Editor
  • AutoQA for Voice with Scoring
  • Workforce Management with Audit Logs
  • Customizable Ticket Forms
Price of Zendesk

Zendesk’s pricing is based on per-agent or per-user monthly fees, with annual subscriptions offering better rates. The Support Team plan starts at $19 per agent, providing basic ticketing and multi-channel support. The Support Professional tier, at $55 per agent, adds business hours setup, customer satisfaction surveys, and SLAs. For larger organizations, the Support Enterprise plan costs $115 per agent and includes advanced features. Zendesk Sell CRM begins at $19 per user with essential sales tools. Additional add-ons like Zendesk Copilot and Workforce Management are available at extra cost.

2

Freshdesk Omni

5 / 5

Read more about Freshdesk Omni

Freshdesk Omni delivers a powerful, AI-driven customer support experience by consolidating interactions from diverse channels such as email, phone, SMS, WhatsApp, Facebook, and Instagram into one seamless workspace. Its advanced generative AI tools, including Freddy Copilot and Freshbots, help reduce manual labor by suggesting responses, summarizing dialogues, and automating routine queries, allowing support agents to concentrate on more complex issues. The platform also enhances agent productivity through built-in performance tracking and AI-enabled quality management, which streamlines feedback and accelerates training processes. Moreover, its user-friendly interface and quick deployment make it easy for organizations to implement and scale without demanding extensive IT resources.

Key Features of Freshdesk Omni
  • AI-powered Chatbots
  • Omnichannel Support
  • Freddy AI Copilot
  • Unified Workspace
  • Intelligent Ticketing System
  • Shared Inbox
  • Automated Routing
  • Performance Metrics
Price of Freshdesk Omni

Freshdesk Omni’s pricing is based on a per-agent, annual billing model with three tiers. The Growth Plan costs $29 per agent monthly and includes omnichannel engagement, chatbots, and a unified inbox. The Pro Plan, priced at $69 per agent monthly, adds customized portals, custom objects, and advanced ticketing. At $109 per agent monthly, the Enterprise Plan offers everything in Pro plus audit logs, approval workflows, and enhanced security. Monthly billing is available but at higher rates. Free trials are offered without credit card requirements.

3

4.65 / 5

Read more about Hiver

Hiver revolutionizes email management by converting it into an effective customer support platform without the need for additional software. Its standout feature is the seamless collaboration it fosters, allowing teams to easily assign and delegate emails, effectively transforming ordinary inboxes into dynamic ticketing systems. Automation plays a crucial role in boosting productivity, with some businesses experiencing efficiency improvements of up to 250% by automating routine tasks such as ticket distribution. Additionally, Hiver offers comprehensive ticket tracking and strong SLA management, ensuring timely responses and enhancing overall service quality.

Key Features of Hiver
  • Omnichannel Shared Inbox consolidates multiple channels.
  • Live Chat with AI delivers real‑time engagement.
  • Customer Portal empowers self‑service.
  • Ticketing System streamlines issue resolution.
  • AI Copilot supports agent responses.
  • Automations optimize workflow efficiency.
  • Integrations connect 100+ applications.
  • Analytics and Reporting visualize performance.
Price of Hiver

Hiver’s pricing structure caters to varying business needs using flexible subscription plans. The Free plan offers essential email management features for users starting out. The Lite option ($19 per user monthly) grants extended shared inbox and multi-channel support, while the Growth plan ($29 per user monthly) builds on these features with advanced analytics and reporting. The Pro plan ($49 per user monthly) expands capabilities with AI tools and custom reports. For large-scale operations, the Elite plan is available upon inquiry, and a 7-day free trial of Elite features is offered.

4
Read more about Freshservice

Freshservice emerges as an IT service management solution designed to streamline and support essential IT operations. It positions itself as a tool that promises to simplify complex IT workflows while aiming to boost overall organizational efficiency. The platform’s approach appears to focus on delivering adaptable functionalities that can be aligned with the dynamic needs of modern IT environments. In essence, Freshservice offers prospective customers a broad-ranging solution tailored to address critical IT management challenges.

Key Features of Freshservice
  • Real-Time Integrated Incident Management Module
  • Flexible, Scalable SLA Management System
  • Dynamic Comprehensive Knowledge Management Repository
  • Centralized Unified Service Request Catalog
  • Intelligent AI-Powered Service Management Solution
  • Efficient Workflow Automation Engine Tool
  • Robust IT Asset Lifecycle Management
  • Seamless API and Integrations Framework
Price of Freshservice

Freshservice presents four pricing plans tailored to varied IT service management needs. The Starter plan at $19 per agent per month, billed annually, covers essential incident management, a knowledge base, and a self-service portal. The Growth plan at $49 enhances capabilities with asset management, employee onboarding, and customization. The Pro plan at $95 per agent monthly introduces project management, change and release controls, plus advanced analytics. The Enterprise plan at $119 delivers comprehensive solutions including effective compliance tools and dedicated support. A 14-day free trial enables complete evaluation before commitment.

5

4.55 / 5

Read more about Zoho Desk

Zoho Desk emerges as a tailored solution within the realm of help desk software, designed to streamline how customer support teams address and resolve issues. Its multifaceted interface and integrated approach offer a cohesive environment for businesses seeking efficiency and clarity in their support workflows. The platform's structure aims to seamlessly blend intuitive usability with the demands of modern customer engagement, ensuring that teams can focus on effective service delivery. Overall, Zoho Desk presents itself as a compelling option for organizations dedicated to elevating their help desk operations.

