Best Expensya Alternatives & Competitors for 2025

Monday.com is a highly adaptable platform designed to streamline work and project management for teams of various sizes. Its user-friendly, visually organized interface, enhanced by color-coded elements, allows users to navigate effortlessly without needing technical skills. With over 200 ready-made templates and a straightforward drag-and-drop system, teams can quickly set up workflows and begin managing tasks efficiently. Additionally, its powerful dashboard builder and no-code automation tools help users visualize data clearly and eliminate repetitive processes, boosting overall productivity.

• Visual Board Structure
• Customizable Columns
• Multiple Board Views
• Automations
• Integrations
• Dashboards and Reporting
• Time Tracking
• Mobile App Support

monday.com offers a Free Plan for up to two users at no cost, ideal for individuals or small teams. The Basic Plan costs $12 per seat monthly and includes unlimited boards and prioritized support. The Standard Plan at $17 per seat monthly adds timeline and calendar views, guest access, and automation limits of 250 actions. The Pro Plan, $28 per seat monthly, significantly increases automation and integrations to 25,000 actions and introduces private boards and enhanced analytics. Enterprise pricing is custom and includes advanced security and premium support. A 14-day free trial of Pro is available.

WorkOtter is introduced as a project and portfolio management solution designed to streamline the oversight of complex projects and resource allocation. Its approach blends flexibility with precision, aiming to cater to the multifaceted needs of organizations seeking to enhance their strategic workflows. The platform is portrayed as an agile tool that supports teams in managing diverse project elements efficiently, reflecting a commitment to clarity and operational excellence. Overall, WorkOtter positions itself as a competitive option for businesses keen on harnessing an integrated solution for their project management challenges.

• Project Planning and Timeline Management
• Gantt Chart Visualization for Projects
• Interactive Project Performance Metric Dashboards
• Multiple Dynamic Project Viewing Options
• Resource Allocation and Budget Tracking
• Customizable Project Workflows for Teams
• Seamless Integration with Key Platforms
• Detailed Performance and Issue Reporting

WorkOtter presents a tiered pricing strategy tailored for project and portfolio management. The Requestor plan is free, designed for service requests and basic resource forecasting. For contractors and consultants, the Member License costs $10 per user monthly, offering timesheets and note creation. The Team License, at $20 per user monthly, expands functionality with dashboards, expense tracking, risk management, and collaboration features. The Manager License, priced at $35 per user monthly, integrates advanced project, resource, and portfolio management capabilities with seamless software synchronization. Plans remain flexible for diverse teams. Overall cost-effective.

Sage Intacct is a cloud-based financial management platform that empowers businesses with real-time access to vital financial data, allowing teams to operate remotely without losing any system capabilities. Its customizable dashboards deliver immediate financial insights, enabling leaders to make well-informed decisions quickly and confidently. The software is especially beneficial for organizations with complex or international operations, as it supports multi-entity consolidations and multiple currencies with ease. Additionally, Sage Intacct automates key accounting tasks and integrates smoothly with other business tools, enhancing efficiency while ensuring data accuracy and robust security.

• Intelligent, Automated General Ledger System
• Real-Time, Optimized Cash Management
• Automated Accounts Receivable and Payable Processing
• Interactive, Real-Time KPI Dashboard Interface
• Extensible Pre-Built and Custom Reporting Suite
• Advanced Intelligent Workflow Automation Engine
• Comprehensive Integrated Multi-Entity Financial Management
• Accessible Mobile Access Platform

Sage Intacct’s subscription pricing model offers three distinct packages to meet diverse business needs. The Essentials plan begins at £6,570 per year, providing fundamental ledger, receivables, payables, and core modules with basic project tracking. The Pro package, starting at £10,147 annually, extends these services with advanced functionalities, including revenue recognition, multi-currency support, and improved project costing. For companies requiring tailored solutions, the Bespoke package offers custom pricing and personalized modules based on specific operational demands. Contact Sage Intacct directly for further pricing details and options. Additional terms may apply now.

Celoxis emerges as a project management solution aimed at helping teams handle their projects with clear structure and organization. It is presented as a tool that streamlines planning and tracking tasks while addressing the common challenges encountered during project execution. Designed to cater to diverse business needs, Celoxis offers a platform where project coordination and resource management are integrated into a unified environment. Though specific details are not provided here, the solution positions itself as a viable option for companies seeking efficient oversight of their project-related operations.

