Best Todoist Alternatives & Competitors for 2025
Co-Founder and Chief Data Scientist
Read more about MaintainX
MaintainX emerges as a platform aimed at simplifying the complexities inherent in managing maintenance operations. Although the source provided only limited details, it suggests that the solution is fashioned to help streamline task management and support daily maintenance workflows—key considerations for those exploring CMMS software options. The design is oriented toward improving operational efficiency, ensuring that teams have a user-friendly yet robust tool at their disposal. For prospective customers, MaintainX represents a promising option when weighing the merits of various maintenance management systems.
Key Features of MaintainX
- Comprehensive Work Order Management System
- Automated Regular Preventive Maintenance Scheduling
- Advanced IoT-Powered Predictive Maintenance Analytics
- Robust Integrated Asset Management Platform
- Customizable Reporting and Dashboard Insights
- Mobile Application for Field Technicians
- Efficient Materials and Inventory Management
- Seamless IoT Integration for Automation
Price of MaintainX
MaintainX offers tailored pricing plans for diverse organizations. The Basic plan is free, ideal for small teams digitizing work orders. Essential costs $16 per user monthly when billed annually, or $21 if monthly, and delivers streamlined maintenance with imaging and longer analytics access. The Premium plan, at $49 per user monthly (annual) or $59 monthly, provides advanced analytics, inventory, and purchase order management with a dedicated account manager. For larger enterprises, a custom-priced offering includes enhanced security and multi-site management. Free trials of Essential and Premium let you explore these features.
Read more about Click Maint CMMS
Click Maint CMMS is presented as a maintenance management solution intended to streamline typical operational tasks within maintenance workflows. Its framework is designed to cover the essential aspects of managing and tracking maintenance activities, offering prospective users a unified approach to addressing their maintenance challenges. While the available overview details remain intentionally general, the product is positioned as an option for organizations exploring the realm of CMMS software solutions. Prospective customers are encouraged to assess how Click Maint CMMS might align with their specific maintenance management needs.
Key Features of Click Maint CMMS
- Robust work order management system
- Automated preventive maintenance scheduling module
- Comprehensive asset management with tracking
- Efficient inventory control and reordering
- Mobile accessibility enabling on-the-go updates
- Insightful reporting and data analytics
- Customizable dashboards offering real-time visibility
- Multi-site management supporting diverse operations
Price of Click Maint CMMS
Click Maint CMMS offers a Professional Plan designed for small to mid-sized operations at $35 per user per month on an annual subscription, with an alternative monthly rate of $42 per user. This plan packs essential features, including work order management, preventive maintenance scheduling, robust asset tracking and inventory tools, along with performance reports and mobile app compatibility. Additionally, a hassle-free 30-day free trial requires no credit card, even offering an optional live walkthrough with an expert. Prospective users can quickly grasp the cost structure and key functionalities provided efficiently.
Read more about Wrike
Wrike emerges in the realm of project collaboration software as a solution designed with teams in mind, promising an environment that supports streamlined coordination and efficient project management. Although the available source details remain sparse, Wrike's brief positioning hints at an underlying framework aimed at optimizing collaborative workflows for varying project scales. Its general profile suggests that it caters to teams seeking a central hub for managing project tasks and enhancing communication. For prospective customers exploring project collaboration options, Wrike presents itself as a candidate worthy of further investigation to clarify its full range of capabilities.
Key Features of Wrike
- Task Management for effective teams
- Robust Project Planning with Kanban
- Collaboration Tools via shared workspaces
- Real-Time Reporting for instant visibility
- Mobile Access for on-the-go teams
- Integrations with over 400 applications
- Automation to streamline repetitive tasks
- Custom Dashboards for key insights
Price of Wrike
Wrike offers flexible pricing plans. The Free Plan is ideal for small teams with a simple task list at zero cost. The Team Plan, priced at $10 per user monthly, delivers unlimited projects and effective Gantt charts. At $24.80 per user monthly, the Business Plan extends features with nested projects and advanced reporting. The Enterprise and Pinnacle Plans require direct inquiries, offering superior security and management capabilities designed for large organizations. Experience all premium functionalities risk-free with a 14-day trial that does not require a credit card. Contact vendor.
Read more about Worktrek
Worktrek presents itself as a dynamic solution for organizations looking to streamline their asset management and maintenance scheduling. Its intuitive design and powerful functionality offer a platform where users can quickly get to grips with essential maintenance operations. Blending a user-friendly interface with robust capabilities, Worktrek appears aimed at reducing the complexities of managing equipment upkeep while ensuring operational efficiency. For prospective adopters of CMMS software, this solution promises an integrated approach that could be key to optimizing maintenance workflows.