Key Features of Zoho Desk
  • Extensive Interface Customization & Personalization
  • User-Friendly Online Ticket Submission Experience
  • Omnichannel Customer Support Integration
  • Intelligent Automated Workflow Issue Routing
  • Robust Comprehensive Knowledge Base Repository
  • Interactive Self-Service Customer Portal
  • Instant Real-Time Notification Alerts System
  • Comprehensive SLA Monitoring, Management & Analysis Tools
Price of Zoho Desk

Zoho Desk’s pricing tiers cater to various business needs. The Free plan supports up to three agents, offering essential features. The $7 Express package extends functionality for small teams with social channels and workflows. At $14 per agent, the Standard plan introduces advanced ticket management and customizable dashboards. The Professional tier, priced at $23, enhances collaboration with multi-department ticketing and automatic time tracking. For larger organizations, the Enterprise plan at $40 per agent delivers AI, help centers, and advanced reporting. A generous free trial allows exploration of the software’s capabilities.

6

ConnectWise ScreenConnect

4.5 / 5

Read more about ConnectWise ScreenConnect

ConnectWise ScreenConnect is designed to streamline remote support for IT professionals by enabling instant connections that minimize downtime and eliminate delays during assistance sessions. Its unattended access feature is particularly valuable, allowing technicians to manage devices remotely outside regular hours without interrupting users. The platform includes powerful tools such as session recording, secure file transfers, and a "Backstage" mode that lets support staff access system management functions discreetly. Additionally, ScreenConnect integrates smoothly with other ConnectWise products and offers customizable branding, ensuring a cohesive and professional support experience.

Key Features of ConnectWise ScreenConnect
  • Backstage Mode
  • Unattended Access
  • Wake-on-LAN
  • Agent-free Connectivity
  • Multi-device Compatibility
  • AES-256 Encryption
  • Multi-Factor Authentication (MFA)
  • Drag and Drop File Transfer
Price of ConnectWise ScreenConnect

ConnectWise ScreenConnect offers three main remote support plans billed annually. The One Plan costs $324 and includes basic features like single license use, multi-monitor support, and file transfer. The Standard Plan, priced at $504, supports multiple technicians with added capabilities like session recording and remote command line. The Premium Plan, at $624, enhances the Standard Plan with advanced features for comprehensive support. For unattended access, pricing ranges from $30 to $1,250 monthly, scaling by the number of agents. A 14-day free trial is available for evaluation.

7

ConnectWise Automate

4.5 / 5

Read more about ConnectWise Automate

ConnectWise Automate is designed to streamline the workload of IT service providers and managed service providers by automating repetitive maintenance tasks, allowing technical teams to dedicate more time to complex projects. Its centralized dashboard offers comprehensive visibility and control over client systems, enabling proactive monitoring and management of endpoints and networks. The platform’s robust scripting and automation features support the creation of tailored workflows and quick issue remediation, ensuring consistent policy application across diverse environments. By reducing manual labor and boosting operational efficiency, ConnectWise Automate helps organizations scale their IT services while maintaining high levels of service quality.

Key Features of ConnectWise Automate
  • Asset Discovery
  • Endpoint Management
  • Patch Management
  • Remote Monitoring
  • IT Automation
  • AI Scripting Assistance
  • Intelligent Monitoring and Alerting
  • Workflow Automation
Price of ConnectWise Automate

ConnectWise Automate’s pricing depends primarily on the number of agents managed, with costs ranging from $1.00 to $6.00 per agent each month for the on-premise edition. Additionally, there is a one-time implementation fee of $700 for setup. This tiered pricing allows businesses to scale expenses according to their device count. A free trial is available, enabling potential users to evaluate the software before purchasing. For tailored pricing that fits specific requirements, contacting ConnectWise’s sales team is recommended to obtain customized quotes.

8
Read more about HubSpot Service Hub

HubSpot Service Hub emerges as a dynamic platform designed to streamline customer support operations, providing a suite of tools intended to enhance the overall help desk experience. It aims to integrate multifaceted service processes, facilitating smooth communication and efficient ticket management while offering flexibility in how businesses address customer inquiries. For prospective customers in search of effective help desk software, this solution presents a versatile framework geared toward optimizing service workflows and elevating support capabilities.

Key Features of HubSpot Service Hub
  • Ticket Creation User Experience
  • Ticket Response User Experience
  • Workflow Automation
  • Email to Case
  • Ticket Collaboration
  • Knowledge Base
  • Intelligent Routing
  • Live Chat
Price of HubSpot Service Hub

HubSpot Service Hub offers a free, starter, professional, and enterprise plan for help desk software needs. The free version offers essential ticketing, live chat, and collaboration options for immediate support. The starter plan, at $20 monthly per core seat, builds on these features with conversation routing and email sequences. At $100 per month per service seat, the professional tier integrates advanced automation, ticket pipelines, and custom reporting. Finally, the enterprise option of $150 monthly per service seat further extends capabilities using playbooks and skills-based routing to manage complex support workflows.

9
Read more about NICE inContact CXone

NICE inContact CXone stands out as a versatile cloud-based contact center platform that integrates multiple functionalities into one cohesive system. It streamlines customer interactions across various channels—such as voice, chat, email, and social media—ensuring that customers are connected with the most suitable agents quickly and efficiently. The platform supports flexible operations by enabling rapid agent deployment from any location, which is especially beneficial for remote or distributed teams. Additionally, CXone’s embedded AI and analytics tools help enhance customer experience while optimizing workforce performance and reducing costs associated with traditional contact center infrastructure.

