How to Become a Substitute Teacher in Minnesota for 2025

Co-Founder and Chief Data Scientist

Becoming a substitute teacher in Minnesota is a great way to make a positive impact in classrooms while gaining hands-on experience in education. Whether you're a recent graduate, a retired educator, or simply exploring a new career path, Minnesota offers several routes to get started.

This guide will walk you through the key requirements, application steps, and licensing options, giving you the clear and practical information you need to begin your substitute teaching journey with confidence.

Key Things to Know About Becoming a Substitute Teacher in Minnesota

Obtain at least a high school diploma or GED; some districts require additional college credits.
Complete a background check and fingerprinting, mandatory for all substitute teachers in Minnesota.
Submit an application to the district(s) where you wish to work; each may have unique requirements.
Complete any required orientation or training sessions, often provided by the hiring district.
Maintain flexibility in scheduling; substitutes typically earn between $100-$150 per day, depending on the district and experience.

What are the basic requirements to become a substitute teacher in Minnesota?
What training is required for first-time substitute teachers in Minnesota?
How do you apply to become a substitute teacher in Minnesota?
How much do substitute teachers in Minnesota make?
How do you renew or maintain a substitute teaching certificate in Minnesota?
What are the responsibilities of a substitute teacher in Minnesota?
How flexible is a substitute teacher’s schedule in Minnesota?
What are the challenges faced by substitute teachers in Minnesota?
What are the benefits received by a substitute teacher in Minnesota?
What legal rights do substitute teachers have in Minnesota?
What are the career advancement opportunities for substitute teachers in Minnesota?
Other Things You Need to Know About Becoming a Substitute Teacher in Minnesota

What are the basic requirements to become a substitute teacher in Minnesota?

To meet the basic requirements to become a substitute teacher in Minnesota, candidates must follow clear academic and procedural steps set by the state. These steps ensure eligibility for the short-call substitute teaching license, the most common route for substitute teaching.

Minimum Degree Requirement: Applicants need a bachelor’s degree from a regionally accredited institution, regardless of the field of study. Alternatively, those enrolled in a state-approved teacher preparation program with completed student teaching may qualify.
Application Process: Submit a formal application to the Minnesota Professional Educator Licensing and Standards Board (PELSB), including proof of education and a background check that usually involves fingerprinting. The initial fee is $90.25, covering processing and fingerprinting.
License Validity: The short-call substitute license is valid for three years and allows teaching in one classroom for up to 20 consecutive days without requiring content or pedagogy exams.
Pilot License Option: Until June 30, 2025, those without a bachelor’s degree can apply with an associate degree or a high school diploma plus one year of professional experience in the district. This requires a joint application with a public school district and is not renewable.
Additional Eligibility: Some districts may have extra requirements like orientation sessions, and retired teachers receiving a retirement allocation might qualify for a lifetime substitute teaching license.

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What training is required for first-time substitute teachers in Minnesota?

First-time substitute teachers in Minnesota must complete several key steps focused on legal and procedural compliance rather than formal coursework. Meeting these requirements ensures readiness and adherence to district expectations.

Background Check: Submit fingerprints and pay a processing fee for a comprehensive criminal background check through the Minnesota Professional Educator Licensing and Standards Board (PELSB).
District Orientation and Onboarding: Participate in district-specific sessions covering classroom management, policies, legal responsibilities, and use of technology before starting assignments.
Short-Call Emergency Substitute Pilot Program: Eligible paraprofessionals and education support staff may access a streamlined licensing process but must still complete background checks and vetting.
No Statewide Pedagogical Training Required: Minnesota does not require a formal substitute teacher preparation course or exam, focusing instead on safety and legal compliance.

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How do you apply to become a substitute teacher in Minnesota?

Applying to become a substitute teacher in Minnesota involves a clear, step-by-step process managed by the Minnesota Professional Educator Licensing and Standards Board (PELSB). Staying organized and attentive to each requirement will help ensure your application moves smoothly through the system.

