How to Become a Human Resources Specialist for 2025

Co-Founder and Chief Data Scientist

Do you often see yourself guiding and supporting others at work? If so, a career as a human resources specialist might be the right path for you.

This article highlights the significant growth prospects in this field, with employment expected to increase by 8% from 2023 to 2033. Discover how stepping into this role can offer not only job stability but also substantial financial and professional benefits.

What are the benefits of becoming a human resources specialist?

Engage in various HR roles such as HR Manager, Talent Acquisition Specialist, and Compensation Director, each offering unique challenges and rewards.
Enjoy a median annual salary of $67,650, which can increase significantly with advanced roles and experience.
Benefit from the adaptability of earning an HR degree online, allowing you to balance educational pursuits with personal and professional commitments.

What is a human resources specialist?
What are the duties and responsibilities of a human resources specialist?
How to Become a Human Resources Specialist for 2025?
What are education and certification required of a human resources specialist?
What are the career paths for human resources specialists?
How much does it cost to become a human resources specialist?
How much can I earn as a human resources specialist?
How is technology reshaping human resources specialist roles?
How can I effectively advance my HR career?
How can human resources specialists effectively foster diversity, equity, and inclusion?
How Can an Online Associate Degree Accelerate My HR Career?
Where can I work as a human resources specialist?
Is an Advanced Degree Essential for Climbing the HR Career Ladder?
What is the job outlook for human resources specialists?
Is a human resources specialist career worth it?
What challenges do human resources specialists commonly encounter?
Other Things You Should Know About Human Resources Specialists

What is a human resources specialist?

A human resources (HR) specialist plays a crucial role in managing an organization's most valuable asset—its people. What does HR do? In this context, HR specialists oversee a variety of tasks such as recruiting, hiring, and training new staff, while also managing employee relations, payroll, benefits, and ensuring compliance with labor laws.

For those interested in pursuing a career in this dynamic field, the path often begins with education. Many HR specialists hold a bachelor's degree in human resources, business administration, or a related field. However, pursuing further education, such as one of the many cheap MBA programs in the USA, can significantly enhance a candidate’s qualifications and potential for advancement. These programs offer specialized knowledge and skills in leadership and strategic management, preparing graduates to handle complex HR challenges and take on leadership roles within their organizations.

What are the duties and responsibilities of a human resources specialist?

The role of a human resources specialist is integral to the smooth operation of any organization, ensuring that the workforce is productive, satisfied, and well-managed. This position demands a versatile skill set to accommodate the various aspects of HR management. Below are the primary duties and responsibilities of a human resources specialist:

Recruitment and Staffing: Managing the recruitment process from posting job ads to conducting interviews and selecting candidates.
Employee Relations: Acting as a liaison between management and employees, addressing employee grievances, and fostering a positive work environment.
Training and Development: Organizing and overseeing training sessions to enhance employee skills and ensure compliance with company policies and industry regulations.
Benefits Administration: Administering benefits programs such as health insurance, retirement plans, and other company perks.
Compliance: Ensuring the organization adheres to federal, state, and local employment laws and regulations.
Performance Management: Overseeing performance review processes and working with management to design and implement performance management systems.

The Difference Between HR Specialists and HR Recruiters

While HR specialists and HR recruiters both play essential roles in the HR function, their responsibilities differ significantly. HR specialists manage a broader range of tasks, including employee relations, training, benefits administration, and compliance with employment laws. They ensure that the workforce remains engaged, productive, and legally compliant, contributing to the overall health and success of the organization.

On the other hand, HR recruiter career requirements focus specifically on talent acquisition. HR recruiters are responsible for sourcing, interviewing, and hiring candidates to fill job openings within the company. While both roles contribute to building a strong and effective workforce, HR recruiters focus more on attracting and selecting the right talent, whereas HR specialists manage ongoing employee development, engagement, and compliance within the organization.

How to Become a Human Resources Specialist

Becoming a human resources specialist is a promising career path for those interested in managing workforce-related aspects of businesses. As of 2023, there are approximately 933,700 human resources specialists employed in the U.S., and this number is expected to grow significantly due to the evolving needs of modern workplaces. Here are the key steps to becoming a human resources specialist:

Educational Background: Typically, a bachelor’s degree in human resources, business administration, or a related field is essential. Prospective HR specialists should consider enrolling in accredited human resources degrees to gain the necessary academic foundation.
Gain Relevant Experience: Entry-level HR roles or internships provide practical experience, which is crucial for understanding HR operations and enhancing your resume.
Develop Essential Skills: Strong communication, interpersonal, and decision-making skills are crucial. HR specialists must also be detail-oriented to manage employee records accurately and comply with regulations.
Certifications: Obtaining professional certification, such as SHRM-CP or PHR, can enhance your credentials and potentially increase your job prospects and career advancement opportunities.
Continuous Learning: Keep up with the latest HR trends and laws to remain effective in your role. This might include attending workshops, seminars, and continuing education courses.