Key Features of NICE inContact CXone
  • Omnichannel Routing
  • AI-Driven Sentiment Analysis
  • Workforce Management (WFM)
  • Real-Time Analytics and Reporting
  • Automation and Self-Service
  • Flexible Cloud Deployment
  • Customizable Agent Desktop
  • Pre-Built Integrations Marketplace
Price of NICE inContact CXone

NICE inContact CXone offers a range of Mpower pricing plans based on a per-agent, per-month model. The Digital Agent plan is priced at $71, focusing on digital channels. Voice Agent costs $94 and supports live and self-service voice interactions. The Omnichannel Agent, combining both digital and voice features, is $110. More comprehensive suites include the Essential Suite at $135, Core Suite at $169, Complete Suite at $209, and Ultimate Suite at $249, each adding advanced capabilities. A free trial is also available.

10
Read more about Splashtop Remote Support

Splashtop Remote Support is presented as a remote assistance solution built to streamline the way service desk teams address customer issues. The discussion hints at its potential to simplify problem resolution processes, connecting technicians with end users across various environments. It emphasizes a capacity for swift, secure remote interactions that can help organizations maintain efficient support operations. Overall, the solution appears designed to enhance service desk performance by enabling robust connectivity and ease of use in managing technical challenges.

Key Features of Splashtop Remote Support
  • Attended Access for real-time control
  • Unattended Access enables automated management
  • Multi-Monitor Support enhances productivity seamlessly
  • File Transfer secures data exchange
  • Session Recording preserves support history
  • Integrated Chat improves technician communication
  • ITSM Integration streamlines support workflows
  • Streamlined User and Device Management
Price of Splashtop Remote Support

Splashtop’s Remote Support pricing offers flexibility tailored to diverse business needs. The SOS Unlimited package starts at $34 monthly, billed annually, delivering unlimited access for various devices and computers. For slightly smaller scales, the SOS+10 package begins at $22 per month (annually) and permits unattended access to 10 Windows or Mac devices, with options to add further licenses. Enterprises requiring enhanced security and bespoke branding should contact Splashtop for Enterprise pricing. A free trial is available, enabling service desk teams to evaluate performance and functionality before subscribing. This ensures value.

11

4.75 / 5

Read more about Squaretalk

Squaretalk overview: Unfortunately, the source material does not furnish a detailed overview of Squaretalk, leaving a gap in our understanding of its core offerings. For prospective customers scoping out contact center software, this absence of explicit details means that the precise functionalities and potential advantages of Squaretalk remain to be fully articulated. In environments where each communication solution is critically evaluated for its capacity to streamline and enhance customer interactions, the current lack of descriptive content on Squaretalk invites further inquiry and clarification. As you consider your options in the competitive contact center landscape, obtaining a comprehensive picture of Squaretalk’s unique features will be essential.

Key Features of Squaretalk
  • Multi-Channel Communication & Messaging Support
  • Intelligent Session Routing for Calls
  • Real-Time Session Queuing During Peaks
  • Concurrent Calling and Auto Dialer
  • Inbound Screen Pop Customer Information
  • Comprehensive Reporting & Dashboard Analytics
  • Global SIP Trunking Virtual Numbers
  • Fully Work-From-Home Compatible Custom Integrations
Price of Squaretalk

Squaretalk’s pricing is structured around two distinct plans focused on meeting contact center demands. The Axiom Plan, starting at $15 per agent per month, leverages cloud PBX functionality with IVR, automated call distribution, intelligent call routing, and CRM integration. In contrast, the Matrix Plan begins at $30 per agent monthly and delivers smart predictive dialing, adaptive lead recycling, appointment call automation, and comprehensive campaign management. Both plans provide real-time dashboards, advanced reporting, and several intelligently designed call management features, enabling businesses to choose a solution aligned with their operational requirements.

12

4.7 / 5

Read more about VCC Live

VCC Live emerges as a promising solution for organizations seeking a fresh approach to managing customer interactions. Its design appears to cater to the dynamic needs of modern contact centers, offering a platform that supports streamlined communication processes. While specific feature details are not provided, the product is positioned to serve businesses aiming to enhance their contact center efficiency and responsiveness in an evolving digital landscape. The inherent versatility of VCC Live invites prospective users to explore how a unified software solution could elevate their operational capabilities.

Key Features of VCC Live
  • Omnichannel customer communication across channels
  • Intelligent automatic call distribution system
  • Real-time live performance monitoring dashboards
  • Advanced performance analytics for optimization
  • Seamless integration with leading CRM
  • Secure data protection and compliance
  • Dynamic session routing and queuing
  • User-friendly interface enhancing agent efficiency
Price of VCC Live

VCC Live offers three distinct pricing plans structured on a per-seat model, meaning costs vary by the number of users. The Essentials Plan supports effective outbound campaigns and basic communications with email support and voice recordings. The Advanced Plan enhances operations by adding intelligent IVR, expanded data handling, and a personal consultant. The Multichannel Plan further extends capabilities for seamless, cross-channel communications including automated SMS, dynamic templates, and professional support. Specific pricing details are available on request, ensuring tailored solutions to meet varied organizational needs. Please contact VCC Live now.

13
Read more about Cayzu Help Desk
Key Features of Cayzu Help Desk
  • Seamless Email Integration converting support emails to tickets
  • User-friendly Ticketing System organizing requests with automation efficiently
  • Quick Response using pre-written canned answers for speed
  • Robust Global Search finding tickets, FAQs, and contacts
  • Mobile Apps enabling support on-the-go for agents efficiently
Price of Cayzu Help Desk

Cayzu Help Desk offers a clear-cut pricing structure designed to cater to different business needs. The Plus Plan costs $17 per user each month, featuring robust tools like ticketing, advanced reporting, and integration options. For larger teams, the Freedom Plan provides unlimited agents for $299 monthly while retaining all Plus features. Meanwhile, the Pro Plan delivers essential functionalities for $12 per agent monthly. Every plan benefits from a 14-day free trial, offering prospective users full access to test and evaluate Cayzu’s extensive capabilities before commitment. Flexible pricing options explained.