Gather Required Documents: Collect proof of identity, official transcripts if applicable, and any certifications or professional experience records related to Career and Technical Education (CTE) fields.
Complete the Application: Use the PELSB online licensing system to provide personal information, educational background, and a conduct review statement, making sure all answers are accurate and complete.
Submit the Application: Send your completed application and supporting documents either online or by mail, following PELSB’s submission guidelines.
Background Check and Fee Payment: Submit your fingerprint card as part of a mandatory background check, and pay the non-refundable $90.25 processing fee that covers both application and fingerprinting.
Application Review and Processing: Wait four to six weeks while PELSB reviews your materials and possibly requests additional information to verify eligibility.
License Issuance: Upon approval, receive a Short-Call Substitute License valid for three years, which can be renewed indefinitely to continue substitute teaching in Minnesota schools.

When I spoke with a substitute teacher from Minnesota who graduated from a local school, she shared how the application process felt both straightforward and demanding. “The clear checklist helped me stay focused,” she said, “but gathering the right documents, especially for my CTE experience, took some time.”

She appreciated the option to submit materials online, which made the process more convenient, though she noted the waiting period was a bit nerve-wracking. “Knowing that the background check and fee were required upfront helped me prepare financially and mentally.” Her experience highlights that while the steps are well defined, patience and attention to detail are key to successfully navigating the licensing process.

How much do substitute teachers in Minnesota make?

Substitute teachers in Minnesota typically earn between $31,853 and $39,053 annually, with a broader range from $26,269 to $36,524 depending on the position. On an hourly basis, the average rate is about $28.13, translating to roughly $197 per day for a standard 7-hour school day. Some districts have increased daily pay to as much as $200 to $225 to attract more substitutes. This variation shows there are tangible benefits to seeking assignments in higher-paying districts or those with staffing shortages when considering the average substitute teacher salary in Minnesota.

Long-term substitute roles, which come with more responsibility, offer higher pay but have a different scale. These positions average around $41,374 per year or $19.89 per hour, with salaries ranging from $30,400 to $49,000. Interestingly, Minnesota ranks last nationally for long-term substitute pay, which suggests limited growth opportunities if you plan to rely solely on this work. When you weigh how much do substitute teachers make in Minnesota, short-term assignments appear more lucrative than long-term ones.

The median salary reflects Minnesota’s steady but capped pay structure for substitutes, highlighting that this path works best as a flexible or supplementary job. For those serious about a career in education, it’s wise to consider district differences and assignment types carefully. If you’re new to teaching or seeking flexible hours, exploring the list of most affordable online degrees in education can be a strategic next step towards a more permanent role.

Colleges and universities pay short-term substitute teachers around $63,430 per year.

How do you renew or maintain a substitute teaching certificate in Minnesota?

Renewing or maintaining a substitute teaching certificate in Minnesota involves specific steps depending on the license type. Follow these key actions to ensure your license stays active and compliant.

Renew Short-Call Substitute License: Apply for renewal every three years through the Minnesota Professional Educator Licensing and Standards Board (PELSB).
Complete Professional Development: Accumulate 125 clock hours of approved training within each five-year period, covering mandated topics like behavior strategies and mental health warning signs.
Submit Documentation: Provide completed professional development records to your local district’s continuing education committee or directly to PELSB if teaching outside Minnesota.
Include a Written Narrative: At renewal, submit a narrative demonstrating compliance with all four required professional development areas.
Note License Expiration: Except for the lifetime license, all substitute licenses expire on June 30 of the expiration year, regardless of when issued.
Maintain Lifetime License: No renewal needed if you hold a Lifetime Short-Call Substitute Teaching License and continue receiving a retirement annuity.
Understand Pilot License Limits: Pilot Short-Call Substitute Licenses expire June 30, 2025, and cannot be renewed.
Pay Application Fees: Submit a $90.25 fee covering the license and required fingerprint background check.
Expect Processing Time: License issuance typically takes 4-6 weeks after all materials are received.

What are the responsibilities of a substitute teacher in Minnesota?

Substitute teachers in Minnesota play a vital role in maintaining instructional continuity and classroom management when the regular teacher is absent. They must fulfill specific responsibilities to ensure students continue learning effectively and the school day runs smoothly.

