Substitute Teaching License & Requirements in Wisconsin for 2025

Co-Founder and Chief Data Scientist

Substitute teaching in Wisconsin offers a strategic entry point into the education field, providing flexibility, valuable classroom experience, and a way to meet the growing staffing needs in schools across the state.

The state's licensing requirements are structured to ensure candidates are both academically prepared and capable of adapting to diverse classroom settings.

In this article, I will walk you through everything my team and I have uncovered through extensive research, including licensing requirements, qualification pathways, salary ranges, and key steps to successfully begin your journey as a substitute teacher in Wisconsin.

Key Points About Becoming a Substitute Teacher in Wisconsin

Applicants must hold a minimum of a high school diploma or GED and complete a substitute teacher application through the Wisconsin Department of Public Instruction (DPI).
Job outlook is stable, with ongoing demand due to teacher absences and retirements, offering consistent short-term opportunities across urban and rural districts.
The average salary for substitute teachers in Wisconsin $42,639 per year, making it a practical entry point into education careers.

What are the requirements to become a substitute teacher in Wisconsin?
What are the different types of substitute teaching permits in Wisconsin?
How do substitute teachers renew their teaching permit in Wisconsin?
How do substitute teachers receive assignments in Wisconsin districts?
Can substitute teaching lead to a full-time teaching job in Wisconsin?
How much do substitute teachers make in Wisconsin?
What is the job outlook for substitute teachers in Wisconsin?
What opportunities exist for professional growth among substitute teachers in Wisconsin?
What ethical standards do substitute teachers adhere to in Wisconsin?
What are the benefits received by substitute teachers in Wisconsin?
What are the common challenges for substitute teachers in Wisconsin?
What legal protections do substitute teachers have in Wisconsin?
Other Things to Know About Substitute Teaching License and Requirements in Wisconsin

What are the requirements to become a substitute teacher in Wisconsin?

Becoming a substitute teacher in Wisconsin involves meeting specific educational and licensing criteria designed to ensure readiness for classroom responsibilities. Whether you are a recent graduate, currently enrolled in an educator preparation program, or seeking flexible employment, understanding these requirements will help you navigate the substitute teaching certification process effectively.

Educational Attainment: For the three-year short-term substitute permit, you need at least an associate's degree from an accredited institution. The five-year long-term substitute license requires a bachelor’s degree and completion of an approved educator preparation program.
Substitute Teacher Training: Applicants with an associate degree must complete a DPI-approved substitute teacher training program. These trainings cover classroom management, instructional strategies, and school policies, preparing substitutes to handle diverse educational settings.
Enrollment in Educator Preparation Program: If you are at least 20 years old and enrolled in a Wisconsin educator preparation program, you may qualify by achieving junior standing and completing 15 hours of classroom observation. Verification from your program is required when applying.
Background Check and Fingerprinting: A criminal background check is mandatory for all candidates. Fingerprint submission may also be required depending on residency status and past background checks, with the DPI providing guidance on these steps.
Application Submission: Submit official transcripts and verification forms through the DPI’s online portal. This permits you to work as a substitute in any Wisconsin school district that hires you.

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What are the different types of substitute teaching permits in Wisconsin?

Wisconsin offers several types of substitute teaching permits tailored to different candidate qualifications and needs. Understanding these options helps aspiring substitutes choose the best pathway to enter the classroom efficiently. The main permits available are:

Short-Term Substitute License: Designed for individuals who want to substitute teach temporarily, this permit allows teaching for up to 30 consecutive school days in the same position. It requires a minimum of 60 college credits but does not mandate a teaching degree or certification.
Long-Term Substitute License: This permit is for those substituting in a single position for more than 30 consecutive days. Applicants must hold a valid Wisconsin teaching license or be eligible for one, demonstrating more extensive preparation in education.
Emergency Substitute Permit: Intended to address immediate staffing shortages, this permit requires a high school diploma or equivalent and allows substitution in any district for short periods. It is often used when other permits cannot be issued quickly enough.
Retired Teacher Substitute Permit: Available for retired educators who wish to return temporarily, this permit simplifies the process by recognizing prior licensure and experience, enabling a quick reentry into substitute teaching roles.

The chart below highlights the areas where public schools faced the greatest staffing challenges during the 2022–23 school year. Special education, general elementary education, and ESL or bilingual education were among the hardest roles to fill, reflecting a strong and ongoing demand for qualified educators. These trends suggest that professionals entering these fields are likely to find stable opportunities and make a meaningful impact where they are needed most.

How do substitute teachers renew their teaching permit in Wisconsin?