14

FixMe.IT

4 / 5

Read more about FixMe.IT

FixMe.IT stands out as a cost-efficient remote support solution, praised for its straightforward pricing structure that avoids hidden fees or mandatory upgrades. Setting up a remote session is remarkably simple, requiring only three steps and no client-side software installation or network adjustments, which significantly streamlines technical support processes. The platform excels in unattended access, enabling support teams to connect to multiple devices—up to 200 per seat—without the necessity of end-user presence, while also supporting simultaneous management of several remote sessions to boost technician productivity. Enhanced security measures, including 256-bit AES encryption and optional two-factor authentication, complement features like multi-monitor support, drag-and-drop file transfers, and session recordings, making FixMe.IT a versatile tool adaptable to various business needs.

Key Features of FixMe.IT
  • Unattended Access
  • Multi-Session Handling
  • File Transfer
  • Session Recording
  • Auto Reboot & Reconnect
  • Secure Encrypted Connections
  • Session Activity Logging
  • Compliance Management (HIPAA & PCI)
Price of FixMe.IT

FixMe.IT charges $30 per seat monthly with billing every month, offering unlimited remote support sessions and advanced features such as unattended access and multi-session handling. Alternatively, the annual plan costs $32.50 per seat per month, billed yearly, including the same capabilities. New users can explore the service through a free trial without needing a credit card. This straightforward per-seat subscription model suits organizations seeking predictable, scalable pricing without complex tiers or hidden fees.

15

Zoho Assist

4.4 / 5

Read more about Zoho Assist

Zoho Assist is a cloud-based remote support and remote access software developed by Zoho Corporation. It allows IT support technicians and managed service providers (MSPs) to remotely troubleshoot devices, provide technical assistance, and manage systems without being physically present. Designed for both individual and enterprise use, Zoho Assist offers features such as unattended remote access, file transfer, screen sharing, voice and video chat, and multi-platform support across Windows, Mac, Linux, Android, and iOS.

Key Features of Zoho Assist
  • Complete Remote Access and Full Device Control
  • Effortless Unattended Device Access
  • Real-Time Interactive Screen Sharing
  • Secure and Seamless File Transfer
  • Multi-Platform Compatibility and Support
  • Instant On-Demand Technical Support
  • Comprehensive Session Recording Functionality
  • Robust Two-Factor Authentication Security
Price of Zoho Assist

Zoho Assist presents diverse pricing options starting with a free plan suited for basic personal use offering remote computer access at no cost. The Standard plan at $10 per month (annual billing) supports up to five technicians and includes unattended access and file transfer. The Professional plan, priced at $15 monthly, adds advanced reporting, multi-monitor support, and Zoho integration. For larger teams, the Business plan at $25 per month delivers unlimited technician support, role-based controls, APIs, and enhanced security. A free trial for paid plans allows exploration before final commitment.

16
Read more about ManageEngine ServiceDesk Plus

ManageEngine ServiceDesk Plus is presented as a solution within the service desk software space that aims to streamline support operations. The overview hints at its role in centralizing service requests, suggesting a design focused on enhancing efficiency in managing support-related workflows. Without delving into granular details, the article introduces the product as a contender in the competitive arena of service desk solutions—a tool that prospective users might explore further to address their unique service management challenges. This introduction sets the stage for evaluating whether ManageEngine ServiceDesk Plus aligns with an organization's needs for robust and consolidated support management.

Key Features of ManageEngine ServiceDesk Plus
  • Comprehensive Automated Incident Management System
  • Robust IT and Asset Management
  • Integrated Configuration Management Database (CMDB)
  • User-Friendly Intuitive Self-Service Portal Platform
  • Streamlined Agile Change Management Process
  • Powerful No-Code Automation Capabilities Integration
  • Dynamic Customizable Reporting And Dashboards
  • Responsive Cross-Platform Mobile Access Solution
Price of ManageEngine ServiceDesk Plus

ManageEngine ServiceDesk Plus offers three distinct pricing models. The Standard Edition provides a no-cost help desk module guaranteeing unlimited ticket and user management for both on-premises and cloud deployments. The Professional edition starts at $495 for an annual plan covering 2 technicians and 250 nodes, with a flexible 30-day trial expanding testing capabilities. The Enterprise edition begins at $1,195 for similar technician and node counts, adding ITIL, project management, and change management functionalities. Each plan is designed to scale with organizational needs while offering tried flexibility. Pricing plans deliver value.

17
Read more about Vision Helpdesk

Vision Helpdesk is presented as one option in the realm of help desk software that prospective customers might consider when evaluating solutions for managing support operations. Though the specific details remain limited, the product is implied to cater to businesses seeking a dependable platform for organizing and streamlining customer inquiries. Its conceptual framework suggests a focus on simplicity and effectiveness in addressing support needs across various channels. Overall, Vision Helpdesk appears as a candidate designed to help organizations enhance their customer service functions, making it a potential fit for companies looking to optimize their help desk systems.

Key Features of Vision Helpdesk
  • Mobile User Support for Accessibility
  • Fully Customizable Ticket and Workflow
  • Role, Access, and Security Management
  • Detailed Reporting and SLA Management
  • Real-Time Dashboards with Data Insights
  • Customer Self-Service Portal and Tracking
  • Automated Ticket Workflow and Escalations
  • Robust, Seamless Third-party Application Integration
Price of Vision Helpdesk

Vision Helpdesk offers varied plans to meet different business needs. Starter Help Desk provides ticketing, knowledgebase, and workflow management at $12 per staff monthly, or $8 on annual billing with a one-time $200 option. The Pro plan adds staff collaboration, task management, and ticket billing for $20 per staff. Satellite, at $24 per staff, features multi-company support. Pro Service Desk at $32 includes incident and asset management, while the Ent plan at $48 introduces change and release management. Live Chat software is available at $20 per staff monthly for businesses.

