Heartland Payroll+ Review 2025: Pricing, Features, Pros & Cons, Ratings & More
Co-Founder and Chief Data Scientist
Heartland Payroll+: Top Payroll Software
4.25 / 5
Featured Payroll Software Alternatives for Heartland Payroll+
$40 plus $6 per employee
No
Yes
Editor's Take
OnPay is an all-in-one payroll and HR software designed to simplify payroll processing, benefits management, and HR tasks for small to medium-sized businesses. With its intuitive interface, OnPay automates payroll calculations, tax filings, and compliance, ensuring that businesses stay up to date with regulatory requirements. It also offers a range of HR tools to help with onboarding, performance tracking, and employee management.
Key features include automated payroll processing, benefits administration, time tracking, and workers' compensation management. OnPay also supports multiple pay rates and schedules, making it flexible for businesses with diverse payroll needs. The platform integrates with popular accounting and time-tracking software, allowing seamless data flow and reducing manual tasks.
For businesses seeking a reliable and cost-effective payroll and HR solution, OnPay provides the tools needed to manage payroll with ease while also supporting broader HR functions.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
Custom
No
Payroll processing, HR management, analytics
Editor's Take
Paylocity is a comprehensive cloud-based software solution designed to streamline and enhance human resource and payroll management for businesses of all sizes. As an all-in-one platform, it caters to the evolving needs of HR professionals by offering a suite of tools that cover payroll processing, benefits administration, talent management, workforce management, and employee engagement. Its user-friendly interface and automation capabilities aim to reduce manual tasks, ensuring greater accuracy and efficiency in day-to-day operations.
One of Paylocity's standout features is its ability to integrate seamlessly with other software systems, providing businesses with the flexibility to customize their workflows. Its payroll processing tool is particularly robust, offering automated tax filing, compliance management, and real-time reporting to minimize errors and save time. Additionally, its talent management module supports recruitment, onboarding, performance tracking, and employee development, making it a valuable tool for organizations focused on growth and retention.
Employee engagement is a key focus of Paylocity, reflected in its modern tools like peer recognition, surveys, and an intuitive self-service portal. These features foster better communication and collaboration, helping businesses build a more connected and motivated workforce. The platform also offers advanced analytics and reporting capabilities, enabling HR teams to make data-driven decisions to support strategic initiatives.
Paylocity is known for its customer support and commitment to innovation, regularly introducing new features to stay ahead of market trends. While the platform is designed for scalability, some smaller businesses may find the breadth of its features overwhelming or more suitable for mid-sized and larger organizations. Nevertheless, Paylocity remains a leading choice for businesses seeking a comprehensive, integrated, and customizable solution for managing HR and payroll functions.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
By quote
Demo available
Tax management, employee self-service, analytics
Editor's Take
ADP Workforce Now is a comprehensive human capital management (HCM) platform designed for medium to large businesses. It offers a suite of tools that streamline HR, payroll, talent management, time and attendance, and benefits administration. Known for its scalability and ease of use, ADP Workforce Now allows businesses to automate routine tasks, maintain compliance with changing regulations, and optimize workforce management.
Key features include robust payroll and tax management, employee self-service options, and integrated reporting and analytics. The platform also offers mobile access, allowing employees and managers to handle HR tasks on the go. ADP Workforce Now’s integration capabilities with third-party applications and its strong focus on data security make it a trusted solution for managing complex HR operations.
For businesses seeking a reliable, all-in-one HCM solution that enhances efficiency, ensures compliance, and scales with growth, ADP Workforce Now is an excellent choice.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
Heartland Payroll+ Review
What is Heartland Payroll+
Heartland Payroll+ offers a cloud-based solution tailored to streamline payroll management by automating calculations for wages, taxes, deductions, and benefits. This reduces errors and manual workload, supporting diverse pay types and schedules, which makes it adaptable for various business sizes and complexities. The software’s automated payroll processing is a core advantage that simplifies routine payroll tasks for administrators.
One of the notable Heartland Payroll+ features and benefits is its comprehensive tax compliance support. The platform automatically calculates payroll taxes, prepares tax forms, and handles electronic filing and payments, ensuring adherence to federal, state, and local regulations. Staying current with tax law changes helps businesses avoid costly penalties and maintain compliance effortlessly.