Key Features of Worktrek
- Advanced Work Order Management System
- Automated Preventive Maintenance Scheduling Solution
- Efficient Asset and Inventory Management
- Real-Time Work Request Management Module
- Mobile Field Accessibility and Logging
- Customizable Dashboards with Integrated Analytics
- Seamless Multi-Site Operations Integration Platform
- Comprehensive Compliance and Notification Alerts
Price of Worktrek
Worktrek offers three main pricing plans designed for varied organizational needs. The Starter Plan, beginning at $29 per user monthly, provides essential tools like work orders, asset management, and basic inventory control. In contrast, the Professional Plan is priced at $49 per user monthly, delivering advanced solutions including contract management and preventive maintenance. For comprehensive demands, the Enterprise Plan requires contacting Worktrek for custom pricing details. A free trial is available for users eager to explore key functionalities such as work orders and service catalogs before committing to a subscription.
Read more about MVP One
MVP One presents itself as a modern solution designed for maintenance management, aiming to streamline work order handling and asset upkeep in environments where operational efficiency is paramount. Its intuitive design promises a balance between functionality and ease of navigation, enabling users to promptly address and record maintenance activities. The product’s adaptable features are tailored for organizations seeking an agile and insightful approach to managing their maintenance requirements, making it a potential candidate for those evaluating CMMS solutions. Overall, MVP One is positioned as a robust tool that marries practicality with innovation, offering a fresh perspective on maintaining and optimizing industrial assets.
Key Features of MVP One
- Work Order Management
- Preventative Maintenance
- Predictive Maintenance
- Mobile CMMS
- Reporting & Dashboards
- Real-Time Alerts
- Integration Options
- Vendor Management
Price of MVP One
MVP One delivers flexible pricing based on evolving maintenance needs. The Bronze plan starts at $45 per named user monthly, offering essential features ideal for small teams. Scaling up, the Silver plan is priced at $75 per named user monthly with added custom reports and live support for enhanced operations. For more complex, integrated requirements, the Gold plan is available by contacting the vendor directly, ensuring capacity for extensive enterprise features. A free trial lets prospective users test functionality before commitment, making pricing accessible and adaptive to diverse demands today.
EZ Maintenance
4.75 / 5
Read more about EZ Maintenance
Key Features of EZ Maintenance
- Efficient Integrated Multi-Facility Maintenance Management
- Streamlined Digital Work Order Management
- Automated Scheduled Preventive Maintenance System
- Robust Comprehensive Maintenance History Tracking
- Fully Accessible Mobile Platform Solutions
- Highly Customizable Reporting And Analytics
- Reliable Robust Inventory Control Integration
- Superior Effective Vendor Relationship Management
Price of EZ Maintenance
EZ Maintenance offers a straightforward pricing model aimed at companies seeking comprehensive maintenance software. The sole available Standard Plan is priced at $2,995 per year and includes an all-encompassing suite for scheduling, tracking, and control of maintenance tasks across various equipment and vehicles. It supports unlimited tracking, efficient scheduling and work order production, and provides detailed tracking of material and labor costs. Additionally, it is network-ready with multi-user capability and all essential modules included. Phone support, a knowledge base, help guides, and video tutorials further enhance its value for users.
Read more about Qualer
Qualer is introduced as a solution within the CMMS landscape designed to support maintenance management efforts, though the specific functionalities remain broadly outlined. Its formulation hints at a focus on refining maintenance operations, suggesting that organizations might expect an approach that simplifies and modernizes everyday upkeep tasks. While exact details are not provided, the platform appears to be positioned as a potentially integral tool for those seeking to enhance operational efficiency in their maintenance processes. For prospective customers evaluating CMMS software, Qualer may represent an appealing candidate worth further exploration in the quest for streamlined maintenance management.
Key Features of Qualer
- Real-time Management of Critical Assets
- Automated Equipment Calibration Management Process
- Scheduled Preventive Maintenance Scheduling Tool
- Robust Audit and Compliance Tracking
- Detailed Reporting and Analytics Dashboard
- Mobile Accessibility via Smart Devices
- Efficient Inventory Management and Tracking
- Customizable Workflows for Operational Efficiency
Price of Qualer
Qualer delivers tailored asset management solutions through three flexible pricing plans. The Asset Control Basic plan targets laboratories needing streamlined internal asset oversight with capabilities such as unlimited users, detailed lifecycle tracking, and customizable reports. For laboratories employing internal service and calibration teams, the Asset Control Plus plan builds upon Basic by enhancing workflow management with certification generation and document handling. Lastly, the Service Assurance plan expands the feature set for commercial calibration and service providers with invoicing and customer agreement management. Pricing details are available upon inquiry with Qualer.
