Maintainly Review 2025: Pricing, Features, Pros & Cons, Ratings & More
Co-Founder and Chief Data Scientist
Maintainly: Top Cmms Software
4 / 5
Featured CMMS Software Alternatives for Maintainly
$10 per user per month
Google Drive, Slack, Salesforce, and QuickBooks
Request forms and @mentions
Editor's Take
Wrike is a project management platform designed to help teams streamline their workflows and boost productivity. It offers a flexible, user-friendly interface that allows users to manage tasks, track progress, and collaborate on projects in real time. With its customizable dashboards and detailed reporting tools, Wrike provides clear visibility into project timelines and team performance. The platform also supports automation, enabling teams to automate repetitive tasks and reduce manual efforts. Collaboration is enhanced through features like task comments, file sharing, and integrations with tools such as Slack, Microsoft Teams, and Google Workspace. Wrike’s scalability makes it suitable for teams of any size, from small businesses to large enterprises.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
$35 per user per month
30 days
Work orders, equipment management, inventory management
Editor's Take
Click Maint CMMS (Computerized Maintenance Management System) is a powerful tool designed to streamline maintenance operations for businesses of all sizes. It helps organizations manage and automate preventive maintenance, work orders, equipment tracking, and asset management. With an easy-to-use interface, Click Maint CMMS improves efficiency by allowing maintenance teams to schedule tasks, track asset performance, and manage inventory from a centralized platform.
Key features include work order management, preventive maintenance scheduling, asset tracking, and detailed reporting to monitor maintenance activities. The software also integrates with existing ERP and accounting systems, enhancing data flow and operational control.
Click Maint CMMS is ideal for organizations seeking to reduce equipment downtime, improve asset longevity, and streamline maintenance workflows, making it a valuable tool for maintaining operational efficiency and reducing costs.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
$16 per user/month, free plan is available
Yes
work orders, preventive maintenance, asset management
Editor's Take
MaintainX is a mobile-first work order and maintenance management software designed to help businesses streamline their operations by digitizing and automating workflows. It provides an intuitive platform for managing work orders, preventive maintenance, asset management, and safety inspections, all in real-time. The platform's user-friendly interface ensures that maintenance teams can easily track tasks, report issues, and complete checklists from any device.
Key features include work order creation and tracking, real-time reporting, preventive maintenance scheduling, and inventory management. MaintainX also offers robust analytics, enabling businesses to monitor performance and optimize maintenance processes. The software integrates with various platforms, allowing seamless data sharing and enhancing workflow efficiency.
MaintainX is ideal for industries such as manufacturing, facilities management, and hospitality, helping businesses improve operational efficiency, reduce downtime, and maintain compliance with safety standards.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
Maintainly Review
What is Maintainly?
Maintainly is a computerized maintenance management system (CMMS) that streamlines maintenance operations. The platform features work order management that creates, tracks, and manages work orders efficiently. It arranges asset hierarchies—regardless of complexity or industry—from manufacturing, energy, and hotels to churches, aged care, and sports facilities. It supports hierarchy assets with mobile-app scannable QR labels, a detailed audit trail of maintenance history and equipment changes, and geolocation tracking.
What's New in Maintainly?
Touted to be the best CMMS software, Maintainly introduced updates to create a better and more seamless experience. One significant update is the enhanced asset management capabilities, which allow more detailed tracking with improved reporting features and predictive maintenance scheduling. This will reduce downtime and costs for businesses.
Maintainly upgraded its mobile app, offering increased functionality, including offline capabilities, faster real-time notifications, and improved data synchronization with the desktop version.
The CMMS software improved its integration, supporting more third-party applications for data exchange and workflow automation. This makes it easier for businesses to integrate Maintainly with their existing tools and processes.
Lastly, the platform incorporated AI-powered insights, providing businesses with actionable data to optimize maintenance processes and reduce downtime.
Cmms Software
$10 per user per month
Google Drive, Slack, Salesforce, and QuickBooks
Request forms and @mentions
Editor's Take
Wrike is a project management platform designed to help teams streamline their workflows and boost productivity. It offers a flexible, user-friendly interface that allows users to manage tasks, track progress, and collaborate on projects in real time. With its customizable dashboards and detailed reporting tools, Wrike provides clear visibility into project timelines and team performance. The platform also supports automation, enabling teams to automate repetitive tasks and reduce manual efforts. Collaboration is enhanced through features like task comments, file sharing, and integrations with tools such as Slack, Microsoft Teams, and Google Workspace. Wrike’s scalability makes it suitable for teams of any size, from small businesses to large enterprises.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
$35 per user per month
30 days
Work orders, equipment management, inventory management
Editor's Take
Click Maint CMMS (Computerized Maintenance Management System) is a powerful tool designed to streamline maintenance operations for businesses of all sizes. It helps organizations manage and automate preventive maintenance, work orders, equipment tracking, and asset management. With an easy-to-use interface, Click Maint CMMS improves efficiency by allowing maintenance teams to schedule tasks, track asset performance, and manage inventory from a centralized platform.