Understanding the substitute teaching license renewal process in Wisconsin is essential for maintaining your eligibility to work as a substitute teacher in the state. The renewal involves several practical steps designed to ensure compliance with state regulations and uphold professional standards. Below is a straightforward guide to help you navigate the renewal efficiently:

Determine Fingerprint Requirement: Use the DPI fingerprint decision tree to see if you need updated fingerprints. If required, submit them electronically through the approved vendor before starting your renewal application.
Gather Required Documents: Collect your current or expired substitute license and any documents related to conduct or competency. Having these ready will streamline your renewal process.
Access Educator Licensing Online (ELO): Log in to the ELO portal to begin your renewal. Answer onboarding questions and select the correct renewal application from the menu.
Complete the Online Application: Carefully update your personal information and submit the renewal application. Review all entries on the summary page before final submission.
Submit Conduct and Competency Questionnaire: Complete the required questionnaire consisting of 14 questions on professional and ethical standards, even if no changes have occurred since your last application.
Pay the Renewal Fee: Use a credit or pre-paid card to pay the fee through ELO. Check the DPI website for the most current fee amounts before paying.
Monitor Application Status and Email Confirmation: After submission, watch for an email confirmation and check your application status regularly to stay informed about processing times.

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How do substitute teachers receive assignments in Wisconsin districts?

Substitute teachers in Wisconsin receive assignments through a structured yet flexible system that combines technology and district-specific practices. Understanding these steps can help you navigate the process effectively and increase your chances of securing substitute roles across various districts.

Online Absence Management Systems: Most districts use digital platforms like Frontline Education’s Absence Management to post available substitute jobs. These systems enable substitutes to view and accept assignments instantly via web portals or mobile apps, streamlining the scheduling process.
Automated Notifications: Substitutes often get immediate alerts about new assignments through email, phone calls, or text messages. This quick communication allows for rapid responses to fill urgent vacancies and offers flexibility in job selection.
Preferred Substitute Lists: Many districts maintain priority lists based on performance, expertise, or teacher recommendations. Being on these lists can provide first access to assignments and opportunities for long-term substitute roles.
Manual Assignments for Specialized Needs: For roles requiring specific skills, such as special education, district administrators may assign substitutes directly. This ensures compliance with licensing rules and a better match for student needs.
Regional and District Variations: Smaller or rural districts may rely on manual methods like phone calls or rotating call lists instead of automated systems. These differences reflect local staffing realities and resource availability.
Long-Term vs. Short-Term Assignments: Wisconsin distinguishes short-term substitutes (eligible for assignments up to 45 days with a three-year permit) from long-term roles requiring additional licensure, which are coordinated more closely by district HR teams.

The image below illustrates just how challenging it can be for districts to find enough substitute teachers to cover all staffing needs.

how hard it is to find substitute teachers

Can substitute teaching lead to a full-time teaching job in Wisconsin?

Substitute teaching in Wisconsin can serve as an effective gateway to securing a full-time teaching position. This route offers practical experience and valuable networking opportunities within school districts.

Gaining Experience: Start by obtaining your substitute teaching license, which permits you to work across different classrooms and grade levels, enhancing your teaching skills and resume.
Building Professional Relationships: Cultivate strong connections with school staff and administrators, as these relationships often lead to recommendations and increase your chances of being hired full-time.
Meeting License Requirements: To transition fully, ensure you fulfill Wisconsin’s teaching license criteria, including completing an approved educator preparation program and passing necessary certification exams.
Pursuing Additional Opportunities: If you haven’t already, consider enrolling in state-approved programs to strengthen your qualifications and ease the shift into a permanent role.

How much do substitute teachers make in Wisconsin?

The average pay for substitute teachers in Wisconsin typically centers around $42,639 annually, which breaks down to roughly $20.50 per hour as of June 2025. Salaries for substitutes can range widely, from $31,300 at the 25th percentile up to $62,579 for top earners, reflecting variations in experience, credential level, and district policies.

Credential Type: Substitute teachers holding a full teaching license or additional certifications earn more than those with only a substitute permit or emergency license, with certified substitutes averaging about $44,018 per year.
Length of Assignment: Long-term substitute assignments usually come with higher daily pay rates and sometimes include additional benefits or incentives compared to short-term or daily placements.
District Policies: Pay scales differ by district; urban or high-demand districts often offer higher wages to attract qualified substitutes, while rural districts may pay less.
Geographic Differences: Substitute teacher salaries in larger Wisconsin cities such as Milwaukee or Kenosha tend to be higher due to cost-of-living and labor market demands.
Pay Range and Advancement: The salary range spans from $31,300 to $50,500 for most substitutes, with top earners reaching upwards of $62,579, influenced by assignment length, credentials, and district rules.

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What is the job outlook for substitute teachers in Wisconsin?