• Task management, deadlines and priorities
• Project planning using dynamic tools
• Efficient resource management and scheduling
• Real-time project tracking and analysis
• Accurate financial management and forecasting
• Seamless collaboration with shared tools
• Mobile accessibility for remote work
• Extensive integration with business applications

Celoxis provides two straightforward pricing plans. The Cloud (SaaS) plan costs $25 per user per month, billed annually, and requires a minimum of five users. This hosted option includes robust project management, resource coordination, collaboration, and a free client portal with additional file storage available. Alternatively, the On-Premise plan—designed for companies preferring in-house hosting—operates on a one-time license fee model, with pricing details provided upon inquiry. Both plans offer a free 14-day trial to fully assess the platform before commitment. Each option features flexible capabilities for business success.

Wrike emerges in the realm of project collaboration software as a solution designed with teams in mind, promising an environment that supports streamlined coordination and efficient project management. Although the available source details remain sparse, Wrike's brief positioning hints at an underlying framework aimed at optimizing collaborative workflows for varying project scales. Its general profile suggests that it caters to teams seeking a central hub for managing project tasks and enhancing communication. For prospective customers exploring project collaboration options, Wrike presents itself as a candidate worthy of further investigation to clarify its full range of capabilities.

• Task Management for effective teams
• Robust Project Planning with Kanban
• Collaboration Tools via shared workspaces
• Real-Time Reporting for instant visibility
• Mobile Access for on-the-go teams
• Integrations with over 400 applications
• Automation to streamline repetitive tasks
• Custom Dashboards for key insights

Wrike offers flexible pricing plans. The Free Plan is ideal for small teams with a simple task list at zero cost. The Team Plan, priced at $10 per user monthly, delivers unlimited projects and effective Gantt charts. At $24.80 per user monthly, the Business Plan extends features with nested projects and advanced reporting. The Enterprise and Pinnacle Plans require direct inquiries, offering superior security and management capabilities designed for large organizations. Experience all premium functionalities risk-free with a 14-day trial that does not require a credit card. Contact vendor.

ConnectWise PSA is presented as a professional services automation solution engineered to streamline service delivery for organizations of varying sizes. This software offers a unified platform designed to support essential business operations, aiming to reduce administrative burdens while promoting operational efficiency. With its dynamic and adaptable design, ConnectWise PSA aspires to simplify complex workflows and optimize service management. For prospective users exploring professional services automation tools, this solution presents a noteworthy option that emphasizes ease of use and integrated process management.

• Comprehensive Sales Force Automation Suite
• Integrated Task and Activity Management
• Streamlined Quote and Order Management
• Efficient Customer Contract Management Module
• Robust Reporting and Customizable Dashboards
• Accurate Forecasting for Revenue Planning
• Precise Time Tracking and Billing
• Automated Workflow Integration and Execution

ConnectWise PSA offers three pricing structures designed for various business sizes. The Small-Business plan costs around 14% above the typical PSA solution, providing an approach aimed at smaller operations. In contrast, the Mid-Market plan is about 11% higher than average, balancing affordability with essential functionality. Meanwhile, the Enterprise plan commands a premium, approximately 36% above other solutions, catering to larger organizations with more complex requirements. Note that specific pricing details and features remain undisclosed; prospective customers should contact the vendor directly to obtain precise information tailored to their needs immediately.

elapseit is an integrated cloud-based platform designed to streamline project management, resource planning, and time tracking for businesses of all sizes. It offers a comprehensive suite of tools that facilitate efficient allocation of resources, tracking of project progress, and management of financial aspects such as invoicing and expense tracking. With features like Gantt charts, Kanban boards, and real-time dashboards, elapseit enables teams to collaborate effectively, monitor workloads, and ensure projects are delivered on time and within budget. The platform supports multi-language invoicing and is accessible via web and mobile applications, making it a versatile solution for global teams.

