ExactHire Applicant Tracking Review 2025: Pricing, Features, Pros & Cons, Ratings & More

ExactHire applicant tracking system features include a multi-channel job posting capability that allows employers to distribute job openings across various platforms, increasing candidate reach. Its interface supports customizable job requisitions tailored to specific hiring criteria, streamlining the process of defining roles and qualifications.

The software automates workflows to simplify resume collection and candidate screening, organizing applications for easy review and objective evaluation. Recruiters benefit from standardized rating systems that reduce manual effort and accelerate shortlisting, enhancing overall recruitment efficiency.

Collaborative hiring tools enable HR teams and managers to share feedback, coordinate interviews, and communicate directly with candidates in one centralized platform, minimizing miscommunication. This integrated approach supports consistent decision-making throughout the recruitment lifecycle.

Reporting and analytics are integral to ExactHire, offering metrics such as time-to-fill and source of hire to inform data-driven recruitment strategies. Customizable reports help organizations monitor performance and maintain compliance, ensuring hiring practices align with regulatory requirements.

Onboarding features further streamline the transition from candidate to employee by facilitating electronic completion of pre-employment tasks. This integration reduces paperwork and accelerates new hire productivity, making the software a comprehensive recruitment solution.

Designed with compliance in mind, ExactHire assists organizations in meeting federal and state employment regulations, including support for equal employment opportunity reporting and record-keeping, which are essential for legal adherence during hiring.

The cloud-based architecture offers flexibility for remote recruitment management, permitting access from multiple devices while safeguarding sensitive candidate information with industry-standard security measures. This combination of accessibility and protection suits modern, distributed HR teams.

Understanding how ExactHire applicant tracking works can help companies improve hiring outcomes by leveraging its automated and collaborative functions. For those evaluating various options, exploring business software platforms can provide valuable insights into comparable tools and features available in the market.

There is no publicly available pricing information for ExactHire Applicant Tracking software. Interested customers are advised to contact the vendor directly to obtain detailed pricing and plan options.

• Highly customizable workflows and application processes tailored to specific hiring needs
• Automated job postings to multiple job boards to increase position visibility
• Integrated onboarding tools for streamlined paperwork and compliance management
• Advanced candidate management including resume parsing and profile aggregation
• Configurable interview scheduling with calendar integrations for better team coordination

• Limited reporting customization, restricting detailed data analysis.
• Outdated and less intuitive user interface with a steep learning curve.
• Slow loading times when handling large applicant volumes.
• Restricted integration options with third-party HR and payroll tools.
• Underdeveloped mobile functionality lacking a comprehensive app.
• Basic candidate communication features with minimal automation and templates.

ExactHire Applicant Tracking delivers a comprehensive suite of tools designed to streamline recruitment workflows and enhance hiring efficiency. Its capabilities focus on secure access, effective candidate management, and seamless communication, all tailored to support complex hiring environments.