The substitute teacher job outlook in Wisconsin remains robust due to persistent teacher shortages and increased absenteeism across the state. Those interested in entering this field should understand where demand is highest and what factors contribute to staffing needs.

Statewide Teacher Shortages: Ongoing shortages reported by the Wisconsin Department of Public Instruction affect both public and private schools, creating sustained demand for substitutes statewide.
Madison Metropolitan Area: The Madison Metropolitan School District has seen its substitute pool shrink from over 900 to just 391, leading to fill rates around 60% and frequent redeployment of central staff to classrooms.
Fond du Lac and Central Regions: These areas face critical shortages driven by an aging workforce and challenges attracting new educators, prompting efforts to expand licensing to student teachers and community members.
Rural Districts: Geographic isolation and limited local hiring pools make rural districts especially reliant on flexible substitute staffing, often struggling more than their urban counterparts to fill vacancies quickly.
Legislative and Training Initiatives: Wisconsin has authorized new training vendors like Kelly Education to rapidly certify substitutes from diverse backgrounds, including retirees and professionals, to meet demand.

For those considering substitute teaching as a career path, understanding the substitute teaching employment trends is crucial for making informed decisions. The state’s proactive approach to expanding substitute pools ensures ongoing opportunities. Additionally, potential substitutes may want to explore affordable options to enhance their qualifications, such as pursuing a masters in teaching online, which can provide greater job flexibility and career advancement in the education sector.

What opportunities exist for professional growth among substitute teachers in Wisconsin?

Substitute teaching can serve as a strategic platform for building advanced instructional skills and expanding educational credentials. Many districts and professional organizations offer targeted workshops, classroom management seminars, and digital training modules to help substitutes enhance their lesson planning and classroom engagement techniques. Additionally, pursuing further certification can open doors to long-term career opportunities and increased responsibilities. For detailed guidance on credential advancement and refining qualifications, consult our post about the types of teaching certifications and requirements in Wisconsin.

What ethical standards do substitute teachers adhere to in Wisconsin?

Substitute teachers are held to clear ethical standards designed to maintain professionalism and trust within schools. These guidelines, based on the Wisconsin Educator Standards and local district policies, help substitutes navigate their responsibilities effectively while fostering a positive learning environment.

Protecting Student Confidentiality: Substitutes must safeguard all student information and classroom discussions, sharing details only when appropriate to ensure privacy and comply with state regulations.
Creating a Safe, Inclusive Space: Maintaining respect and safety is essential, requiring substitutes to actively prevent bullying or discrimination and support all students regardless of background.
Adhering to District and State Rules: Following school district policies and Wisconsin DPI regulations on classroom management and reporting ensures substitutes act consistently and legally.
Preventing Conflicts of Interest: Substitutes should avoid personal involvement that could impair impartiality, such as refusing gifts or outside engagements that might affect fairness.
Exemplifying Professional Behavior: Punctuality, respectful communication, and appropriate attire are expected to model professionalism for students and colleagues alike.
Engaging in Continuous Growth: Ongoing self-reflection and pursuit of professional development help substitutes stay informed about best practices and improve their teaching skills.
Ensuring Fair Treatment: Equity is critical; substitutes must treat all students fairly in discipline and grading, supporting a diverse and accessible educational environment.
Reporting Safety Concerns: Wisconsin law requires substitutes to promptly report suspected abuse or threats to student welfare, thereby protecting the school community.
Maintaining Proper Licensing: Holding valid Wisconsin DPI credentials and accepting only qualified assignments are fundamental to meeting state professional standards.

What are the benefits received by substitute teachers in Wisconsin?

For individuals considering substitute teaching in Wisconsin, understanding the benefits and incentives available can help in making an informed decision. Substitute teachers in the state often receive a variety of advantages that go beyond basic pay, supporting both professional growth and personal well-being. Below is a practical overview of the key benefits commonly offered to substitute teachers across Wisconsin school districts.

Flexible Work Schedules: Substitute teaching offers the ability to select assignments based on personal availability, making it ideal for those seeking part-time work or supplementary income. This flexibility suits students, retirees, and professionals balancing multiple commitments.
Assignment-Based Incentives: Many districts provide additional pay or bonuses for long-term substitute assignments, rewarding those who cover extended teacher absences and help maintain classroom continuity.
Access to Professional Development: Wisconsin supports substitute teachers’ growth through approved training programs, such as those offered by Kelly Education, focusing on classroom management and instructional strategies. These resources enhance teaching effectiveness and career advancement opportunities.
Employee Wellness and Support: Certain districts, including Madison Metropolitan, offer wellness initiatives and Employee Assistance Programs to support substitute teachers’ mental and emotional health during their service.
Limited Health and Retirement Benefits: While health insurance for substitute teachers in Wisconsin is generally limited, some long-term substitutes may qualify for specific benefits like vision insurance or flexible spending accounts, depending on district policies.