Incorporating detailed reporting tools, the software enables payroll managers to generate custom reports on labor costs, tax liabilities, and employee earnings without needing advanced technical expertise. These insights assist in better financial planning and transparency within payroll operations. Additionally, employee self-service portals empower staff to access pay stubs and tax documents independently, significantly reducing payroll administrators’ routine inquiries.
Security is a critical aspect of how Heartland Payroll+ works, employing encryption and secure authentication to protect sensitive data. Regular system updates and backups further safeguard information integrity. Integration capabilities with accounting, HR, and time-tracking systems eliminate duplicate data entry and enhance accuracy across platforms, improving overall operational efficiency.
Businesses interested in exploring complementary resources might find the article on best small hotel management software valuable, as it provides insights into selecting software solutions that could integrate well with payroll systems for hospitality or similar sectors.
Featured Payroll Software Products
$40 plus $6 per employee
No
Yes
Editor's Take
OnPay is an all-in-one payroll and HR software designed to simplify payroll processing, benefits management, and HR tasks for small to medium-sized businesses. With its intuitive interface, OnPay automates payroll calculations, tax filings, and compliance, ensuring that businesses stay up to date with regulatory requirements. It also offers a range of HR tools to help with onboarding, performance tracking, and employee management.
Key features include automated payroll processing, benefits administration, time tracking, and workers' compensation management. OnPay also supports multiple pay rates and schedules, making it flexible for businesses with diverse payroll needs. The platform integrates with popular accounting and time-tracking software, allowing seamless data flow and reducing manual tasks.
For businesses seeking a reliable and cost-effective payroll and HR solution, OnPay provides the tools needed to manage payroll with ease while also supporting broader HR functions.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
Custom
No
Payroll processing, HR management, analytics
Editor's Take
Paylocity is a comprehensive cloud-based software solution designed to streamline and enhance human resource and payroll management for businesses of all sizes. As an all-in-one platform, it caters to the evolving needs of HR professionals by offering a suite of tools that cover payroll processing, benefits administration, talent management, workforce management, and employee engagement. Its user-friendly interface and automation capabilities aim to reduce manual tasks, ensuring greater accuracy and efficiency in day-to-day operations.
One of Paylocity's standout features is its ability to integrate seamlessly with other software systems, providing businesses with the flexibility to customize their workflows. Its payroll processing tool is particularly robust, offering automated tax filing, compliance management, and real-time reporting to minimize errors and save time. Additionally, its talent management module supports recruitment, onboarding, performance tracking, and employee development, making it a valuable tool for organizations focused on growth and retention.
Employee engagement is a key focus of Paylocity, reflected in its modern tools like peer recognition, surveys, and an intuitive self-service portal. These features foster better communication and collaboration, helping businesses build a more connected and motivated workforce. The platform also offers advanced analytics and reporting capabilities, enabling HR teams to make data-driven decisions to support strategic initiatives.
Paylocity is known for its customer support and commitment to innovation, regularly introducing new features to stay ahead of market trends. While the platform is designed for scalability, some smaller businesses may find the breadth of its features overwhelming or more suitable for mid-sized and larger organizations. Nevertheless, Paylocity remains a leading choice for businesses seeking a comprehensive, integrated, and customizable solution for managing HR and payroll functions.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
By quote
Demo available
Tax management, employee self-service, analytics
Editor's Take
ADP Workforce Now is a comprehensive human capital management (HCM) platform designed for medium to large businesses. It offers a suite of tools that streamline HR, payroll, talent management, time and attendance, and benefits administration. Known for its scalability and ease of use, ADP Workforce Now allows businesses to automate routine tasks, maintain compliance with changing regulations, and optimize workforce management.
Key features include robust payroll and tax management, employee self-service options, and integrated reporting and analytics. The platform also offers mobile access, allowing employees and managers to handle HR tasks on the go. ADP Workforce Now’s integration capabilities with third-party applications and its strong focus on data security make it a trusted solution for managing complex HR operations.
For businesses seeking a reliable, all-in-one HCM solution that enhances efficiency, ensures compliance, and scales with growth, ADP Workforce Now is an excellent choice.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
$20 per month
Yes
Yes
Editor's Take
Patriot Software is a user-friendly, cloud-based payroll and accounting platform designed specifically for small businesses. It simplifies payroll processing by automating tax calculations, deductions, and filings, ensuring businesses stay compliant with federal, state, and local regulations. Patriot’s intuitive design makes it easy for business owners to manage payroll, generate reports, and pay employees accurately and on time.