Key features include work order management, preventive maintenance scheduling, asset tracking, and detailed reporting to monitor maintenance activities. The software also integrates with existing ERP and accounting systems, enhancing data flow and operational control.
Click Maint CMMS is ideal for organizations seeking to reduce equipment downtime, improve asset longevity, and streamline maintenance workflows, making it a valuable tool for maintaining operational efficiency and reducing costs.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
$16 per user/month, free plan is available
Yes
work orders, preventive maintenance, asset management
Editor's Take
MaintainX is a mobile-first work order and maintenance management software designed to help businesses streamline their operations by digitizing and automating workflows. It provides an intuitive platform for managing work orders, preventive maintenance, asset management, and safety inspections, all in real-time. The platform's user-friendly interface ensures that maintenance teams can easily track tasks, report issues, and complete checklists from any device.
Key features include work order creation and tracking, real-time reporting, preventive maintenance scheduling, and inventory management. MaintainX also offers robust analytics, enabling businesses to monitor performance and optimize maintenance processes. The software integrates with various platforms, allowing seamless data sharing and enhancing workflow efficiency.
MaintainX is ideal for industries such as manufacturing, facilities management, and hospitality, helping businesses improve operational efficiency, reduce downtime, and maintain compliance with safety standards.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
How much does Maintainly cost?
Maintainly: Top Cmms Software
4 / 5
Maintainly prices are packaged according to business size, with options for both monthly and annual billing. Upon writing this review, the pricing is designed to accommodate businesses ranging from small teams to large enterprises.
Free
- Unlimited work orders
- Mobile CMMS app
- Maintenance requests
- Preventive maintenance
- Task templates
- Spare part usage
Small Business - $4/user/month
- Unlimited audit trail
- Work order approval
- Email and push notifications
- Asset geolocation tracking
- Custom fields (assets & parts)
Enterprise – $7/user/month
- Unlimited preventative maintenance
- Unlimited reports
- API Access
- Dedicated account manager
- Priority support
Custom pricing plans include:
Inventory add-on – $2/ user/month
- Spare part inventory management
- Inventory barcoding
- Cycle counts
- Purchase orders & stock transfers
- Stock shipments and backorders
Timesheets add-on – $1/user/month
- Auto-populate timesheets with work order data
- Capture non-work-order hours in timesheets
- Overtime, banked hours & allowances
- Timesheet approvals
What Sets Maintainly Apart
Maintainly distinguishes itself with CMMS tools to help request, plan, manage, automate, and track equipment work orders. It generates service reports that create a searchable asset history for reporting, engineering analysis, troubleshooting, or simply as a verified audit trail of maintenance performed, parts consumption, downtime, photos, and document uploads. The platform’s preventive maintenance feature ensures tasks are never missed. Its corrective maintenance capabilities make planning efficient through notifications and multimedia uploads.
Technicians can add and update work orders within the mobile app. They can accept maintenance requests from users who don’t have access rights to the CMMS, keeping everyone informed with automated progress updates. These features provide a powerful solution for maintenance management.
Maintainly Pros
- Comprehensive CMMS tools, built for maintenance teams of 1 to 1000+
- Easy and quick setup
- Lowest total cost of ownership
- Mobile Accessibility
- Automated preventive maintenance
Maintainly Cons
- Integration may be too technical and complex
- Advanced features and higher-tier plans may be costly
Maintainly Core Features
Maintainly: Top Cmms Software
4 / 5
Maintainly’s suite of features optimizes maintenance management for businesses of all sizes. These include:
- Work Order Management: Generate reports for preventive and reactive maintenance work for capturing photos, meter readings, file uploads, downtime, and other metrics. Track and manage work orders with detailed audit trails and multimedia support.
- Preventive Maintenance: Automatically generate and schedule maintenance tasks based on predefined time or metric qualifiers to prevent downtime.
- Asset Management: Prepare asset hierarchies fast. Track and manage with comprehensive reporting and geolocation capabilities for movable assets.
- Maintenance Requests: Allow non-CMMS users to submit maintenance requests and receive automated progress updates, enhancing communication and transparency.
- Mobile CMMS: Manage maintenance tasks on the Maintainly app, ensuring flexibility and accessibility for technicians.
Benefits of using Maintainly
- Efficient: Streamlines operations work order and asset management to reduce downtime.
- Flexibility: Mobile CMMS can be used anywhere and are not limited by location.
- Automated Tasks: Automated scheduling of maintenance tasks helps prevent equipment failures and extends asset lifespan.
- Fast Updates: The app facilitates faster mobile notifications and multimedia uploads to keep stakeholders informed.
- Comprehensive Reporting: Generates detailed, searchable reports for engineering analysis, troubleshooting, and maintaining audit trails.
Does Maintainly Integrate with Payroll and HR Systems?
Maintainly’s integration capabilities extend to financial and human resource operations, enabling businesses to streamline data exchange beyond core maintenance tasks. Leveraging secure APIs and standardized data protocols, organizations can connect their maintenance platform with established payroll systems and HR software. This integration facilitates real-time synchronization of employee work schedules, automated payment workflows, and consolidated reporting, thereby enhancing overall operational efficiency without compromising data security.