By following these steps, aspiring human resources specialists can position themselves for a successful career in this dynamic field.

What are the education and certification required of a human resources specialist?

The path to becoming a human resources specialist is built on a foundation of formal education and specialized certifications. This combination is essential for those aiming to enter and excel in the field, and one can often start from the human resources assistant career path to gain initial experience and understanding of HR operations.

The entry-level education required is typically a bachelor’s degree in human resources, business administration, or a closely related field. Aspiring specialists might consider business schools with high acceptance rates, which often offer comprehensive programs that blend theoretical knowledge with practical application.

Post-education, obtaining professional certification is highly recommended to demonstrate expertise and commitment to the field. Popular certifications include:

SHRM Certified Professional (SHRM-CP): Offered by the Society for Human Resource Management, it's ideal for operational roles.
PHR (Professional in Human Resources): This certification from the HR Certification Institute focuses on technical and operational aspects of HR management.
Certified Professional - Human Resource (IPMA-CP): Geared towards those in public sector HR, it underlines proficiency in HR policies and practices.

These certifications not only bolster a resume but also keep specialists updated on the latest HR trends and laws, potentially leading to better job opportunities and career advancement.

What are the career paths for human resources specialists?

The career trajectory for human resources specialists is varied and can lead to numerous opportunities within different areas of human resource management. Starting as an HR specialist, individuals can gain experience and advance through a series of roles that expand their responsibilities and influence within an organization.

Graduates from top MBA schools may find these pathways especially promising, as such education often provides the robust business acumen and strategic thinking required for higher-level positions.

Here are 10 potential career paths for human resources specialists:

Human Resources Manager: Manages all HR functions and leads the HR department to align with organizational goals.
Senior Human Resources Consultant: Offers strategic guidance to businesses on HR practices and policies to improve overall business efficiency.
Human Resources Business Partner: Acts as a liaison between the HR department and senior management, ensuring that HR strategies support business objectives.
Benefits Manager: Oversees the development and administration of employee benefits programs, which is crucial for employee satisfaction and retention.
Senior Recruiter: Focuses on sourcing, attracting, and hiring top talent, particularly for senior or highly specialized roles.
Talent Acquisition Manager: Leads the planning and implementation of strategic talent acquisition tactics to meet the company's long-term needs.
Staffing Manager: Manages staffing operations and strategic staffing plans to adapt to the changing needs of the business.
Human Resources Analyst: Utilizes data analysis to inform HR practices and strategy, helping to optimize workforce management and policy development.
Compensation and Benefits Director: Directs compensation and benefits policies and programs, ensuring they are competitive and compliant with legal standards.
Human Resources Director: Holds the top HR position within a company, responsible for overseeing all HR activities and aligning them with executive management strategies.

Beyond these roles, one can also go into HR consulting, a field that offers unique opportunities for those with a broad HR skill set. For individuals interested in how to start a career in HR consulting, becoming a Senior HR Consultant could be a promising career trajectory. This role typically involves leveraging experience across multiple HR functions and offering strategic advice to organizations on HR practices and policies. Gaining expertise in areas such as talent management, employee relations, and compliance will equip you with the skills necessary to thrive in HR consulting. This path provides not only career advancement but also the opportunity to make a significant impact by guiding businesses toward more efficient HR strategies.

The chart below compares the salaries of these roles.

How much does it cost to become a human resources specialist?

Pursuing a degree in human resources involves significant financial investment beyond tuition, which averages $26,969 annually for undergraduate programs in human resources management/personnel administration. Additional costs include approximately $1,220 yearly for books and supplies, around $12,302 for room and board for on-campus living at public universities, and about $3,790 annually in miscellaneous expenses such as transportation and personal expenses. These figures add up to an estimated total yearly cost of $44,281 for a student living on campus.

Nevertheless, there are financial aid options available to students, such as scholarships, grants, and loans. In fact, the NCES reported that around 87.3% of students availed of aid.

Besides, for those considering further education, many companies with MBA sponsorship programs offer significant financial support. This can alleviate the financial strain by covering part or all of the MBA tuition in exchange for a commitment to remain with the company post-graduation. Prospective students should also explore scholarships, federal grants, and student loans to manage these costs effectively, ensuring a solid foundation for a career in human resources.

students who received some form of financial assistatnce

How much can I earn as a human resources specialist?

The median annual wage for human resources specialists as reported by the Bureau of Labor Statistics was $67,650 in May 2023. This figure provides a baseline, but actual earnings can vary widely depending on the industry, location, and level of experience.