NEXGEN Asset Management
4.6 / 5
Read more about NEXGEN Asset Management
NEXGEN Asset Management stands out for its ability to consolidate essential asset data into a single platform, granting users quick access to work histories, maintenance schedules, and repair documentation that support well-informed decision-making and enhanced operational control. Its powerful Computerized Maintenance Management System (CMMS) simplifies the tracking of maintenance tasks and cost recording, both on-site and remotely. The system’s advanced preventive maintenance capabilities help organizations plan upkeep in advance, thereby minimizing unexpected equipment failures and prolonging asset lifespan. Furthermore, NEXGEN’s seamless integration with other enterprise systems and its high degree of customization make it a versatile solution tailored to meet diverse organizational requirements.
Key Features of NEXGEN Asset Management
- Asset Management Intelligence
- Asset Condition Index (ACI)
- Computerized Maintenance Management System (CMMS) Integration
- Real-Time Analytics and Reporting
- Predictive and Preventative Maintenance
- Work Order Management
- Integration with IoT Devices
- Cloud-Based Deployment
Price of NEXGEN Asset Management
NEXGEN Asset Management requires a $25,000 entry-level fee per installation, with subsequent annual subscription costs at $2,000 per year for each concurrent user. Comprehensive access to the full suite is included in the pricing, covering essential software features alongside support, maintenance, and updates. Prospective clients benefit from varied support channels such as phone, live chat, email, and access to a knowledge base and community forum. Detailed pricing structures are upfront, ensuring clients grasp the investment required for an optimal software solution. Pricing remains transparent to clients.
Fiix CMMS
4.4 / 5
Read more about Fiix CMMS
Fiix CMMS overview
Fiix CMMS is presented as a comprehensive software solution tailored to streamline and manage maintenance operations, designed with prospective users in mind who seek an effective tool for maintaining uptime. The platform appears engineered to centralize various maintenance tasks, providing a unified experience that balances ease of use with operational efficiency. Its design, while not exhaustively detailed here, seems to prioritize flexibility and reliability, aiming to serve organizations that need a robust system to schedule, track, and optimize maintenance workflows. In essence, Fiix CMMS offers a modern approach to maintenance management that could be appealing to customers looking to improve asset reliability without overwhelming complexity.
Key Features of Fiix CMMS
- Comprehensive Digital Work Order Management
- Efficient Customisable Preventative Maintenance Scheduling
- Instant Responsive Mobile Field Accessibility
- Custom Reporting & Dynamic Dashboards
- Seamless Cross-Platform Enterprise Integration Capabilities
- Efficient Inventory and Materials Management
- Tailored Customizable Workflow Process Management
- Instant Real-Time Alert Notification System
Price of Fiix CMMS
Fiix CMMS provides flexible pricing tailored to diverse business needs. Its Free Plan offers essential features at no cost, including work order management and preventive maintenance with no trials or credit card requirement. The Basic Plan, at $45 per user monthly, enables unlimited tasks, comprehensive reporting, and reliable support for smaller teams. The Professional Plan, priced at $75 per user each month, serves larger groups with multi-site management, AI-driven insights, and custom analytics. For extensive needs, the Enterprise Plan offers customizable solutions with pricing available upon request for more information.
Sockeye
4.35 / 5
Read more about Sockeye
Sockeye salmon delivers a robust array of nutritional benefits, boasting high concentrations of omega-3 fatty acids such as EPA and DHA—factors that play a vital role in supporting cardiovascular well-being. Its striking natural hue is a testament to the presence of powerful antioxidants like astaxanthin, which not only combats inflammation and oxidative stress but also may help lower the risk of chronic conditions. Furthermore, each serving provides ample protein along with essential vitamins and minerals, including vitamin D and selenium, while its wild-caught origin ensures a cleaner profile with reduced levels of contaminants compared to farmed alternatives.
Key Features of Sockeye
- Intuitive, user-friendly interface system design
- Real-time robust dynamic data processing
- Fully customizable interactive data dashboards
- Advanced comprehensive robust reporting tools
- Seamless integration with existing systems
- Scalable architecture for growing demands
- Comprehensive and proactive data security
- Mobile-enabled access for anytime usage
Price of Sockeye
There isn’t any publicly available pricing information for Sockeye software. Interested customers must contact the vendor directly to receive accurate details and tailor-made pricing options. The vendor currently does not disclose any specific plans or pricing structures, whether they’re based on user count or usage. Direct communication with Sockeye’s customer support is necessary to obtain the relevant, updated pricing information that fits your software solution needs.
Overview
Choosing the right task management software can be overwhelming, especially when your productivity depends on it. While Todoist is a popular choice, it might not meet everyone's unique needs, whether due to limited features, pricing, or integration options.
