How to Become a Substitute Teacher in Wisconsin for 2025

Co-Founder and Chief Data Scientist

Many aspiring educators in Wisconsin face uncertainty about entering the workforce due to complex certification requirements. The demand for substitute teachers in Wisconsin rose by 15% in recent years, reflecting growing opportunities. Pursuing substitute teaching offers flexible income and valuable classroom experience.

This article, prepared by career planning experts, outlines clear, step-by-step guidance on certification, application processes, and practical tips to help readers overcome initial barriers and successfully start a substitute teaching career in Wisconsin in 2025.

Key Things to Know About Becoming a Substitute Teacher in Wisconsin

Obtain at least a high school diploma or GED, but some districts require a minimum of 60 college credits.
Complete a background check and fingerprinting as mandated by Wisconsin law for all school employees.
Apply directly to school districts or through the Wisconsin Department of Public Instruction’s substitute teacher registry.
Consider earning a substitute teaching license or permit, especially if planning to work long-term or across multiple districts.
Average pay ranges from $100 to $150 per day, varying by district and experience level.

What are the basic requirements to become a substitute teacher in Wisconsin?
What training is required for first-time substitute teachers in Wisconsin?
How do you apply to become a substitute teacher in Wisconsin?
How much do substitute teachers in Wisconsin make?
How do you renew or maintain a substitute teaching certificate in Wisconsin?
What are the responsibilities of a substitute teacher in Wisconsin?
How flexible is a substitute teacher’s schedule in Wisconsin?
What are the benefits received by a substitute teacher in Wisconsin?
What legal rights do substitute teachers have in Wisconsin?
What are the career advancement opportunities for substitute teachers in Wisconsin?
How can substitute teachers stay updated on evolving licensing and certification requirements in Wisconsin?
Other Things You Need to Know About Substitute Teachers in Wisconsin

What are the basic requirements to become a substitute teacher in Wisconsin?

Meeting the basic requirements for substitute teacher in Wisconsin involves fulfilling specific educational and licensing criteria. These ensure candidates are prepared to handle classroom responsibilities effectively.

Minimum Education: Most substitute teachers must hold at least an associate degree from an accredited college or university to qualify.
Three-Year Substitute License Eligibility: Applicants need either an associate degree or be at least 20 years old while enrolled in a Wisconsin-approved educator preparation program with junior status and 15 hours of classroom observation.
Bachelor's Degree Requirement: A bachelor’s degree is required only for longer-term or specialized substitute teaching roles, usually tied to eligibility for the Five-Year Substitute License.
Subject Coursework: No specific subject courses are mandatory for the associate degree path, but those in educator programs should be progressing toward a bachelor’s in education.
License Processing: Expect fees starting around $125 and a processing time of 6–8 weeks, with online status tracking available.
Work Duration Limit: Substitute teachers holding a three-year license may remain in the same classroom for up to 45 days.

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What training is required for first-time substitute teachers in Wisconsin?

Meeting Wisconsin’s substitute teacher training requirements involves completing specific steps designed to prepare candidates for classroom responsibilities. These requirements ensure substitutes are ready to support student learning effectively from day one.

Approved training program completion: Candidates must successfully finish an approved substitute teacher training program that covers classroom management, instructional strategies, school policies, and legal duties.
Documentation for application: After training completion, candidates receive documentation that must be submitted with their permit application to the Wisconsin Department of Public Instruction (DPI).
Observation for educator prep students: Those enrolled in a Wisconsin educator preparation program with junior status fulfill training by completing 15 hours of supervised classroom observation.
Mandatory training by state law: This training is required for all first-time substitutes unless the observation requirement applies, with no waivers for prior professional experience outside approved programs.
Access to approved providers: The DPI maintains a list of approved substitute teacher training programs Wisconsin residents can choose from to meet these requirements.

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How do you apply to become a substitute teacher in Wisconsin?

Applying to become a substitute teacher in Wisconsin involves a clear administrative process managed largely through district systems and state requirements. Following each step carefully ensures a smooth path to joining the substitute teaching workforce.

Select Districts and Search Openings: Identify your preferred school districts and find substitute vacancies on the Wisconsin Education Career Access Network (WECAN) platform, noting any specific job posting numbers required.
Complete Online Application: Submit your application via WECAN, providing personal details, work history, and references as requested by each district.
District Review and Contact: Human Resources reviews your application, and if eligible, you’ll receive an email with next steps or requests for additional documents.
Background Check and Fingerprinting: Complete required background checks; some applicants must submit fingerprints based on DPI’s fingerprint decision tree.
Medical and Drug Screening: Certain districts may require physical exams and drug tests before final approval to ensure fitness for the role.
Orientation and New Hire Paperwork: Attend orientation sessions that cover policies and training, and complete all necessary employment documents.
Receive ID and System Access: Get your district photo ID and access to substitute management software like Frontline to view and accept assignments.