• User, Role, and Access Management: Administrators can assign customizable user roles with specific permissions to protect sensitive recruitment data and control platform access.
• Performance: The platform is engineered for quick responsiveness, enabling smooth workflow management without delays or interruptions.
• Reporting: It offers detailed and customizable reports on hiring metrics, sources of applicants, and recruitment funnel stages to aid informed decision-making.
• Social Sourcing: Integrated social media tools allow promotion of job openings and engagement with passive candidates directly through channels like LinkedIn and Facebook.
• Job Posting: Recruiters can publish job vacancies simultaneously across multiple job boards and career sites to maximize exposure.
• Hiring Processes Tracking: The software monitors every phase of recruitment from application through offer acceptance, highlighting candidate status and identifying bottlenecks.
• Applicant Data Management: Centralized storage of resumes, cover letters, and interview feedback ensures comprehensive and easily accessible candidate profiles.
• Customizable Workflows: Hiring procedures can be tailored with automated status updates and task assignments to align with organizational needs.
• Interview Scheduling: Coordinating interview times is simplified with integrated tools that minimize conflicts between candidates and hiring teams.
• Candidate Communication: Built-in messaging enables personalized emails and notifications to be sent to candidates directly within the platform.
• Compliance Management: Features track Equal Employment Opportunity data and maintain audit trails to support adherence to federal and state regulations.
• Resume Parsing: Automated extraction of key information from resumes reduces manual entry and errors, populating candidate profiles efficiently.
• Career Site Integration: The system connects with company websites to create branded career portals that enhance candidate experience and employer branding.
• Collaborative Hiring: Multiple team members can review applications, provide feedback, and rate candidates to facilitate collective decision-making.
• Offer Letter Management: Generation and electronic distribution of offer letters streamline the closing stages of recruitment.
• Mobile Accessibility: Users can access ExactHire features on mobile devices, supporting recruitment activities anywhere.
• Applicant Self-Service Portal: Candidates can update profiles, check application status, and complete assessments independently, reducing administrative tasks.
• Assessment and Screening Tools: Integration with third-party platforms allows administration of pre-employment tests and screenings within the workflow.
• Talent Pool Management: The software facilitates building and maintaining talent pools for future hiring, enabling ongoing engagement with passive candidates.
• Integration with HRIS Systems: Synchronization of candidate data with Human Resource Information Systems supports smooth onboarding after hiring.
• Automated Workflow Notifications: Users receive alerts and reminders about pending tasks and deadlines to keep recruitment processes on track.
• Data Security: Encryption and secure handling practices safeguard candidate and organizational information throughout the platform.
• Multi-Language Support: The interface is available in multiple languages to accommodate global recruitment efforts.
• Audit Logs: Comprehensive logs record all user activities, ensuring transparency and accountability.
• Customizable Application Forms: Employers can design application forms that collect relevant information tailored to each job opening.
• Candidate Ranking and Scoring: Tools enable ranking and scoring of applicants based on customizable criteria to identify top candidates efficiently.
• Bulk Actions: Large volumes of applicants can be managed through bulk emailing, status updates, or profile deletions to save time.
• Calendar Sync: Interviews and hiring events can be linked with external calendar applications like Outlook or Google Calendar for better coordination.
• Document Management: Recruitment documents such as contracts, background checks, and certifications are stored and organized within the system.
• Candidate Referral Tracking: The platform monitors employee referrals and their progress, optimizing referral program effectiveness.

ExactHire Applicant Tracking delivers a robust platform designed to transform recruitment by boosting efficiency and simplifying workflows. Prospective customers will find valuable insights here about how its diverse features cater to varying organizational demands, helping streamline hiring and onboarding processes effectively.

• Centralized Candidate Management: All applicant data is organized within a single, intuitive dashboard. This allows hiring teams to monitor candidate progress seamlessly from application through to hire, eliminating scattered information and improving tracking accuracy.
• Flexible Recruitment Workflows: Tailor hiring processes to suit specific organizational structures or industry requirements. Customizable stages enable companies to adapt the software to their unique practices, supporting both simple and complex recruitment models.
• Automated Job Distribution: Instantly post openings across multiple job boards and social media channels. This automation reduces manual workload while maximizing job visibility, attracting a wider pool of qualified candidates quickly.
• Enhanced Applicant Experience: Mobile-optimized applications and branded career portals create a professional, user-friendly interface for candidates. This improves engagement and positions the company as a desirable employer.
• Robust Compliance and Security: Tools for managing equal employment opportunity (EEO) compliance and maintaining audit-ready records help organizations meet rigorous legal standards with ease. Integrated background screening further secures the hiring process.
• Collaborative Hiring Environment: Built-in communication features enable recruiters and managers to share feedback directly within the platform. This fosters transparency and teamwork, accelerating decision-making and reducing miscommunication.
• Automated Screening and Onboarding: Incorporating pre-screening questions and resume parsing filters out unqualified candidates early, saving valuable time. Post-hire, onboarding tools streamline new employee documentation and training, ensuring a smooth transition.
• Scalability and Integration: Designed to grow alongside your organization, ExactHire supports increasing hiring volumes and complex needs. Seamless integration with HRIS systems minimizes redundant data entry, enhancing operational efficiency.
• Cost-Effective Solution: By consolidating multiple recruitment functions into one platform, ExactHire reduces the need for various disparate tools. This all-in-one approach cuts costs and simplifies vendor management without sacrificing capability.