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What are the common challenges for substitute teachers in Wisconsin?

Substitute teaching in Wisconsin presents several distinct challenges that can affect both job performance and satisfaction. Understanding these obstacles is crucial for those considering this role, as it allows for better preparation and strategic planning to navigate the demands of the position.

Below are some of the primary difficulties encountered by substitute teachers in the state:

Inconsistent Scheduling: Substitute teachers frequently face unpredictable work hours, making it hard to establish a stable income or coordinate personal commitments. This irregularity can complicate financial planning and lead to uncertainty about future assignments.
Insufficient Training and Support: Although school districts are supposed to provide necessary orientation and guidance, substitutes often report a lack of adequate training. This is especially problematic when handling specialized instructional plans, such as Individualized Education Programs (IEPs), which require specific knowledge and skills.
Classroom Management Challenges: Managing unfamiliar classrooms and student groups can be difficult without prior knowledge of the environment or established routines. This can hinder maintaining discipline and delivering effective instruction during the assignment.
Limited Access to Benefits: Unlike full-time educators, substitutes typically do not receive benefits like health insurance or retirement plans, nor do they have the same opportunities for professional development. This lack of support can affect their financial security and career growth prospects.

The chart below provides an overview of the areas where substitute teachers feel they need additional training and support. Many substitutes report wanting more preparation for working with diverse student needs, managing classrooms effectively, and understanding their roles and responsibilities. These trends highlight a broader need for stronger training and clearer guidance to help substitutes succeed in a variety of classroom situations.

What legal protections do substitute teachers have in Wisconsin?

Substitute teachers in Wisconsin are covered by specific legal safeguards designed to protect their rights and ensure a secure working environment. These legal protections include adherence to state employment laws, provisions regarding liability for classroom activities, and clear protocols for handling grievances or disputes. Additionally, substitutes can rely on guidance provided by the Wisconsin Department of Public Instruction and professional associations when navigating labor concerns and contractual matters. For detailed steps and further insights on entering this role, review the how to become a substitute teacher in Wisconsin resource.

What Substitute Teachers in Wisconsin Say About Their Careers

Being a substitute teacher in Wisconsin has given me the flexibility to balance work and family life perfectly. The average daily rates are competitive, and I appreciate how I can choose assignments that fit my schedule. It’s rewarding to step into different classrooms and make a positive impact each day. – Simon
I started as a substitute teacher and found so many opportunities for advancement within Wisconsin’s school districts. With dedication, I transitioned into a full-time teaching role, supported by strong district programs that value substitute educators. This career path has truly opened doors I hadn’t expected. – Marina
Wisconsin offers excellent professional development workshops specifically for substitute teachers, which helped me enhance my classroom management skills and instructional techniques. These resources made me feel confident and supported in an often unpredictable job. I now see substitute teaching as a respected and stable career choice. – Patrick

Other Things to Know About Substitute Teaching License and Requirements in Wisconsin

Is substitute teaching in Wisconsin a good career option?

Substitute teaching in Wisconsin offers a flexible, practical entry into education for students, career changers, and recent graduates. Substitutes are expected to follow ethical standards and maintain classroom order.

According to the Wisconsin Department of Public Instruction, they play a key role in ensuring instructional continuity during teacher absences. With average daily pay between $90 and $130, it's a viable part-time or supplemental income option. The role also provides valuable classroom experience and can lead to full-time teaching opportunities.

Can substitute teachers work in special education classrooms in Wisconsin?

Yes, substitute teachers in Wisconsin can work in special education settings, but specific training or experience is often required. Many districts prefer substitutes with knowledge of IEPs, special education laws, and behavior strategies.

A standard substitute license may allow entry, but additional qualifications help ensure student safety and instructional quality. Prior experience or certifications in special education are strongly recommended. This ensures compliance with state guidelines and better support for students with disabilities.

Can you substitute teach at multiple school types in Wisconsin with one permit?

In Wisconsin, a single substitute teaching permit typically does not allow teaching across public, private, and charter schools. Each school type has distinct certification and regulatory requirements. Substitutes must often obtain separate permits for different school systems. This ensures compliance with specific educational standards in each setting. Therefore, teaching across multiple school types usually requires additional credentials.

How do substitute teachers in Wisconsin handle student behavior issues?

Substitute teachers in Wisconsin are expected to manage classrooms by following existing behavior plans and using redirection techniques. They do not have the authority to issue formal discipline like suspensions or detentions. Instead, they report serious issues to administrators or behavior specialists. This helps ensure consistent, policy-aligned disciplinary actions. Following school protocols allows substitutes to support a safe and respectful classroom environment.