Key features include payroll management, tax filing, time tracking, and an optional accounting module for handling expenses, invoicing, and financial reports. Patriot Software also offers employee self-service portals where employees can access their pay stubs, tax documents, and personal information securely.
For small businesses looking for an affordable and straightforward solution to manage payroll and accounting, Patriot Software provides a reliable platform that helps streamline operations and ensures compliance with minimal hassle.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software's overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It's crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
$39 per month plus $5 per employee per month
Yes
Yes
Editor's Take
Paychex is a comprehensive human capital management (HCM) solution that offers payroll, HR, benefits, and compliance services for businesses of all sizes. With its robust set of features, Paychex automates payroll processing, tax filing, and benefits administration, helping businesses save time and maintain compliance with federal, state, and local regulations. It also provides tools for managing employee benefits, time and attendance, and workforce analytics.
Key features include automated payroll, tax compliance, employee onboarding, benefits management, and a self-service portal for employees to access pay stubs, tax forms, and benefits information. Paychex integrates with various accounting and HR software, making it a versatile solution for businesses with complex needs. The platform is also scalable, catering to both small businesses and large enterprises with customizable features and services.
For businesses seeking a comprehensive solution to manage payroll, HR, and benefits efficiently, Paychex offers a trusted platform that enhances workforce management while ensuring compliance and reducing administrative burdens.
Expert Score
In evaluating SaaS software, a comprehensive and structured methodology ensures a fair and accurate comparison across key metrics. This approach focuses on the most critical aspects that affect user experience, functionality, and business value. The following metrics—general features, cost, customer service, integrations, and mobile support—are evaluated to provide a holistic view of each software solution’s strengths and weaknesses. These metrics are selected based on their direct impact on software usability, scalability, and long-term effectiveness for businesses.
1. General Features - scoring weight 40%
This metric evaluates the core functionalities and tools the software offers. It involves assessing the comprehensiveness of the features, their relevance to the target users, and the ease of use. This is important because robust and well-designed features determine the software’s overall utility and efficiency in solving user problems.
2. Cost - scoring weight 15%
Cost analysis focuses on pricing models, value for money, and scalability. It’s crucial to evaluate whether the software’s features justify its price, considering different plans for small and large organizations. This is vital for businesses to ensure they invest in cost-effective solutions that fit their budget.
3. Customer Service - scoring weight 15%
This evaluates the responsiveness, quality, and availability of customer support, including channels like chat, email, or phone. Good customer service is essential for troubleshooting and ensuring smooth software usage, which reduces downtime and frustration for users.
4. Integrations - scoring weight 15%
This examines how well the software integrates with third-party tools (e.g., CRM, payment systems, collaboration apps). Seamless integrations are key for creating a unified workflow and enhancing productivity by connecting multiple systems, which is crucial for operational efficiency.
5. Mobile Support - scoring weight 15%
Mobile support assesses the software’s functionality and performance on mobile devices, including apps and mobile web versions. With increasing remote work and on-the-go usage, strong mobile support is critical to ensure users can access and utilize the software effectively, regardless of location.
How much does Heartland Payroll+ cost
Heartland Payroll+: Top Payroll Software
4.25 / 5
There is no pricing information available publicly for Heartland Payroll+. Prospective customers should contact the vendor directly to obtain detailed pricing and plan options.
What are the pros of Heartland Payroll+
- Handles multiple pay schedules and employee types for accurate payroll processing
- Automates tax calculations and filings to ensure regulatory compliance
- Integrates with time and attendance systems for precise payroll data import
- Supports multi-account direct deposits for employee payment flexibility
- Offers a secure employee self-service portal for accessing pay and tax documents
What are the cons of Heartland Payroll+
- Limited options to customize payroll reports for specific business requirements
- Outdated user interface resulting in less intuitive navigation
- Complex and time-consuming setup process, especially challenging for small businesses
- Minimal or no mobile app functionality for payroll management on the go
- Basic customization of user roles and permissions, potentially problematic for larger organizations
- Restricted multi-state payroll processing, complicating management for businesses in multiple states
What are the core features of Heartland Payroll+
Heartland Payroll+: Top Payroll Software
4.25 / 5
Heartland Payroll+ delivers a comprehensive suite of tools designed to streamline payroll management and enhance operational efficiency for businesses. Its robust capabilities cover everything from employee self-service to compliance and reporting, ensuring payroll processes are accurate, secure, and adaptable to diverse organizational needs.