When I spoke with a substitute teacher from Wisconsin who graduated from a local university, she described the application process as “straightforward but detail-oriented.” She recalled spending extra time navigating the WECAN platform to ensure she selected the right district postings and emphasized how the fingerprinting step initially felt daunting.

“It was reassuring to have clear instructions from the DPI on where to go and what to expect,” she shared. The orientation proved valuable, especially the hands-on introduction to online teaching tools, which helped her feel prepared for both in-person and virtual classrooms.

Despite some waiting periods, she appreciated the structured sequence that made each stage manageable and left her confident in her readiness to substitute teach across several districts.

This process also supports aspiring educators—according to the Annenberg Institute, 38% of substitute teachers plan to pursue full certification. The image below highlights this trend, showing how substitute roles can serve as stepping stones toward long-term teaching careers.

Number of substitute teachers who want to pursue teacher certification.

How much do substitute teachers in Wisconsin make?

The average substitute teacher salary in Wisconsin varies widely, typically ranging from $31,300 at the 25th percentile to about $50,500 at the 75th percentile. Entry-level wages can start as low as $19,178 annually, while top earners make up to $62,579. Hourly rates also fluctuate, with an average around $24.12 per hour statewide. For example, Madison offers hourly wages between $19.98 and $24.92, reflecting local demand and district budgets.

When considering how much do substitute teachers get paid in Wisconsin, it’s important to note that smaller cities like Wausau report lower average annual salaries, around $28,570, though this still exceeds the national average in some cases. Entry-level substitutes there may earn about $25,640, with experienced substitutes reaching up to $31,670. These figures highlight the influence of geography and experience on earnings potential.

The median salary for substitute teachers in Wisconsin sits in the mid-range, but this point reveals a deeper insight: income can be unpredictable and often insufficient as a sole source of full-time income. For many, substitute teaching serves best as supplemental work or a stepping stone, unless combined with certifications or permanent positions that provide greater stability and higher pay.

At the national level, Wisconsin ranks 50th for substitute teacher salaries, indicating it falls behind most states in compensation. However, those considering this path should explore ways to enhance their qualifications, such as pursuing different types of education credentials, to improve their marketability and earning prospects over time.

As the chart below shows, education level significantly impacts substitute teacher wages. Those with advanced degrees earn substantially more, reinforcing the value of upskilling. For Wisconsin substitutes aiming to boost their earnings, pursuing higher education can be a strategic and worthwhile investment.

How do you renew or maintain a substitute teaching certificate in Wisconsin?

Renewing or maintaining your substitute teaching certificate in Wisconsin involves a clear sequence of steps primarily managed through the DPI’s online system. Being organized and proactive will help you avoid lapses in your eligibility to substitute teach.

Check Fingerprinting Requirements: Use the DPI’s fingerprint decision tree to determine if you need to submit new fingerprints through Fieldprint before renewing.
Prepare Documentation: Gather your current or expired substitute license and be ready to answer Conduct & Competency questions about any professional misconduct.
Access the ELO System: Log in to the Educator Licensing Online portal to start your renewal application and upload necessary documents.
Submit the Renewal Application: Complete all sections carefully, ensuring accuracy, and pay the renewal fee, which is currently $125 but subject to change.
Monitor Email Communications: After submission, watch for DPI emails requesting additional information or confirming your renewal status.
Understand Professional Development Expectations: While Wisconsin state law does not mandate continuing education for substitutes, check with your employing school district for any local training requirements.
Consider License Type Requirements: If working outside your licensed area, be aware of the one-year license with stipulations and its renewal conditions tied to progress toward full certification.

The image below underscores a promising trend: 73% of substitute teachers planned to continue in 2024. This high retention rate highlights the importance of understanding and navigating the renewal process to stay active and ready for ongoing classroom opportunities.

73% of substitute teachers planned to continue substitute teaching in 2024.

What are the responsibilities of a substitute teacher in Wisconsin?

Substitute teachers in Wisconsin must fulfill specific responsibilities to maintain instructional continuity and effective classroom management when the regular teacher is absent. These duties ensure that students continue learning smoothly and school operations remain organized.