If you find yourself struggling with these limitations or simply want to explore better ways to organize your tasks, this article will guide you through a variety of alternatives tailored to different work styles and priorities.
By reading this article, you’ll gain insights into solutions that can enhance your workflow, improve collaboration, and boost your efficiency. You'll be better equipped to select a tool that truly fits your personal or professional requirements, helping you get more done with less hassle.
What is Todoist?
Todoist is a powerful productivity tool that helps users organize, prioritize, and track tasks efficiently through a clear hierarchical system of projects, subprojects, and sections. It allows setting deadlines and priorities, while labels enhance task filtering to maintain focus on high-impact activities.
The software supports multiple customizable views like daily and weekly agendas to fit varied planning styles. Its advanced search and filter options enable quick retrieval of specific tasks, which is crucial for managing complex workloads. Recurring task scheduling ranges from simple to intricate patterns, accommodating ongoing and repetitive responsibilities.
One of Todoist’s major strengths is its seamless synchronization across more than ten platforms and numerous integrations, including Google Calendar, Gmail, Outlook, Slack, and Dropbox. This cross-platform capability ensures task lists stay current on all devices and allows importing emails or web content as tasks directly.
Features such as location-based reminders provide context-sensitive alerts, enhancing task relevance by triggering notifications upon arriving at or leaving designated places. Automated backups secure data integrity, while shared projects foster collaboration by enabling team members to assign tasks, monitor progress, and centralize communication.
Personalization options like customizable themes improve user experience by tailoring the interface to individual preferences. Todoist’s design philosophy emphasizes simplicity and intuitive task capture, promoting smooth adoption for both solo users and teams.
For those evaluating software options, understanding the give the limitations of computerised accounting system might provide valuable insights, especially when considering productivity tools that integrate with broader business processes.
What to look for in Todoist alternatives?
When seeking a replacement for Todoist, prioritize tools that streamline task input and organization. Look for software enabling swift task capture, flexible project hierarchies, and customizable templates to suit both solo users and teams. A system that supports various views—lists, calendars, boards—can better match diverse workflows.
Cross-device synchronization remains essential. Ensure the alternative reliably syncs tasks across desktop, mobile, and web platforms, preserving workflow continuity wherever you operate.
For collaborative environments, robust team features are non-negotiable. Effective task assignment, real-time comments, workload monitoring, and adjustable notifications foster clear communication and keep projects transparent.
Customization options such as themes and notification settings enhance user engagement and can accelerate adoption within organizations.
Automation and integration capabilities are critical. Seamless linking with emails, calendars, browsers, and other productivity tools reduces manual effort and minimizes the risk of missed deadlines.
Reminder systems should support both time-based and location-based alerts, ensuring tasks receive attention precisely when required.
For professional use, safeguarding data through reliable backup, restore, and security mechanisms is vital to protect sensitive information.
Finally, consider the user experience carefully. A clean, intuitive interface with a gentle learning curve encourages swift onboarding and sustained use.
Exploring alternatives also means understanding how Todoist’s strengths compare to options tailored for your needs. For example, organizations interested in workforce and task management might find additional insights by reviewing popular absence management softwares, which can complement or integrate with task management solutions effectively.
Frequently Asked Questions about Todoist
Common alternatives include Trello, Asana, Microsoft To Do, Basecamp, Any.do, Remember The Milk, nTask, Nuclino, Things 3, and Amie. These vary widely in their approach to task and project management, catering to different user needs.
Several options provide free plans with core task management features. Noteworthy free alternatives are Trello, Asana (limited to 15 users), Microsoft To Do, and nTask, making them accessible for individuals and smaller teams.
Trello is recognized for its Kanban-style, visually oriented interface, enabling users to manage tasks through boards and cards for a highly intuitive workflow.
Options like Asana, Trello, Basecamp, and nTask offer comprehensive features that promote teamwork, including task assignment, project oversight, and team communication.
Apps such as Things 3 and Routine focus on individual task management, providing streamlined environments ideal for organizing personal projects and daily routines.
Many, notably Asana and Trello, offer extensive integrations with popular tools like Slack, Outlook, and Dropbox, facilitating smoother workflow connections.
Microsoft To Do and Any.do are favored for their straightforward, easy-to-use interfaces, catering to users who prefer uncomplicated task management.
Amie, Morgen, and Routine integrate calendar functions with task management, helping users coordinate their schedules alongside their to-dos.
Routine and Motion are designed for users focusing on habit formation and time blocking, allowing structured planning of daily activities alongside tasks.
Most alternatives have a free tier with basic features, with paid plans offering advanced options typically ranging between $4 and $17.50 per user per month, depending on the service and plan level.
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