Read more about Salesforce Service Cloud

Salesforce Service Cloud positions itself as a dynamic help desk solution designed to enhance how companies manage customer support, offering an ecosystem that streamlines interactions and resolution processes. Its architecture emphasizes an integrated framework aimed at improving response efficiency while accommodating the varied needs of modern service teams. The platform is built to be scalable and adaptable, making it a compelling option for businesses seeking a comprehensive tool that consolidates support functions into one cohesive system. Prospective customers interested in help desk software will find that its design promises to simplify service management, helping to transform customer challenges into opportunities for lasting engagement.

Key Features of Salesforce Service Cloud
  • Salesforce Lightning Console Unified Interface
  • Intelligent Omni-Channel Case Routing System
  • Comprehensive Customer Case Management Solution
  • Robust Enterprise Knowledge Management Repository
  • Seamless Cloud Telephony Integration Capability
  • Real-Time Customer Live Agent Support
  • Efficient Global Self-Service Customer Portal
  • Custom Reports And Dashboards Analytics
Price of Salesforce Service Cloud

Salesforce Service Cloud offers five pricing plans. The Starter Suite costs $25 per user per month, providing essential case and task management. The Pro Suite, at $80 per user monthly, adds telephony integration and customizable dashboards. Enterprise Edition is $165 per user monthly and features trusted AI with advanced reporting. The Unlimited Edition, priced at $330 per user monthly, enhances chat support and includes Einstein Bots, while Einstein 1 Service Edition at $500 delivers digital channels and state-of-the-art AI assistance. All plans are billed annually with a free trial available.

Read more about Sprout Social

Sprout Social is positioned as a comprehensive platform for managing social media interactions across multiple networks, designed to assist organizations in streamlining their digital communications. It promises an integrated solution that centers on improved engagement and efficient content scheduling. The platform’s design caters to teams seeking to harness data-driven insights while managing daily social media operations with clear, intuitive tools. This blend of robust functionality and user-friendly design makes Sprout Social a noteworthy contender for businesses looking to enhance their overall social media presence.

Key Features of Sprout Social
  • Smart Inbox
  • Social Publishing
  • Content Calendar
  • ViralPost®
  • Social Analytics
  • Competitor Analysis
  • Social Listening Tool
  • Automated Link Tracking
Price of Sprout Social

Sprout Social offers diverse pricing plans for social media management, starting with the Standard plan at $199 per user monthly (annual billing), which includes essential features like scheduling and comprehensive reporting. The Professional plan, at $299 per user monthly, further expands capabilities with unlimited profiles and custom workflows. For advanced needs, the Advanced plan at $399 per user monthly delivers robust automation tools and analytical features. For enterprise-level requirements, custom pricing is offered via consultation. A 30-day free trial, without needing a credit card, lets users explore the platform risk-free.

Read more about Reputation

Reputation is a critical element in today’s digital landscape, shaping how businesses are perceived by their customers and competitors alike. Companies now have tools to monitor, assess, and respond to online feedback swiftly, ensuring that their public image remains positive and trustworthy. Such software solutions empower organizations to address concerns in real-time while amplifying positive narratives, creating a dynamic interplay of proactive management and reactive strategy. Ultimately, leveraging reputation management software helps businesses foster robust stakeholder relationships and secure a competitive edge in an increasingly transparent marketplace.

Key Features of Reputation
  • Consumer Intelligence reputation management feature
  • Customer Feedback reputation management feature
  • Sentiment Analysis reputation management feature
  • Dashboard reputation management interface feature
  • Media Monitoring reputation management feature
  • Social Media Management reputation feature
  • Real-Time Alerts reputation management feature
  • Analytics core reputation management feature
Price of Reputation

Reputation’s pricing details remain undisclosed and are tailored to each client’s requirements. The vendor appears to offer custom pricing or quote-based options rather than standardized rates, suggesting that costs may vary depending on specific usage and organizational needs. Details regarding free trials are not provided, underscoring the need for direct vendor engagement. Prospective users are encouraged to contact Reputation’s sales team to receive accurate, up-to-date pricing information and guidance in designing a solution that best fits their online reputation management objectives. Reach out for tailored quotes and comprehensive package details.

Read more about Front

Front is presented as a collaborative platform designed to streamline customer support while bringing team communications into a single, unified workspace. Its design emphasizes a simplified approach to handling inquiries, aiming to balance ease-of-use with the demands of continuous, responsive engagement. The platform’s structure appears to be focused on enhancing internal coordination, making it a potential asset for teams that require a reliable channel for help desk operations. In essence, Front offers a promising, unified solution that could cater to organizations seeking to optimize their customer service frameworks.

Key Features of Front
  • Unified Multi-Channel Communication Inbox
  • Accurate Real-Time Email Tracking
  • Task Assignments and Collaborative Ticket Management
  • Secure, Private Internal Team Discussion
  • Flexible, Automated, Highly Customizable Workflows
  • Reliable and Efficient SLA Management System
  • Shared Team Communication Inbox
  • Quick, Ready Canned Response Templates
Price of Front

Front offers a versatile tiered pricing model with plans designed to scale. The Starter Plan is $19 per user monthly, ideal for small teams needing basic message control. Moving up, the Growth Plan at $59 per user monthly delivers a unified customer experience with automation. Enterprise buyers may opt for the Scale Plan at $99 per user monthly, offering enhanced security and management. For extensive support and custom integrations, the Premier Plan at $229 per user monthly suits larger teams. A 14-day free trial of Growth eagerly invites further exploration.