Other sources provide varying figures for human resources specialists' salaries:

Zippia reports an average salary of $53,143 per year.
ZipRecruiter lists an average salary of $73,918 per year.
Indeed indicates an average base salary of $60,118 per year.
Salary.com notes the average salary falls between $71,428 and $87,139, with an average of $78,725.
PayScale offers an average salary of $57,504 for HR specialists with payroll additions.

These variations highlight the diverse earning potential within the field, influenced by factors such as specialization within HR, the cost of living in different regions, and the size and industry of the employer.

The chart below provides a comprehensive view of the potential earnings for human resources specialists across various platforms and sources.

How is technology reshaping human resources specialist roles?

Modern technology is significantly redefining the responsibilities of human resources specialists by streamlining routine tasks and enhancing data-driven decision-making. Advanced HR software solutions, artificial intelligence, and machine learning applications are now used to automate applicant tracking, optimize talent management, and support regulatory compliance. These tools enable specialists to focus on strategic initiatives, such as employee engagement and organizational development, while ensuring operational efficiency. Additionally, cloud-based platforms and analytics have paved the way for remote work models and real-time performance tracking, positioning HR professionals to better anticipate workforce trends and respond to evolving business needs. For professionals pursuing further education to stay ahead in this tech-driven landscape, obtaining a cheapest online human resources degree can offer a competitive edge.

How can I effectively advance my HR career?

Achieving progressive career growth in human resources involves multifaceted strategies that extend beyond daily responsibilities. Strengthening leadership acumen through advanced degree programs, such as an online MBA human resources, can provide both the strategic vision and managerial expertise necessary for higher-level roles. Additionally, obtaining specialized certifications and engaging in continuous professional development signal a commitment to mastering emerging HR technologies and regulatory changes. Building strong industry networks and seeking mentorship opportunities further enable practical insights and access to exclusive career opportunities. Lastly, undertaking cross-functional projects and temporary assignments in diverse HR environments promotes experiential learning that is essential for sustained career advancement.

How can human resources specialists effectively foster diversity, equity, and inclusion?

Human resources specialists must proactively implement strategies that ensure fair treatment and equal opportunities for all employees. This involves designing recruitment processes that minimize unconscious bias, developing training programs geared toward cultural competency, and enforcing policies that support an inclusive work environment. Emphasizing data-driven approaches to monitor representation and retention rates enables HR professionals to identify disparities and address them promptly. Furthermore, fostering a culture of open dialogue and continuous learning helps organizations adapt to evolving diversity needs and legal standards. For additional guidance on career prospects related to this field, see What can you do with a human resource management degree?.

How Can an Online Associate Degree Accelerate My HR Career?

Early career professionals often benefit from obtaining practical skills quickly and cost-efficiently. An online associate degree offers foundational HR knowledge that can streamline entry into the field while providing flexibility to manage work and study. This credential can serve as a bridge to further education and specialization, enabling candidates to enhance their technical expertise and understanding of workplace dynamics in a short period. Moreover, focusing on an online pathway allows for immediate application of learned skills in real-world scenarios, fostering improved adaptability and quicker career advancement. For more program options, consider the associate degree in human resources online.

Where can I work as a human resources specialist?

Human resources specialists play a vital role in various industries by managing recruitment, employee relations, and compliance with labor laws. According to the Bureau of Labor Statistics, the industries with the highest levels of employment for human resources specialists include employment services, management of companies and enterprises, and government sectors, which offer a broad range of opportunities.

Top Industries for Employment:

Employment Services: This sector employs the largest number of HR specialists, providing services to various client companies.
Management of Companies and Enterprises: These include corporate offices that require HR specialists to handle their internal HR functions.
Government: HR specialists in government manage recruitment, employee relations, and compliance across various governmental departments.

The chart below highlights the sectors that offer the highest salaries for HR professionals, reflecting the demand and value placed on HR expertise in these industries.

Top States for Employment:

California: Leads with the highest number of HR specialist positions, reflecting the large scale of its economy and diverse industries.
Texas: Known for a booming job market in cities like Dallas and Houston, offering numerous opportunities for HR professionals.
New York: Offers a range of HR roles, particularly in its vast public and private sectors.

These industries and locations are ideal for HR specialists seeking diverse and dynamic environments to advance their careers.

Is an Advanced Degree Essential for Climbing the HR Career Ladder?

In today’s competitive landscape, advanced education can be a pivotal differentiator. Earning an advanced degree bolsters strategic thinking, refines leadership capabilities, and deepens expertise in emerging HR technologies and analytics. This enhanced skill set empowers HR professionals to drive transformative organizational initiatives and adapt to rapidly evolving workforce dynamics. Evaluating further education as a career accelerator is crucial; for additional insights, consider reading our guide Is MBA in HR worth it?

