Best WorkStep Alternatives & Competitors for 2025

PandaDoc stands out as a versatile solution for businesses aiming to streamline their document workflows, offering powerful tools to manage contracts, quotes, proposals, and forms effortlessly. With a vast library of over 750 customizable templates, organizations can swiftly produce polished documents that align with their unique requirements. A notable feature is its advanced e-signature system, which guarantees secure, legally binding signatures compliant with the ESIGN Act and UETA, all accessible from any device without limits on the number of signatures for paid users. Moreover, PandaDoc fosters seamless team collaboration through real-time editing and commenting, ultimately boosting efficiency and minimizing errors while cutting down on paper-related costs and manual tasks.

• Document Management
• Extensive Template Library
• Smart Editor
• E-Signature Capabilities
• Real-Time Insights and Analytics
• Collaborative Editing
• Payment Integration
• CRM Integrations

The Personal Plan costs $10 per user per month when billed annually, ideal for individuals with basic document needs. The Starter Plan is priced at $19 per user per month annually or $35 monthly, offering unlimited uploads, eSignatures, and 24/7 support. For teams requiring advanced features like CRM integrations, custom branding, and bulk sending, the Business Plan starts at $49 per user monthly with annual billing or $65 month-to-month. PandaDoc also offers a free eSign option. Enterprise pricing varies widely, with a median around $12,384 based on reported purchases.

Filecamp appears as an entrant in the digital asset management space, seemingly focused on centralizing and organizing digital files for teams with creative, collaborative needs. Although the source details are sparse, one can infer that Filecamp is positioned to help businesses streamline the handling and secure sharing of their digital assets. Its mention in this context suggests a tool designed to accommodate modern workflows, offering a potentially intuitive solution for managing various file types. Prospective customers exploring digital asset management software might find that Filecamp’s approach aligns with the goal of efficient, organized, and secure digital content management.

• Granular File Access Control and Permissions
• Customizable Branding and White Labeling
• Advanced Metadata Management and Tagging
• Powerful Asset Search Functionality
• Robust Version Control and File History Tracking
• Real-time Online Commenting and Collaboration Tools
• Secure HTTPS File Transfers and Data Integrity

Filecamp offers pricing plans designed to meet a range of digital asset management needs. The Basic plan costs $29 per month and provides 20GB storage, unlimited users and free bandwidth for growing businesses. The Advanced plan is $59 monthly and offers creative control with 50GB storage, custom themes, and auto tags. The Professional plan at $89 per month enhances collaboration and approval processes through advanced tools and 100GB storage. A 30-day free trial allows users to explore full functionalities before committing for digital asset managers. Pricing plans suit diverse companies.

Xodo PDF Studio stands out as a versatile PDF management tool compatible with Windows, macOS, and Linux, designed to facilitate secure offline document handling. It offers robust editing and annotation features, enabling users to add notes, stamps, and text directly onto PDFs with ease. Beyond simple modifications, Xodo supports comprehensive document manipulation, including text editing, redaction, and compression, all within a unified platform. Additionally, its efficient conversion capabilities and powerful batch processing functions make it an efficient choice for managing large volumes of files while maintaining high-quality outputs.

• Comprehensive PDF Editing
• Robust Annotation Tools
• Real-Time Collaboration
• Cloud Storage Integration
• E-Signature Integration with Audit Trail
• PDF Form Filling
• Document Conversion Capabilities
• Offline Access and Editing

Xodo offers a free trial to explore its Pro features. The Pro Monthly Plan costs $12.99 per user and includes advanced PDF editing, e-signatures, and cloud document management across Web, Desktop, and Mobile. Opting for the Annual Plan reduces the price to $9.99 per user per month, billed yearly at $119.88, with the same features. For teams, custom pricing is available, providing centralized management and full Pro access. There are no setup fees, and no free version beyond the trial is offered.

Wrike emerges in the realm of project collaboration software as a solution designed with teams in mind, promising an environment that supports streamlined coordination and efficient project management. Although the available source details remain sparse, Wrike's brief positioning hints at an underlying framework aimed at optimizing collaborative workflows for varying project scales. Its general profile suggests that it caters to teams seeking a central hub for managing project tasks and enhancing communication. For prospective customers exploring project collaboration options, Wrike presents itself as a candidate worthy of further investigation to clarify its full range of capabilities.