Deliver Pre-Planned Instruction: Follow lesson plans and instructions left by the regular teacher to meet learning objectives consistently.
Maintain Classroom Discipline: Enforce classroom rules and manage student behavior to create a safe, productive learning environment.
Supervise Students: Monitor students during class, transitions, lunch, or recess according to the school schedule.
Prepare and Organize Materials: Set up instructional resources as directed to ensure lessons proceed as planned.
Take Attendance: Accurately record and report student attendance, a key administrative task.
Communicate with School Staff: Collaborate with teachers, support staff, and administrators about student needs and classroom issues.
Adapt to Various Assignments: Be flexible to accept day-to-day or long-term placements in different grades or subjects, often on short notice.
Submit End-of-Day Reports: Leave detailed notes summarizing the day’s activities, student participation, and any significant events for the regular teacher.
Uphold Confidentiality and Professionalism: Maintain privacy regarding student records and act professionally at all times.
Utilize Substitute Management Systems: Use software like Frontline Absence Management to manage assignments and schedules effectively.

How flexible is a substitute teacher’s schedule in Wisconsin?

Substitute teaching in Wisconsin offers notable flexibility, allowing you to tailor your work around personal commitments. You can choose assignments by day, half-day, grade level, or school, enabling control over when and where you work. This flexibility is enhanced by digital platforms that post assignments on short notice, so responding quickly is essential to secure preferred shifts.

To maintain active status, districts may expect a minimum number of workdays monthly, but beyond that, you decide your workload. This arrangement suits those balancing family, studies, or other jobs, as you can accept or decline assignments without penalty. Planning ahead by regularly checking assignment availability can maximize your opportunities for steady income while keeping your schedule adaptable.

A substitute teacher from Wisconsin, who graduated locally, shared that managing the unpredictable nature of last-minute calls was initially challenging. He learned to stay alert to notifications and appreciated the freedom to skip days when personal matters arose. “It’s about embracing the ebb and flow,” he said, noting that this flexibility helped him balance teaching with ongoing education and family time, making the role rewarding despite its occasional unpredictability. This adaptable nature of substitute work is also reflected in the diverse skill sets that teachers highlight on their resumes, as shown in the chart below.

What are the benefits received by a substitute teacher in Wisconsin?

Substitute teachers in Wisconsin receive a variety of benefits that can enhance their work experience and professional growth. Knowing what is available helps you plan effectively.

Financial Compensation: The average wage is $20.50 per hour, with some districts offering bonuses like Milwaukee’s $500 monthly incentive.
Health and Wellness: Health insurance may be available if you meet minimum work requirements, though substitutes usually cover the full premium cost.
Professional Development: Completing state-approved training can unlock permit opportunities and potentially lead to better assignments and pay.
Other Insurance Options: Dental, vision, and flexible spending accounts may be accessible depending on district policies.

To qualify for benefits like substitute teacher health insurance Wisconsin districts often require working a minimum number of days per pay period. Long-term substitutes generally have broader access to perks including paid leave and training.

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What legal rights do substitute teachers have in Wisconsin?

Substitute teachers in Wisconsin have several important legal rights, though these differ significantly from those of permanent educators. Knowing these rights helps manage expectations and navigate employment effectively.

Licensure Requirements: You must hold a valid substitute license issued by Wisconsin’s Department of Public Instruction, such as a short-term permit or long-term license, to work legally.
At-Will Employment: Substitute teaching positions are typically temporary and can be ended by the district at any time without formal notice or cause, reflecting their at-will status.
Discrimination Protections: Federal and state laws protect substitutes from discrimination, harassment, and retaliation, ensuring a safe and fair workplace.
Workplace Safety: You have the right to a safe working environment and access to workers’ compensation if injured on the job.
Limited Due Process: Unlike tenured teachers, substitutes generally do not have a right to a formal hearing or notice before dismissal.
Union Representation: Substitute teachers usually lack union protections unless local agreements specifically include them.
Professional Conduct Requirements: Substitutes must follow district policies on privacy, technology use, and behavior, whether teaching in person or online.

What are the career advancement opportunities for substitute teachers in Wisconsin?

Substitute teaching in Wisconsin offers several pathways for career advancement, allowing individuals to build experience and move into more permanent educational roles. Planning your next steps strategically can open doors to greater opportunities and stability.

Becoming a Fully Certified Teacher: Completing state certification requirements, including education and licensure, enables substitutes to obtain full teaching credentials and secure permanent positions.
Specialized Education Roles: Pursuing endorsements or advanced certifications can lead to roles in special education, subject-specific teaching, or administration.
Professional Development: Engaging in ongoing training, such as state-approved substitute teacher programs, enhances classroom management skills and increases employability.
Higher Education Advancement: Earning advanced degrees, including a doctorate, supports long-term career growth; for insight into this, consider whether is getting online doctorate degree in education hard.

For those focused on career advancement for substitute teachers in Wisconsin, understanding teaching certification pathways in Wisconsin is essential to mapping out effective next steps.