Read more about ServiceNow Customer Service Management

ServiceNow Customer Service Management presents a comprehensive solution designed to streamline support operations and enhance the overall customer service experience across various channels. Its innovative approach seeks to integrate multiple facets of help desk functionality into one flexible platform, offering organizations the ability to resolve inquiries more efficiently. By emphasizing automation and intuitive workflows, the solution aims to empower teams with robust tools that are adaptable to the unique challenges of modern customer support. Ultimately, it provides a unified framework intended to help prospective users manage support processes with greater clarity and consistency.

Key Features of ServiceNow Customer Service Management
  • Enhanced Customizable Ticket Creation Experience
  • Responsive Ticket Response User Interface
  • Intelligent Workflow Automation Process Management
  • Comprehensive Real-Time SLA Management Monitoring
  • Intuitive Self-Service Customer Portal Access
  • Seamless Automated Email-to-Case Ticket Conversion
  • Robust Integrated Omnichannel Communication Support
  • Dynamic Knowledge Management Resource Hub
Price of ServiceNow Customer Service Management

ServiceNow Customer Service Management pricing is not publicly disclosed, making estimates somewhat challenging. The Mid-Market plan is approximately 31% more expensive than the average Help Desk solution, while the Enterprise plan carries a roughly 30% premium over typical help desk products. Factors such as user count, desired modules and customization needs influence pricing, resulting in complex cost structures. Prospective customers should reach out to ServiceNow directly for precise quotes that align with their specific business requirements and usage levels, ensuring an accurate understanding of the investment required. Get accurate pricing.

Read more about Crisp

Crisp is presented as a live chat solution designed to power streamlined, real-time communication between businesses and their customers. Its platform promises to simplify interactions, enabling efficient customer support and fostering deeper engagement in a dynamic online environment. While the available source details are minimal, the overall impression positions Crisp as a modern tool potentially capable of meeting the evolving demands of digital communication for growing enterprises. Ultimately, its emphasis on immediacy and customer connection makes it a noteworthy contender in the live chat software sphere.

Key Features of Crisp
  • Comprehensive Real-Time Live Chat Support
  • Integrated Multi-Channel Shared Inbox Collaboration
  • Interactive Pop-Up and Seamless In-App Chat
  • Advanced Canned Responses and Chat Automation
  • Dynamic Mobile Application for On-the-Go Support
  • Intelligent Chatbot Integration and Co-Browsing
  • Customizable User Roles with Automated Support Triggers
Price of Crisp

Crisp’s pricing structure is defined by four tailored plans for live chat efficiency. The basic plan delivers fundamental chat features at no cost, ideal for smaller projects. Stepping up, the PRO plan unlocks enhanced integrations and customization at $25 monthly, perfect for startup dynamics. The Unlimited plan, costing $95 per month, expands capabilities with advanced tools like analytics, screen sharing, and chatbots to power larger operations. For expansive enterprises, custom pricing ensures personalized SLAs and dedicated onboarding, making Crisp’s offerings versatile for diverse business needs. Explore options that fit perfectly.

Read more about Vivantio

Vivantio is positioned as an IT service management tool within the category highlighted on platforms such as G2, suggesting its relevance for organizations in need of ITSM solutions. Although the provided source material does not offer a detailed overview, its categorization hints at a design that aims to streamline IT service operations. The mention of Vivantio in this context implies that it may serve as a practical option for businesses looking to enhance their IT service management capabilities. Prospective customers are encouraged to consider Vivantio as part of their exploration of ITSM tools, keeping in mind that further specifics would be necessary to fully assess its suitability.

Key Features of Vivantio
  • Ticket and Case Management
  • Service Level Management
  • Automated Ticket Routing
  • Knowledge Base Management
  • Dashboards and Reporting
  • Self-Service Portal
  • Asset Management/CMDB
  • Integration Capabilities
Price of Vivantio

Vivantio presents a clear pricing structure that adapts to various company sizes. The service management platform begins at $59 per agent license monthly, with plans scaling by license count. For larger teams, differences between named and concurrent license options offer tailored investment, starting with 500 system users down to minimal packages for 5 users. Despite higher costs for smaller groups, each plan delivers complete access to customizable ticket types, asset management, reports, and integrations. Transparent pricing combined with flexible license models makes Vivantio a competitive service management solution for businesses.

Complaint Management Software Statistics

In today's customer-centric business landscape, it has become increasingly clear that the  way a company handles negative feedback like complaints can significantly impact its brand reputation and retention rates. This is true even for organizations like educational institutions, which must have established workflows for managing complaints from students and employees.

A compelling statistic highlights the gravity of efficient complaint management: 83% of customers report feeling more loyal to brands that not only acknowledge but adeptly resolve their complaints (Khoros, 2023). This trend underscores a pivotal shift in consumer behavior, where effective complaint resolution is appreciated and expected. Customers today are more informed, connected, and vocal than ever before. They have many platforms to share their experiences, making it imperative for businesses to listen and actively respond to feedback. In this context, complaint management tools are just as vital as the best ERP systems in supporting organization-wide processes in improving customer service and efficiently managing resources.

Our team at Research.com has compared and analyzed various complaint management software, ensuring that each recommended tool stands up to the highest standards of efficiency, user-friendliness, and, most importantly, effectiveness in resolving customer grievances. By harnessing the power of top complaint management software, businesses can respond to customer issues and preemptively address potential concerns, fostering a culture of trust and responsiveness.