When I first explored the exacthire applicant tracking system review, what stood out was the clear emphasis on simplifying recruitment for small to mid-sized organizations. Its user-friendly interface makes posting jobs and monitoring candidates straightforward, which is a big plus for HR teams that may not have deep technical skills. I found that this focus on ease of use really helps reduce friction in day-to-day hiring tasks.

One aspect I appreciated was the modular design that allows customization according to an organization’s unique hiring workflow. This flexibility means I could integrate onboarding and hiring assessments into a single, consistent process—something that keeps the recruitment cycle smooth and well-organized. However, I noticed some limitations if you need highly specialized customization beyond the core modules, which might require additional support or workarounds.

Automation features are another highlight. Automating repetitive tasks like sending candidate emails and scheduling interviews not only saves time but also improves engagement by ensuring timely communication. This practical approach to reducing administrative overhead felt like a genuine improvement over manual tracking methods.

From my perspective, the reporting and analytics tools offer useful insights into hiring metrics without overwhelming complexity. While they might not match the depth of enterprise-level systems, they are sufficient for straightforward reporting needs and help keep tabs on recruitment performance without a steep learning curve.

Security and compliance are clearly a priority in this software. ExactHire protects sensitive applicant data and supports adherence to hiring regulations, which is crucial for companies in regulated sectors. This reassurance about data safety adds significant value for me when considering software options.

Though integration capabilities exist with common HR tools, I found them somewhat limited if you rely on a broad ecosystem of software. Still, for many small to medium businesses, the available connectors meet operational needs adequately.

Customer support and training resources also impressed me. The vendor’s commitment to responsive help and comprehensive onboarding materials makes the implementation process much smoother and reduces downtime, which is essential when adopting new technology.

For anyone interested in how this software compares to other business tools, it might be helpful to check out what are the most popular cloud accounting software to get a sense of different software ecosystems and how they support growing companies’ operational demands.

Overall, the exacthire ats features and pricing reflect a practical choice for organizations seeking an accessible recruitment platform that balances usability, automation, and compliance without overwhelming complexity or extensive enterprise features.

• Small to Mid-Sized Businesses (SMBs): Ideal for organizations without dedicated HR teams, ExactHire applicant tracking system for small businesses offers an affordable way to handle applicant flow smoothly without complex enterprise solutions.
• Healthcare Providers: Clinics and medical practices use ExactHire to automate multi-platform job postings and ensure compliance tracking, essential for managing high turnover and regulatory demands.
• Nonprofit Organizations: With limited budgets and staff, nonprofits benefit from streamlined job posting, application tracking, and candidate communication to manage both volunteer and staff recruitment efficiently.
• Manufacturing Companies: High-volume hiring needs are met through ExactHire’s scalable automation and candidate screening, reducing manual tasks and speeding up time-to-hire for hourly or seasonal workers.
• Educational Institutions: Schools and training centers customize workflows to match specific hiring requirements, improving candidate experience and maintaining consistent evaluation standards.
• Retail Chains: Companies with multiple locations rely on ExactHire’s centralized database and reporting to coordinate hiring efforts, stay compliant with labor laws, and handle seasonal spikes effectively.
• Technology Startups: These fast-growing firms leverage customizable job forms and automated candidate communications, keeping recruitment agile and engaging to attract top talent.
• Hospitality Sector: Hotels and event firms organize diverse staffing needs with ExactHire, facilitating team collaboration and quick filling of positions from front desk to event coordinators.
• Professional Services: Legal and consulting agencies simplify tracking of candidate credentials and certifications, ensuring compliance and quality hiring decisions.
• Government Agencies: Public sector users enhance transparency and accountability with compliance support and audit trails, crucial for fair and regulated hiring processes.

ExactHire’s design particularly suits HR teams aiming to optimize recruitment workflows across varied environments. Its flexibility and automation streamline complex hiring tasks, making it a strong contender among applicant tracking software for HR teams. For those seeking additional insights into software solutions that improve organizational processes, exploring case management systems software may provide valuable perspectives on complementary tools and strategies.