- Employee Self Service Web Portal: Provides employees secure access to view pay stubs, update personal data, manage direct deposit details, and retrieve W-2 forms independently.
- Payroll Entry: Enables administrators to efficiently input and process payroll data, supporting varied pay schedules and employee classifications for precise compensation.
- Time Off Accrual Management: Tracks vacation and sick leave balances in compliance with company policies, simplifying leave requests and accrual calculations.
- Direct Deposit Processing: Automates direct deposit setup to ensure timely, secure electronic payments to employee bank accounts.
- Pre-tax Deduction Handling: Manages deductions like health insurance and retirement contributions, reducing taxable income accordingly.
- Wage Garnishment Administration: Automates calculation and deduction of wage garnishments, adhering to legal and court requirements.
- Approval Workflows: Features configurable approval steps for payroll entries and adjustments, enabling managerial review before finalization.
- Check and W-2 Printing and Delivery: Integrates printing and mailing services for payroll checks and W-2 forms, facilitating physical document distribution.
- Tax Calculation and Filing Services: Automates federal, state, and local tax computations using updated tables and supports electronic tax filings to maintain compliance.
- Reporting and Dashboards: Offers customizable reports and interactive dashboards that provide insight into payroll expenses, tax liabilities, and compensation trends.
- User, Role, and Access Management: Allows administrators to assign roles and permissions to control sensitive payroll data access, enhancing security.
- Automated Payroll Scheduling: Supports setting recurring payroll runs to minimize manual input and scheduling errors.
- Multi-State Payroll Support: Handles compliance across multiple states, accounting for varying tax laws and labor regulations.
- Employee Classification Management: Differentiates payroll treatment among full-time, part-time, and contract employees.
- Benefit Integration: Integrates with employee benefit plans to manage deductions and contributions seamlessly within payroll.
- Garnishment Tracking and Reporting: Monitors garnishment statuses and generates compliance reports to ensure accurate payment schedules.
- Customizable Payroll Reports: Enables tailored reporting for departmental expenses, overtime, and tax summaries to support strategic decisions.
- Audit Trail and Compliance Logs: Maintains detailed records of payroll changes and transactions for audit and internal review purposes.
- Multi-Currency Payroll: Supports payroll processing in various currencies for international employees or contractors.
- Mobile Access: Provides mobile-optimized interfaces for employees and administrators to access payroll functions on the go.
- Integration with Accounting Systems: Offers options to connect with popular accounting platforms to streamline financial reconciliation and reporting.
- Employee Onboarding Tools: Facilitates new hire data collection and setup, accelerating the onboarding process.
- Overtime and Premium Pay Calculations: Automatically applies overtime rules and calculates premium pays following company policies and labor laws.
- Data Security Features: Employs encryption and secure protocols to protect sensitive payroll and employee information from unauthorized access.
Benefits of using Heartland Payroll+
Heartland Payroll+ offers a robust set of features designed to elevate payroll management for businesses of various sizes. Below, you will find a detailed overview of its key benefits, highlighting how this software can improve accuracy, compliance, and overall efficiency for companies with diverse payroll needs.
- Streamlined Payroll Automation: The software handles wage calculations and payments automatically, significantly reducing manual errors and saving valuable time during payroll processing.
- Comprehensive Compliance Support: Heartland Payroll+ keeps businesses aligned with ever-changing federal, state, and local tax laws by updating tax tables and managing required filings without extra effort.
- Employee Convenience with Direct Deposit and Self-Service: Employees benefit from fast, secure electronic payments and can independently access pay stubs and tax documents through a dedicated portal, which lightens administrative tasks.
- Seamless Integration with Time Tracking: By connecting with time and attendance systems, the software ensures precise wage calculations based on actual hours worked, eliminating duplicate data entry.
- Customizable Reporting and Multi-State Handling: Businesses can tailor payroll reports to their specific requirements, while multi-state support simplifies managing various tax codes for companies operating across regions.
- Automated Tax Filing and Garnishment Management: The platform reduces risks of penalties by automating payroll tax submissions and accurately processing wage garnishments in compliance with legal standards.
- Scalable and Secure Platform: Heartland Payroll+ adapts to growing business complexities and employs strong security protocols to protect sensitive payroll data against unauthorized access.