The landscape of customer service and complaint management is constantly evolving, and recent statistics provide insightful glimpses into current trends and challenges in this domain. A study on customer reactions to poor customer care experiences reveals some telling figures (Khoros, 2023):

  • 42% of respondents reported feeling disappointed
  • 43% were unhappy
  • 41% experienced anger following a poor service interaction

The repercussions of negative customer experiences extend far beyond the immediate interaction. A substantial 67% of customers who had a bad experience reported sharing this with others, underscoring the far-reaching implications of word-of-mouth in the digital age. Moreover, 65% of these dissatisfied customers took their business elsewhere, switching to a different brand (Khoros, 2023). This statistic illustrates the high cost of poor customer service in terms of lost customer loyalty and revenue.

Focusing on specific industries, the banking sector in the United Kingdom provides a clear example of the current state of complaint management. In the first half of 2023, Barclays recorded the highest number of complaints directed to the Financial Ombudsman among leading banks, with a total of 5,519 complaints (Statista, 2023). Following Barclays, Santander and HSBC also faced significant complaints, registering 3,562 and 3,422, respectively. These figures indicate a pressing need for enhanced complaint management strategies within the banking sector.

The airline industry also presents interesting data regarding complaint management. The U.S. Department of Transportation (DOT) reported receiving 10,822 airline service complaints from consumers in January 2023 (US Department of Transportation, 2023). This number represents a 35.9% decrease from the 16,876 complaints received in December 2022 but shows a significant increase of 111.7% compared to the 5,113 complaints received in January 2022. These fluctuations suggest varying levels of customer satisfaction and the impact of external factors on customer experiences in the airline industry.

These facts underscore the need for a robust tech stack to support operations, especially customer service. Tools like appointment scheduling software are necessary to optimize workflows in small teams. Of course, critical to most, if not all, of these companies, is utilizing the right complaint management software to address customer concerns adequately.

Complaint Management Software Trends

The field of complaint management is undergoing significant transformation, driven by evolving customer expectations, technological advancements in complaint management software, and the increasing importance of customer experience as a competitive differentiator. Understanding these trends is crucial for businesses aiming to maintain and enhance their customer relationships. Here are some key trends in complaint management:

  1. Digitalization and Automation: There's an increasing shift towards digital channels for complaint handling. Customers expect the convenience of lodging complaints through various digital platforms like social media, email, and chatbots. Automation, powered by AI and machine learning, is also becoming one of the game-changing complaint management system features. It enables quicker response times, personalized interactions, and efficient resolution of routine complaints, freeing human agents to handle more complex issues.
  2. Proactive Complaint Management: Businesses are moving from reactive to proactive complaint handling. This involves monitoring customer feedback across various channels and addressing issues before they escalate into formal complaints. Proactive complaint management helps identify and rectify potential problems early, significantly enhancing customer satisfaction.
  3. Integration of Customer Feedback into Business Strategies: There is a growing recognition of the value of customer feedback in shaping business strategies. Complaints are seen not just as issues to be resolved but as opportunities to gather insights into customer needs and preferences, helping in product development, service improvement, and overall business strategy formulation (Fedewa and Holder, 2022).
  4. Personalization in Complaint Resolution: Personalization is becoming key in complaint handling. Customers expect businesses to understand their history and provide tailored solutions rather than generic responses. This approach speeds up resolution times and enhances customer satisfaction and loyalty.
  5. Emphasis on Emotional Intelligence and Empathy: As AI starts to make headway into automating complaint management, the human element becomes focused on empathy and emotional intelligence. Training customer service representatives to understand and empathize with customer emotions is becoming crucial in resolving complaints satisfactorily.
  6. Multi-Channel Integration: Seamless integration across multiple communication channels is essential. Customers may initiate a complaint through one channel and follow up through another. Ensuring a consistent and uninterrupted service experience across all channels is key to effective complaint management software.
  7. Data Analytics for Insights and Improvement: Leveraging data analytics to understand complaint patterns and customer behavior is on the rise. This involves analyzing complaint data to identify common issues, trends, and areas for improvement, thus enabling data-driven decision-making in enhancing customer experience.
  8. Focus on Customer Retention: There's an increasing understanding that effective complaint management is integral to customer retention. Businesses are investing more in retaining existing customers by improving their complaint-handling processes, recognizing that it is more cost-effective than acquiring new customers.

Many enterprise tools are undergoing changes due to the innovations mentioned above. For example, some of the most commonly used software by businesses are getting smarter and cheaper. Even the efficiency of tax software for accountants is boosted by AI and similar technologies. The same improvements can be seen among the best complaint management software in the market. The next section will cover the top 10 complaint management software that may fit your company's needs.

Best Practices For Integrating Complaint Management Software with Employee Monitoring Tools

Successful complaint management is not only about resolving customer grievances but also about leveraging insights to improve organizational efficiency. One often overlooked yet critical aspect is integrating complaint management systems with employee monitoring tools to promote overall productivity and accountability. Seamlessly connecting these systems creates a more synchronized framework for addressing complaints while ensuring employee actions align with organizational goals.

Integrating complaint management software with employee productivity monitoring software offers several advantages. Businesses can gain a comprehensive understanding of how employee performance impacts customer complaints. For example, data from employee monitoring tools can help supervisors identify whether response times or support quality correlate with specific complaints. This enables organizations to conduct targeted training to improve service levels.

Additionally, these integrations can streamline workflows by allowing customer service managers to track task completion and collaboration within complaint resolution processes. By embedding accountability metrics from productivity software into the complaint management system, businesses ensure that teams adhere to protocol and work cohesively to resolve issues effectively.

Investing in the cohesive use of these technologies gives companies a competitive edge by not only addressing customer concerns faster but by proactively reducing the likelihood of complaints arising from operational inefficiencies. To explore the top solutions in employee monitoring software, this comprehensive guide on employee productivity monitoring software provides valuable insights.