What do substitute teachers in Wisconsin say about their careers?

Completing my substitute teaching certification through Milwaukee School of Languages opened doors I hadn’t imagined. Starting my career in a local school allowed me to gain hands-on experience with diverse student populations, which deepened my passion for education. Wisconsin’s strong community ties and support systems make every classroom feel like a welcoming space. I’ve grown tremendously both professionally and personally, knowing I contribute positively to children’s development and academic success. Daniel
After finishing my program at Madison Area Technical College, I chose to pursue substitute teaching because it offered the flexibility to balance family life while still impacting students daily. The unique challenges of adapting to different classrooms across Wisconsin’s rural and urban districts have truly sharpened my adaptability and classroom management skills. It’s rewarding to see how my role supports schools during teacher absences and helps maintain continuity for students. This experience has genuinely fueled my desire to continue advancing in education. Luna
Graduating from the University of Wisconsin–Stevens Point gave me a deep appreciation for the state’s natural environment and its influence on teaching practices. As a substitute teacher in local schools, I’ve embraced opportunities to incorporate Wisconsin’s cultural heritage and environmental resources into lessons, creating engaging and meaningful experiences for students. This career path has not only allowed me to contribute to the community’s well-being but also offered me continuous professional growth and networking opportunities within the education system. Chen

Other Things You Need to Know About Substitute Teachers in Wisconsin

Are online substitute teacher training programs in Wisconsin legitimate?

Online substitute teacher training programs in Wisconsin can be legitimate if they meet state requirements and are offered by reputable providers. One of the most recognized programs is the Wisconsin Department of Public Instruction’s Substitute Teacher Training, which provides guidelines and resources specifically tailored for Wisconsin substitutes. This program ensures candidates understand state laws, classroom management, and instructional strategies, aligning with local regulations.

Nationally, ProTeacher Substitute Teacher Training

When considering online training programs, it is crucial to verify that the course content aligns with Wisconsin’s substitute teacher licensing criteria and that the provider is recognized either by local education authorities or by well-established national organizations. Choosing programs with proven legitimacy and positive reviews helps ensure successful certification and readiness for substitute teaching roles.

Is substitute teaching in Wisconsin considered full-time employment?

Substitute teaching in Wisconsin is generally not considered full-time employment due to the nature of the work and employment terms. Most substitute teachers work on an as-needed basis, filling in for absent regular teachers, which results in inconsistent hours and job stability.

According to the Wisconsin Department of Public Instruction, substitute teaching roles rarely guarantee a fixed schedule or benefits associated with full-time employment, such as health insurance or retirement plans. The average daily pay for substitutes in Wisconsin ranges from $90 to $130, varying by district and experience, which is typically insufficient for full-time income without substantial hours.

Additionally, substitute teachers often lack access to the full range of employee benefits provided to full-time staff. While some long-term substitute positions may approach full-time hours, the majority of substitute teaching positions are part-time or temporary. Therefore, substitute teaching in Wisconsin is more accurately classified as part-time or contingent work rather than full-time employment.

What skills do you gain as a substitute teacher in Wisconsin?

As a substitute teacher in Wisconsin, you gain a variety of valuable skills that enhance your educational and professional development. You develop strong classroom management abilities by maintaining order and engaging diverse student groups. Adaptability is a key skill, as you must quickly adjust to different grade levels, subjects, and school environments.

You also improve your communication skills, both with students and staff, facilitating effective learning and collaboration. Time management becomes essential to cover lesson plans efficiently and meet daily objectives. Problem-solving skills grow as you handle unexpected situations and student needs independently.

Additionally, substitute teaching helps you build patience and empathy, understanding student behaviors and learning challenges. This experience can also expand your instructional techniques, making you more versatile as an educator. Overall, these skills prepare you for a potential full-time teaching role or other careers in education and related fields.

Should you substitute teach before becoming a full-time teacher in Wisconsin?

Yes, substituting before becoming a full-time teacher in Wisconsin can be beneficial. It offers practical classroom experience and insight into diverse teaching environments. This experience helps build classroom management skills and familiarity with lesson plans and school culture.

Substitute teaching also allows you to network with school staff and administrators. These connections can lead to full-time teaching opportunities. Additionally, it provides a chance to confirm your interest in a teaching career before committing to full certification and employment.

However, substitute teaching alone does not meet the requirements for full licensure in Wisconsin. You still need to complete an approved teacher preparation program and pass required assessments. Substitute teaching serves as a valuable stepping stone rather than a substitute for formal qualifications.

Overall, gaining experience as a substitute teacher in Wisconsin is a practical and recommended path for those aiming to become full-time educators.