• Resource Planning
• Time Tracking
• Task Management
• Gantt Chart
• Kanban Board
• Invoicing
• Expense Tracking

1. Resourcing Plan: Priced at $14 per user per month (billed monthly), this plan includes features such as time tracking, resource management, forecasting, unlimited users and projects, multi-language invoicing, and audit logs.
2. Complete Plan: At $21 per user per month (billed monthly), this plan encompasses all features of the Resourcing Plan and adds task management capabilities, including Gantt charts and Kanban boards for enhanced project tracking.
3. Enterprise Plan: This is a customizable plan tailored to specific organizational requirements. It includes all features of the Complete Plan, along with personalized integrations, dedicated support, an isolated environment, and a custom URL. Pricing for this plan is available upon request.

All plans come with a 30-day free trial, allowing businesses to explore the platform's capabilities before committing to a subscription.

Ad Astra emerges as an innovative solution that streamlines educational scheduling through its remarkably intuitive interface, simplifying the intricate processes in course arrangement and resource allocation. By leveraging advanced predictive analytics, this tool strategically harnesses historical data and student demand metrics to optimize class placement, thereby enhancing enrollment efficiency and mitigating potential disruptions. Its comprehensive room assignment feature not only filters requirements based on capacity and technical criteria but also reduces manual scheduling burdens, all backed by a responsive customer support system that enriches the overall user experience.

• Advanced Scheduling Optimization for Institutions
• Robust Data Analytics Capabilities Provided
• Interactive What-If Scenarios Simulation Tools
• Accurate Course Demand Forecasting Engine
• Instant Real-Time Updates Integration Mechanism
• Customizable KPI Dashboards for Reporting
• Seamless Mobile Accessibility Across Platforms
• Seamless Integration With Other Systems

Currently, Ad Astra’s vendor doesn’t provide specific pricing details publicly. Prospective customers are advised to contact the vendor directly for the most up-to-date information regarding available plans. This direct approach will ensure you receive accurate insights on any potential subscription models or fee structures tailored to your company’s needs.

Asana emerges as a dynamic project collaboration solution, designed to empower teams with intuitive task management and streamlined coordination. It offers a robust platform that balances simplicity with a suite of integrative tools, ensuring that every project benefits from clear progress tracking and efficient workflow organization. Prospective customers of project collaboration software will find Asana a compelling option, one that marries straightforward usability with the depth needed to support intricate team dynamics, all within an environment that elevates productivity across diverse work settings.

• Efficient task creation and assignment
• Set due dates and prioritize
• Customizable project views and mapping
• Automated workflows and task dependencies
• Streamlined dashboards and report generation
• Robust integrations with essential apps
• Mobile, desktop apps support collaboration
• Effective resource scheduling and workload

Asana’s pricing offers flexible options for every team size and project complexity. The free Personal plan caters to users and small teams with essential task management. The Starter plan introduces additional features and a monthly per-user fee, while the Advanced plan scales up with enhanced automation and resource oversight. For larger organizations, the Enterprise plans require direct contact for tailored quotes and advanced capabilities, including team-wide and portfolio management tools. With clear tiered structures based on monthly or annual billing cycles, prospective customers can choose a solution matching their needs.

Skedda streamlines desk booking by consolidating reservations into one centralized hub, eliminating scheduling overlaps and ensuring employees have up-to-date visibility on desk availability. The platform automates routine administrative tasks, allowing organizations to conserve valuable time and shift focus to strategic priorities. Its tailored access settings empower larger teams to designate specific zones, fostering an organized workspace that adapts to hybrid environments. Additionally, data-driven insights into booking trends enable companies to optimize space usage and reallocate resources for greater operational efficiency.

• Interactive Customizable Venue Floor Plans
• Configurable Custom Rules and Roles Management
• Comprehensive Multi-View Booking Calendar System
• Seamless Calendar Integration with Major Platforms
• Data-Driven Workplace Intelligence and Analytics
• Mobile-Optimized Dynamic Booking on-the-Go Accessibility
• Robust Access Control with Permission Settings
• In-Depth Detailed Reporting with Utilization Insights

Skedda's pricing plans empower organizations with versatile features that adapt to varied space management needs. Starter, starting at $99 monthly, includes 15 spaces, interactive floor plans, unlimited users and bookings, a basic rules engine, and limited insights. The Plus plan, at $149 monthly, covers 20 spaces with enriched insights and a limited rules engine, offering savings on multi-year contracts. Premier, for $199 monthly, supports 25 spaces with full scheduling features and a comprehensive rules engine, combined with attractive discount incentives. A hassle-free free trial is available. Explore now for details.