- Accessible Support and Mobile Features: Users gain from training resources and customer support, with some versions offering mobile-friendly access for payroll management on the move.
- Cost Efficiency: By automating many payroll functions and minimizing errors, this solution helps businesses reduce their overall payroll processing expenses.
Our expert take on Heartland Payroll+
When I first explored Heartland Payroll+ software review, what stood out was its straightforward interface that truly lowers the barrier for small business owners not deeply versed in payroll processes. The automation of tax calculations and filings notably eases the administrative load, which is a huge plus when you want to avoid costly mistakes without dedicating too many hours to payroll management.
Integration is another crucial factor I considered. Heartland Payroll+ meshes well with other products from Heartland, creating a seamless workflow that enhances accuracy across payroll, time tracking, and accounting data. This is especially useful if your business already uses some Heartland tools, as it reduces manual data entry and sync issues that often plague payroll systems.
In terms of support, I found the availability of live customer assistance and a dedicated account representative reassuring. This kind of access can be a lifesaver when facing complex payroll scenarios or compliance questions, though it's worth noting that response times might vary depending on your support plan. Still, having that safety net in place is comforting for smaller teams without payroll specialists.
Security and compliance can't be overstated in payroll software. Heartland Payroll+ adheres to federal and state payroll tax regulations and provides automatic updates to keep up with evolving laws. From my perspective, this reduces a significant amount of risk, especially for businesses that lack internal payroll expertise and want to avoid penalties or legal complications.
While the platform covers essential payroll needs well, I noticed customization options could be more flexible. For businesses with highly specialized payroll requirements, this might feel limiting compared to more elaborate enterprise solutions. The reporting tools, although functional, could also benefit from more advanced analytics and greater flexibility to tailor reports, which can be a drawback for users who rely heavily on data insights.
One strength I appreciated was the usability; the clean design and simple onboarding process make it easier for new users to get started without a steep learning curve. Tutorials and resources provided during setup are helpful, especially for small business owners who manage payroll on their own without dedicated HR or accounting staff. This ease of use is a significant selling point.
Price-wise, Heartland Payroll+ offers competitive rates that bundle payroll processing, tax filing, and employee self-service in a single platform. This combination provides good value, particularly for budget-conscious businesses seeking comprehensive payroll management. If you’re exploring hris systems examples, this might give you a useful benchmark to understand how Heartland Payroll+ compares within the broader market.
What business types use Heartland Payroll+
- Small Business Efficiency: Ideal for small enterprises and startups, Heartland Payroll+ simplifies payroll with automation that reduces manual errors and ensures tax compliance, making it invaluable for those with limited human resources expertise. This core strength supports many small businesses seeking reliable and straightforward payroll solutions.
- Healthcare Sector Adaptability: The software handles the complexities of healthcare payroll, accommodating mixed employee types and shift differentials, essential for clinics and medical offices managing diverse staffing arrangements.
- Nonprofit Cost Management: Tailored for nonprofits, Heartland Payroll+ helps manage tight budgets with streamlined payroll processing and timekeeping integration, ensuring adherence to nonprofit-specific tax regulations while controlling costs.
- Construction Workforce Oversight: Construction firms benefit from the ability to track multiple pay rates and job costs, facilitating accurate payroll for both employees and subcontractors, which is critical for precise project budgeting.
- Professional Services Reporting: Accounting and consulting firms leverage detailed custom reporting features to extract precise payroll data, supporting client billing and internal financial planning.
- Manufacturing Compliance: Addressing labor law requirements for overtime and shift work, the software automates calculations and integrates with time clocks, reducing payroll errors in environments with complex schedules.
- Hospitality Scheduling: Hotels and event management companies use Heartland Payroll+ to manage varied employee shifts and seasonal workforce changes, benefiting from its user-friendly interface that accelerates payroll processing during busy periods.
- Educational Institution Payroll: Supports diverse pay cycles and benefits deductions common in schools and training centers, simplifying administration across faculty and staff compensation.
- Scalable Solutions for Tech Startups: As startups grow, Heartland Payroll+ scales to meet increasing payroll complexities without requiring system replacements, providing a cost-effective solution that evolves with company needs.