Follow Lesson Plans: Implement the lesson plans and curriculum guidelines left by the regular teacher to meet instructional objectives without interruption.
Classroom Management: Maintain student behavior, provide a safe and positive learning environment, and adhere to the school’s discipline policies.
Provide Instruction Across Subjects and Grades: Be flexible and prepared to teach various subjects and grade levels as assigned for the day.
Adapt Instruction as Needed: Adjust teaching methods to accommodate diverse learners and respond to individual student needs.
Supervise and Support Students: Monitor students in classrooms, hallways, lunch, recess, and during other assigned duties to ensure safety and order.
Communicate Effectively: Clearly communicate with students for instruction and coordinate with staff or administration for updates or concerns.
Report to Assigned Building Early: Arrive 20-30 minutes before the student day begins to review lesson plans and prepare materials, even if the assignment is assigned late.
Take Attendance and Complete Administrative Tasks: Accurately track attendance, collect homework, and administer quizzes or tests as required.
Professional Conduct: Adhere to the same professional standards as regular teachers, including participation in meetings or conferences for longer assignments.
Duty Hours: Work the same hours as regular staff in the assigned school, varying by elementary or secondary school schedules.
Background Checks and Licensing: Complete comprehensive background checks and hold a valid Minnesota teaching license or Short Call Substitute License.
Assignment Duration Limits: Work up to 10 consecutive days in the same assignment with a short-call license, or up to 20 days with a standard teaching license.
Pay and Flexibility: Receive a daily rate of $160 for a full day or $112 for a half day, with districts having flexibility to adjust pay to address shortages.

Only 56% of substitute teachers receive any training before they begin teaching.

How flexible is a substitute teacher’s schedule in Minnesota?

Substitute teaching in Minnesota offers genuine schedule control that few other roles provide. You decide when to accept assignments, whether for a single day, several consecutive days, or longer-term placements if you hold the right license. This means you can fit work around personal priorities, like family commitments or continuing education. You’re not locked into a fixed timetable, and many districts use automated systems to notify you of openings, allowing last-minute or planned acceptance of jobs.

Additionally, you can select preferred schools or grade levels, tailoring your work environment to your strengths and interests. Half-day or full-day options further help manage your daily workload and income. Flexibility extends not only to scheduling but also to the diversity of teaching situations you encounter, which keeps the work engaging and adaptable.

A substitute teacher from Minnesota who graduated locally shared that the unpredictability was initially challenging. “I had to learn to check for assignments multiple times a day and be ready to shift plans quickly,” he said. Over time, he appreciated the freedom to decline days when personal matters came up, describing it as “a rare balance of professional work and personal life.”

He also noted that the ability to choose assignments meant he could build confidence gradually, starting with short-term jobs before moving into longer placements. This flexibility made substitute teaching a sustainable and rewarding way to stay connected to education while managing life’s demands.

What are the challenges faced by substitute teachers in Minnesota?

Substitute teachers in Minnesota navigate a range of challenges that require adaptability and proactive planning. One key difficulty is managing variable schedules and unpredictable classroom environments, which can disrupt consistency and complicate preparations for each assignment. Additionally, the absence of long-term employment benefits and limited job security may impact financial planning and professional satisfaction. There is also the need to quickly adjust to diverse curricula and distinct school policies without the benefit of ongoing support that full-time teachers might receive. Candidates must ensure they stay informed about current state requirements—review our guide on the Minnesota substitute teacher licensing requirements—to navigate regulatory updates and maintain compliance with evolving standards.

What are the benefits received by a substitute teacher in Minnesota?

Substitute teachers in Minnesota can access various benefits that depend on their licensing, employment status, and assignment type. These advantages support both short-term and long-term substitutes, offering more than just daily pay.

Competitive Daily Pay: Rates typically range from $150 to $200 per day, with some districts offering bonuses for full-week work.
Health and Dental Insurance: Available mainly to building substitutes with tiered licenses assigned continuously to a school.
Paid Leave: Building substitutes may receive paid personal and sick leave under district contracts.
Retirement Benefits: Eligibility for the Minnesota Teachers Retirement Association pension depends on direct district employment and consistent service.
Job Flexibility: Substitutes can select assignments matching their schedules, ideal for part-time work.
Professional Development: Access to training and support through unions and district resources enhances career growth.