What business types use Maintainly?
Businesses spanning different industries require efficient management. Maintainly can be used by key sectors such as:
- Manufacturing: Manages machinery and equipment.
- Healthcare: Helps maintain medical equipment and facility infrastructure.
- Facilities Management: Oversees the maintenance of buildings, HVAC systems, and other infrastructure.
- Hospitality: Ensures upkeep of hotel facilities and equipment.
- Transportation and Logistics: Facilitates fleet maintenance and management.
- Utilities and Energy: Supports power plants, grids, and other essential infrastructure.
How does Maintainly support sustainability initiatives within organizations?
Incorporating sustainability into maintenance practices is becoming essential for many businesses aiming to reduce their environmental impact. Maintainly offers several features that support eco-friendly operations:
- Energy Usage Tracking: By monitoring equipment performance and usage patterns, Maintainly can help organizations identify energy-intensive assets. Businesses can optimize these assets to reduce consumption and lower energy costs.
- Lifecycle Management: The platform enables detailed tracking of asset lifecycles, encouraging timely maintenance that extends equipment lifespan. This proactive approach minimizes waste and reduces the need for frequent replacements.
- Digital Documentation and Paper Reduction: With Maintainly’s mobile CMMS and digital record-keeping, organizations can transition away from paper-based processes. This shift to digital not only improves efficiency but also cuts down on paper usage, supporting sustainability goals.
- Sustainable Procurement Insights: Maintainly’s asset and inventory tracking help businesses make informed procurement choices by analyzing spare part usage and performance. This data can guide sustainable purchasing decisions, such as choosing longer-lasting parts or eco-friendly suppliers.
These features allow organizations to integrate sustainability into their maintenance strategy, benefiting both their operations and the environment.
How Maintainly Integrates with CRM Tools to Enhance Business Efficiency
Streamlined integration between CMMS platforms and CRM tools plays a critical role in improving overall business operations. Maintainly supports integration with customer relationship management systems, allowing organizations to bridge the gap between maintenance management and customer engagement processes.
By enabling synchronization between equipment-related data and customer records, businesses can efficiently link maintenance schedules with client service contracts. For example, companies can use this integration to alert customers about upcoming maintenance or resolve service issues in real-time, fostering better customer relationships and increased operational transparency.
Additionally, leveraging a robust CRM solution alongside Maintainly can unify communication between teams, helping sales and support staff stay informed about operational updates.
Maintaining alignment between maintenance management and customer relationship efforts ensures businesses not only achieve operational excellence but also enhance long-term customer satisfaction.
Best 3 alternatives to Maintainly
MaintainX
4.95 / 5
MaintainX emerges as a platform aimed at simplifying the complexities inherent in managing maintenance operations. Although the source provided only limited details, it suggests that the solution is fashioned to help streamline task management and support daily maintenance workflows—key considerations for those exploring CMMS software options. The design is oriented toward improving operational efficiency, ensuring that teams have a user-friendly yet robust tool at their disposal. For prospective customers, MaintainX represents a promising option when weighing the merits of various maintenance management systems.
Click Maint CMMS
4.7 / 5
Click Maint CMMS is presented as a maintenance management solution intended to streamline typical operational tasks within maintenance workflows. Its framework is designed to cover the essential aspects of managing and tracking maintenance activities, offering prospective users a unified approach to addressing their maintenance challenges. While the available overview details remain intentionally general, the product is positioned as an option for organizations exploring the realm of CMMS software solutions. Prospective customers are encouraged to assess how Click Maint CMMS might align with their specific maintenance management needs.
Wrike
4.15 / 5
Wrike emerges in the realm of project collaboration software as a solution designed with teams in mind, promising an environment that supports streamlined coordination and efficient project management. Although the available source details remain sparse, Wrike's brief positioning hints at an underlying framework aimed at optimizing collaborative workflows for varying project scales. Its general profile suggests that it caters to teams seeking a central hub for managing project tasks and enhancing communication. For prospective customers exploring project collaboration options, Wrike presents itself as a candidate worthy of further investigation to clarify its full range of capabilities.
Frequently Asked Questions (FAQs)
Maintainly stores data using Amazon Web Servers (AWS), one of the world’s largest cloud providers. AWS is hosted in a data center protected by 24-hour surveillance to ensure the application is always updated with the latest security patches. Maintainly’s data center is EU safe harbor compliant, and all plans include SSL encryption.
Users who sign up get access to Maintainly’s top plan for free for 14 days with no obligation and no credit card required. After 14 days, you will be automatically diverted to the free plan. Users can sign up for a paid plan during or after the trial period. They can upgrade or downgrade and their data will not be affected.
If you cancel before the end of your billing period, you’ll retain access until that billing period is over. Any usage, including during the trial period, will fall under Maintainly’s Terms of Service.
Maintainly employs encryption methods for data storage and transmission to secure information. The platform also includes user authentication and access controls, allowing businesses to identify who has access to various features and data within the system. Regular security audits and updates are conducted to protect Maintainly against potential threats.
It remains the user's data. With Maintainly, users retain full ownership of their data. All information they input and generate within the system remains their property.
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