Overall, Heartland Payroll+ offers small business solutions that cater to an array of industries, delivering tailored payroll processing that enhances operational accuracy and compliance. For those evaluating options, exploring the best hr software in the world may provide additional insights into how Heartland Payroll+ compares within the broader HR technology landscape.
Best 5 alternatives to Heartland Payroll+
ADP Workforce Now
3.9 / 5
ADP Workforce Now emerges in this discussion as a potential contender in the realm of HCM software, hinting at a unified platform designed to streamline various workforce-related functions. The provided source hints—albeit without extensive details—at a solution that aims to bring together essential human capital management tools under one roof, catering to the diverse needs of organizations. While specifics are sparse in the source material, the overview suggests that ADP Workforce Now is positioned to offer an integrated approach that supports HR and payroll functions alongside other key operational areas. This high-level glimpse into the product invites prospective users to consider its promise of consolidating core processes and enhancing overall workforce management.
Paylocity
4.5 / 5
Paylocity presents itself as a solution tailored toward addressing the essential operations of human resources management for modern businesses. The platform is positioned to streamline key administrative functions while supporting the broad spectrum of workforce-related tasks that organizations face. Its design is intended to enhance efficiency and simplify everyday HR processes, making it a candidate worth considering for companies in search of comprehensive core HR software. Although the detailed elements of its offering remain unspecified in the source, the overall framework suggests a focus on operational effectiveness and adaptability in the evolving HR landscape.
OnPay
4.75 / 5
OnPay is designed as a streamlined solution for managing payroll, offering a blend of efficiency and user-friendly design that caters to businesses of diverse sizes. It simplifies the essential functions of payroll processing while maintaining an adaptable framework that can transform routine tasks into intuitive operations. With its ability to manage computations and deductions with ease, OnPay strives to relieve organizations of the administrative burdens that often complicate payroll management. Overall, it stands as an attractive option for companies in search of a reliable payroll software solution that blends clarity with practical performance.
Patriot
4.5 / 5
Patriot Software delivers a comprehensive suite of accounting and payroll tools designed specifically for small businesses and accountants, emphasizing ease of use and flexibility. Its platform allows for effortless tracking of expenses and income, unlimited invoicing, and vendor payment management, while supporting an unlimited number of users for seamless collaboration. The integration of accounting and payroll features automates complex processes such as tax filings, payroll calculations, and direct deposits, with customizable options including multiple pay frequencies and PTO accruals. Prioritizing security and compliance, Patriot offers features like SOC-II type-II certification and strong data encryption, alongside detailed reporting and customizable dashboards that enhance financial insight for businesses and accounting professionals alike.
Paychex
4.35 / 5
Paychex stands out as a versatile payroll software solution, designed with an intuitive interface that simplifies navigation even for users without technical expertise. Business owners appreciate its mobile accessibility, which allows payroll management and vital information retrieval on the go. The platform supports efficient payroll operations, enabling runs with just a couple of clicks, and offers multiple time-tracking options to suit diverse business needs. Additionally, Paychex integrates advanced analytics and robust security measures, streamlining administrative tasks by consolidating data entry into a single, user-friendly system.
Frequently Asked Questions about Heartland Payroll+
Heartland Payroll+ functions entirely on the cloud, enabling users to manage payroll tasks from any device with internet access without installing software locally.
The platform automates all federal, state, and local tax calculations, payments, and filings, ensuring businesses remain compliant with payroll tax regulations without manual intervention.
Yes, it supports seamless integration with popular accounting and HR software, which helps reduce manual data entry and streamlines overall payroll workflows.
Users can access support through multiple channels including phone, email, and online resources such as tutorials and FAQs to assist with setup and operational challenges.
The software is built to manage payroll across various states, addressing different tax requirements and labor laws to accommodate businesses with dispersed operations.
Payroll processing and management can be performed via mobile-friendly interfaces, allowing users to handle payroll tasks conveniently while on the move.
It employs industry-standard encryption and security measures to safeguard sensitive payroll and employee information against unauthorized access.
The software offers customizable reporting options covering payroll summaries, tax filings, employee earnings, and compliance audits to meet diverse business needs.
Employees have access to a secure self-service portal where they can view pay stubs, retrieve tax documents, and update their personal information independently.
The system facilitates direct deposit, enabling employees to receive their wages electronically, ensuring timely and secure payment delivery.
The platform accommodates growing businesses by supporting an increasing number of employees and managing the complexities that arise as workforce size expands.
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