To qualify for these benefits, secure the appropriate license—usually a short-call or tiered teaching license—and pursue direct employment with a district rather than third-party agencies. Working regularly or in long-term roles increases access to retirement and paid leave benefits.

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What legal rights do substitute teachers have in Minnesota?

Substitute teachers in Minnesota benefit from specific legal protections and structured guidelines designed to support their work and ensure fair treatment. Knowing these rights helps substitutes navigate their roles confidently and effectively.

Licensing and Training Requirements: Substitutes must hold at least an associate’s degree or complete district training, ensuring they meet professional standards before working.
Short-Call Emergency Substitute Program: This pilot program eases licensing for paraprofessionals with background checks and online applications, expanding access to substitute roles.
Guaranteed Minimum Pay: Substitutes under the pilot program receive at least $200 per day or their regular rate, safeguarding fair compensation through June 2025.
Procedural Protections: Many substitutes have due process rights against dismissal through union representation or district policies, especially for long-term assignments.
Access to Professional Development: Districts must provide at least eight hours of paid annual training to paraprofessionals and eligible substitutes, improving readiness and support skills.
Online Teaching Eligibility: Licensing and compensation rules apply equally to substitutes teaching online, ensuring consistent standards regardless of setting.

What are the career advancement opportunities for substitute teachers in Minnesota?

Substitute teachers in Minnesota have several pathways to advance their careers, moving beyond temporary assignments to more permanent educational roles. Exploring these options thoughtfully can lead to greater job stability and professional growth.

Fully Certified Teacher: Obtain full licensure by completing required coursework and passing state exams, opening doors to permanent teaching positions.
Long-Term Substitute: Secure continuous building assignments that provide consistent work and benefits, which can enhance experience and visibility with districts.
Educational Support Roles: Transition into support positions such as instructional aides or educational assistants, gaining valuable school experience.
Professional Memberships: Join organizations like Education Minnesota to access resources and networking that support career development.
Pathways to Administration: Use classroom experience as a foundation to pursue leadership roles such as counselors or administrators within the school system.

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What do substitute teachers in Minnesota say about their careers?

Completing my substitute teaching program at Lincoln Secondary School gave me the confidence and practical skills needed to thrive in Minnesota’s diverse classrooms. Starting as a substitute in a local school allowed me to experience various teaching styles and student needs firsthand, which has been invaluable for my career development. I truly appreciate the state’s commitment to supporting educators through ongoing professional development, and I feel proud knowing I contribute positively to the community by helping students stay engaged and motivated. The opportunity to immerse myself in Minnesota’s rich cultural heritage and natural environment has also deepened my connection to the students I serve. Every day brings new challenges and rewards that fuel my passion for education. - Therese

After finishing my program at Maple Grove Academy, I started working as a substitute teacher in a local school and immediately felt the impact I could have on young learners. The role has been a journey of personal growth, teaching me patience, adaptability, and the importance of fostering a supportive classroom environment. Minnesota’s unique blend of urban and rural communities offers a diverse set of experiences that enrich my teaching practice and keep me engaged. I find great satisfaction in knowing that my work helps maintain stability and continuity for students, especially during transitional times. It’s a fulfilling way to contribute to the well-being of children and the broader community. - Ling

The substitute teaching program I completed at North Star Preparatory School prepared me well for the dynamic educational landscape in Minnesota. Starting my career as a substitute teacher in a local school has opened doors to various professional advancement opportunities that I hadn’t anticipated. I value the flexibility of the role, which allows me to balance work and further my education while gaining diverse classroom experiences. Minnesota’s strong focus on education equity and community involvement inspires me to continue growing as an educator who can make a meaningful difference. It’s rewarding to see firsthand how my efforts help shape a positive learning environment for all students. - Jake

Other Things You Need to Know About Becoming a Substitute Teacher in Minnesota

Are online substitute teacher training programs in Minnesota legitimate?

When considering online substitute teacher training programs in Minnesota, legitimacy and recognition by school districts are crucial factors. One of the most reputable programs is offered by Substitute Teacher Services, which provides state-approved training specifically tailored for Minnesota substitute teachers. Their program covers essential classroom management techniques, legal responsibilities, and instructional strategies aligned with Minnesota’s standards.