What is the job outlook for human resources specialists?

The job outlook for human resources specialists is quite promising. According to the U.S. Bureau of Labor Statistics, employment in this field is projected to grow by 8% from 2023 to 2033, which is faster than the average for all occupations. This growth is driven by the ongoing need for businesses to recruit and retain employees, handle increasingly complex employment laws and healthcare coverage options, and manage a diverse workforce.

Approximately 86,200 job openings for human resources specialists are expected each year over the next decade. Many of these openings are anticipated to arise from the need to replace workers who transfer to other occupations or exit the labor force, such as through retirement. This consistent demand highlights the stability and essential nature of human resources roles in supporting organizational functions across various industries.

Is a human resources specialist career worth it?

Yes, a career as a human resources specialist is worth considering, especially for those interested in organizational dynamics and employee management. While the initial cost of education can be significant, with average tuition for a bachelor's degree in human resources around $26,969 annually, the potential returns in terms of salary are compelling. The median annual wage for HR specialists was $67,650 in 2023, with top earners making over $121,800.

However, these salaries must be weighed against the cost of living, which varies widely across the United States. For example, average living expenses without rent are approximately $1,172.8 per month for a single person. This means that while HR professionals earn well above the average income, living in more expensive cities might require careful financial planning.

For those considering further advancement, pursuing an affordable executive MBA can be a strategic move. Such programs enhance leadership skills and improve promotional prospects, often with a significant salary increase, making the investment in education potentially very profitable in the long term.

The image below gives you an idea of what costs typical US residents may incur.

What challenges do human resources specialists commonly encounter?

Human resources specialists face challenges that extend beyond routine administrative tasks. Frequently, professionals must navigate complex legal and regulatory frameworks while balancing the competing priorities of employee wellbeing and organizational efficiency. Managing workplace conflicts, addressing diversity and inclusion issues, and adapting to evolving labor laws require continuous learning and proactive problem-solving. Additionally, the integration of new technologies calls for strategic adaptation, as specialists must leverage digital tools without compromising the human element of employee relations. For advanced strategies and greater career flexibility, consider exploring what can you do with human resources master degree.

Here's What Graduates Have to Say About Their Human Resources Specialist Careers

Working as a human resources specialist has allowed me to really make a difference in the workplace. I thrive on helping to resolve conflicts and improving workplace culture, which truly makes each day rewarding. It's a career that keeps me motivated by the visible impact I have on our team’s morale and productivity. Jaycee
Graduating from an online program gave me the flexibility I needed to start working in HR even before I had finished my degree. This head start was invaluable, allowing me to apply what I was learning in real-time, enhancing both my studies and my early career experiences. The transition from student to HR professional was seamless and empowering. Calum
I've found my niche in recruiting and talent management as an HR specialist. Every day presents a new challenge and opportunity to match the right person to the right job, which is incredibly satisfying. This role is perfect for those who enjoy making strategic decisions that influence the growth and success of their company. Charlie

Key Findings

Employment for human resources specialists is expected to grow by 8% from 2023 to 2033.
Starting a career in HR typically requires a bachelor's degree, with certifications enhancing job prospects.
The average annual cost of HR education is around $44,281, balanced by a median salary of $67,650.
HR specialists have varied career paths with opportunities for advancement influenced by education and industry experience.
High urban living costs can affect the net financial benefits of an HR career.

Other Things You Should Know About Human Resources Specialists

What are the most valuable skills for a human resources specialist?

Effective human resources specialists excel in communication, empathy, and conflict resolution, crucial for managing interpersonal dynamics within a company. Additionally, technical skills like proficiency in HRM software and a thorough understanding of employment law are essential. These skills help in navigating the complexities of recruitment, compliance, and employee management efficiently.

Can I transition to a human resources career from a different field?

Transitioning to a human resources career from another field is quite common and can be advantageous. Professionals often bring valuable transferable skills such as leadership, project management, and effective communication. These skills are foundational in HR roles, especially in areas like training and development, employee relations, and organizational planning, enhancing the adaptability and diversity within the HR department.

What is the importance of professional networking in a human resources career?

Networking is vital in human resources for staying connected with industry leaders, sharing best practices, and finding career opportunities. It enables HR professionals to exchange innovative ideas, stay ahead of industry trends, and meet potential job candidates or collaborators. Regular engagement in professional groups and attending HR conferences can significantly impact career growth and development.

How does specializing in a particular area of human resources impact my career?

Specializing in a specific HR function, such as talent acquisition, benefits management, or employee relations, allows professionals to deepen their expertise and become strategic partners in their organizations. This specialization can lead to higher job satisfaction, increased salary potential, and better career advancement opportunities as companies often seek experts to lead critical HR initiatives.