Harnessing the Power of Effective Complaint Management for Better Customer Service

As we have seen, the right complaint management software can transform challenges into opportunities, turning customer grievances into valuable insights for business improvement and customer satisfaction. The diversity of the tools available, from free complaint management software to enterprise solutions, caters to a wide range of business needs and objectives. Each complaint management system example offers unique features and strengths, enabling businesses to tailor their approach to complaint management in a way that best aligns with their specific goals and customer base.

Their meticulous research and analysis have provided a valuable resource for businesses navigating the complex world of complaint management software. By carefully evaluating and presenting the key features, strengths, and ideal use cases of each software, hopefully, our team has made choosing the right tool easier.

Are you still exploring software solutions? Check out our review of the best property maintenance software.

What Factors Should Guide the Selection of Complaint Management Software?

Organizations should evaluate complaint management software based on technical compatibility, scalability, ease of use, and robust security protocols. Assessing integration capabilities with existing platforms—including CRM, ERP, and even an LMS platform for enhanced staff training—can be critical to supporting seamless workflows. Additional factors such as customizable reporting, real-time analytics, and vendor support are essential to ensure the tool aligns with both current operational needs and future growth opportunities. This targeted approach facilitates strategic decision-making and maximizes long-term ROI while maintaining compliance and data integrity.

Key Insights

  • Impact on Brand Reputation and Retention: Effective complaint management is critical for maintaining brand reputation and customer retention. 83% of customers feel more loyal to brands that adeptly resolve their complaints, highlighting the importance of efficient complaint management.
  • Statistics on Customer Reactions: Poor customer service interactions result in 42% of customers feeling disappointed, 43% unhappy, and 41% angry. Additionally, 67% of customers share bad experiences, and 65% switch to a different brand.
  • Importance in Specific Industries: The banking sector and airline industry face significant complaint volumes, emphasizing the need for robust complaint management systems. Barclays recorded 5,519 complaints, and the U.S. Department of Transportation reported 10,822 airline service complaints in January 2023.
  • Trends in Complaint Management: Key trends include digitalization and automation, proactive complaint management, integration of customer feedback into business strategies, personalization in complaint resolution, and the use of AI for data analytics.
  • Top Complaint Management Software: Leading tools include Zendesk Service Desk, Salesforce Service Cloud, Jira Service Management, Apptivo Help Desk, Qualtrics XM, ComplianceQuest, Sprinklr Service, Workpro Complaints, Issuetrak, and Freshdesk, each offering unique features tailored to various business needs.

FAQ

What is the importance of complaint management software?

Complaint management software helps businesses efficiently handle customer complaints, improve customer satisfaction, and maintain brand reputation. It also provides valuable insights for business improvement and customer retention.

How does complaint management software integrate with other business tools?

Many complaint management software solutions integrate with other business tools such as CRM systems, email marketing platforms, social media channels, and payment gateways. This integration ensures seamless data flow and comprehensive customer service management.

What are the key features to look for in complaint management software?

Key features to look for include multichannel support integration, automation of workflows, customizable reporting and analytics, real-time chat and social media integration, mobile accessibility, and advanced data analytics.

How does digitalization and automation impact complaint management?

Digitalization and automation enable quicker response times, personalized interactions, and efficient resolution of routine complaints. This allows human agents to focus on more complex issues, enhancing overall customer service efficiency.

Why is proactive complaint management important?

Proactive complaint management involves monitoring customer feedback and addressing issues before they escalate into formal complaints. This approach helps identify and rectify potential problems early, significantly enhancing customer satisfaction.

What are the benefits of integrating customer feedback into business strategies?

Integrating customer feedback into business strategies helps in understanding customer needs and preferences, improving products and services, and formulating effective business strategies. It turns complaints into opportunities for growth and improvement.

How does personalization enhance complaint resolution?

Personalization in complaint resolution involves understanding the customer's history and providing tailored solutions. This approach speeds up resolution times, enhances customer satisfaction, and fosters loyalty.

What is the role of emotional intelligence in complaint management?

Emotional intelligence and empathy are crucial in understanding and addressing customer emotions during complaint resolution. Training customer service representatives in these skills ensures satisfactory resolutions and improves customer relationships.

Why is multi-channel integration important in complaint management?

Multi-channel integration ensures a consistent and uninterrupted service experience across all communication channels. This is essential as customers may initiate a complaint through one channel and follow up through another.

How can data analytics improve complaint management?

Data analytics helps in understanding complaint patterns, identifying common issues, and making data-driven decisions for improvement. It provides valuable insights into customer behavior and areas for enhancing customer experience.

Which industries benefit most from complaint management software?

Industries such as banking, healthcare, manufacturing, life sciences, and airlines benefit significantly from complaint management software due to their high volume of customer interactions and stringent regulatory requirements.

What are some top complaint management software solutions?

Some top complaint management software solutions include Zendesk Service Desk, Salesforce Service Cloud, Jira Service Management, Apptivo Help Desk, Qualtrics XM, ComplianceQuest, Sprinklr Service, Workpro Complaints, Issuetrak, and Freshdesk.

References:

  • Fedewa, D., & Holder, C. (2022, February 22). Why business must heed customer reviews. McKinsey & Company.
  • Khoros. (2023, May 22). Must-Know customer service statistics of 2023. Khoros.
  • Statista. (2023, November 10). Number of complaints against leading banks in the UK H1 2023. Statista.
  • US Department of Transportation. (2023, May 17). Air travel consumer report: January 2023 airline complaint data. US Department of Transportation.

Related

Best Complaint Management Software for 2025 thumbnail
AUG 6, 2025

Best Complaint Management Software for 2025

by Imed Bouchrika, Phd
```