Another widely recognized program is the American Board for Certification of Teacher Excellence (ABCTE), which offers a flexible, nationally accredited online substitute teacher certification, accepted in several states including Minnesota. ABCTE’s program is known for its comprehensive curriculum and credibility, making it a strong choice for candidates seeking a legitimate and respected certification. Both programs emphasize practical skills and legal knowledge necessary for success in the classroom and are frequently endorsed by school districts. Choosing either ensures that substitute teachers meet Minnesota’s educational requirements while benefiting from the convenience of online learning.

Is substitute teaching in Minnesota considered full-time employment?

In Minnesota, substitute teaching is generally not considered full-time employment due to its temporary and variable nature. Substitute teachers are typically hired on an as-needed basis, with assignments ranging from a single day to several weeks, but without guaranteed consistent hours. According to the Minnesota Department of Education, substitutes do not hold the same employment status as full-time teachers and often lack benefits such as health insurance or retirement plans tied to full-time positions.

The Minnesota Education Association notes that many substitutes work fewer than 20 hours per week, which falls short of typical full-time thresholds. Additionally, the Minnesota Substitute Teaching Association highlights that the average daily pay for substitutes ranges from $130 to $180, significantly lower than salaried teachers, reflecting the part-time and temporary nature of the role.

While some substitutes may accumulate enough days to approach full-time work, the lack of job security and benefits means substitute teaching is primarily considered a part-time or contingent employment option rather than full-time work.

What skills do you gain as a substitute teacher in Minnesota?

As a substitute teacher in Minnesota, you gain a diverse set of skills that enhance your educational and professional capabilities. You develop strong classroom management skills by adapting quickly to different environments and student needs. This role sharpens your communication abilities, as you interact effectively with students, staff, and administrators. You also learn flexibility and problem-solving, handling unexpected situations with limited preparation time.

Substitute teaching improves your instructional skills by exposing you to various subjects and teaching methods. You build cultural competency by working with diverse student populations and understanding different learning styles. Time management becomes essential, as you balance lesson delivery and classroom supervision efficiently. These experiences contribute to your growth in leadership and adaptability, which are valuable in many educational and professional settings.

Overall, substitute teaching in Minnesota equips you with practical skills that support career advancement in education or related fields.

Should you substitute teach before becoming a full-time teacher in Minnesota?

Yes, substituting before becoming a full-time teacher in Minnesota is often beneficial. It provides practical classroom experience and helps you understand the daily realities of teaching. Substitute teaching allows you to build classroom management skills and adapt to different grade levels and subjects.

In addition, working as a substitute helps you network with school staff and administrators. This can increase your chances of securing a full-time teaching position later. It also offers flexibility if you are still completing your teaching certification.

However, substitute teaching should not replace formal teacher preparation programs. You still need to meet Minnesota’s licensing requirements, including completing an approved teacher education program and passing required exams. Substitute teaching is a valuable complement to these steps, not a substitute for them.

Overall, gaining substitute experience can strengthen your resume, improve your teaching skills, and provide insight into the profession before committing to a full-time role.

References:

742 Employment. (n.d.). Become a Teacher or Paraeducator Substitute. 742 Employment
Alexandria Public Schools. (2025). Staff Intranet: Substitutes. APS
Anoka-Hennepin Schools. (n.d.). Substitute opportunities. AHS
Ermon, B. (2025). New legislation aiming to help school districts struggling to find substitute teachers. KSTP.com
Minnesota Education. (n.d.). Substitute membership. Minnesota Ed
Osseo Area Schools. (n.d.). Become a substitute teacher or staff. OAS
Princeton Public Schools. (2025). Policy 498 - Substitute (Casual and Long Term), Homebound Teachers and Classified Staff Employment. PPS
Red Rover. (2024). 7 Key Takeaways From the 2023 Substitute Teacher Survey. Red Rover
Teachers Retirement Association. (2025). Membership and salary. TRA Minnesota
Zippia. (2025). Substitute Teacher demographics and statistics in the US. Zippia