• Task Management for effective teams
• Robust Project Planning with Kanban
• Collaboration Tools via shared workspaces
• Real-Time Reporting for instant visibility
• Mobile Access for on-the-go teams
• Integrations with over 400 applications
• Automation to streamline repetitive tasks
• Custom Dashboards for key insights

Wrike offers flexible pricing plans. The Free Plan is ideal for small teams with a simple task list at zero cost. The Team Plan, priced at $10 per user monthly, delivers unlimited projects and effective Gantt charts. At $24.80 per user monthly, the Business Plan extends features with nested projects and advanced reporting. The Enterprise and Pinnacle Plans require direct inquiries, offering superior security and management capabilities designed for large organizations. Experience all premium functionalities risk-free with a 14-day trial that does not require a credit card. Contact vendor.

Rossum.ai is an intelligent document processing platform that uses artificial intelligence to automate data extraction from documents such as invoices, purchase orders, bills of lading, and other business correspondence. Unlike traditional OCR-based tools that rely on rigid templates, Rossum employs deep learning models that understand document layouts in a more human-like way, enabling it to capture data even from unfamiliar or complex formats. It offers a cloud-based interface for easy integration into business workflows and provides APIs for seamless connection with ERP, RPA, and other enterprise systems. By streamlining data entry and reducing manual workload, Rossum aims to accelerate document turnaround times and improve data accuracy across industries like logistics, finance, and supply chain management.

• Document Understanding
• AI-Powered Data Extraction
• Template-Free Processing
• Human-in-the-Loop Review
• Pre-Built Integrations
• Custom Workflow Automation

Rossum.ai pricing is offered on a by quote basis. Please contact the vendor directly for more details.

Oneflow offers a comprehensive platform designed to streamline contract management by accelerating the creation process through customizable templates and seamless integration with popular CRM and ATS systems, significantly reducing manual tasks. Its real-time collaboration capabilities stand out, enabling users and counterparties to edit, comment, and complete forms within contracts after they are sent, which greatly shortens approval cycles. The software’s AI-driven contract analysis enhances accuracy and compliance by identifying risks, inconsistencies, and key clauses while highlighting changes between versions. Additionally, Oneflow supports efficient workflow management with dedicated customizable workspaces, automated reminders, and an organized archive to ensure contracts are tracked and regulatory requirements are consistently met.

• Dynamic Contract Creation
• Live Collaboration and Editing
• AI-Powered Contract Review
• Secure E-Signatures
• Contract Lifecycle Management
• Integration with CRM and Financial Systems
• Approval Workflows
• Version Control and Comparison

Oneflow’s pricing starts with a Free plan at $0, offering PDF contracts with e-signatures, comments, and audit trails. The Essentials plan costs $17 per user per month and adds digital contracts, templates, and contract insights. For more advanced needs, the Business plan is $45 per user per month, featuring lifecycle rules, tags, and premium integrations like Salesforce. Enterprise pricing is custom and includes enhanced features beyond Business. A 14-day free trial gives access to premium features before reverting to the Free plan’s capabilities.

Qoppa PDF Studio delivers a versatile and powerful PDF editing experience, compatible with Windows, macOS, and Linux platforms, making it suitable for a wide range of users across different systems. It boasts a comprehensive set of tools that allow for creating, converting, and assembling PDFs, as well as scanning physical documents into editable and searchable files through advanced Optical Character Recognition (OCR). The software’s user-friendly interface simplifies navigation while offering sophisticated features such as form filling, digital signatures, and batch processing, alongside strong security measures including encryption and digital ID management. Additionally, integration with popular services like DocuSign and Google Drive, combined with affordable one-time licensing, positions PDF Studio as a cost-effective yet robust alternative for managing PDF workflows.

• PDF Creation from Multiple Sources
• Full PDF Editing Capabilities
• Advanced Annotation Tools
• Optical Character Recognition (OCR)
• Batch Processing
• Document Security and Encryption
• Digital Signatures
• PDF Forms Creation and Editing

PDF Studio by Qoppa Software offers two perpetual license options with a one-time fee: Standard at $99 and Pro at $139. The Standard plan covers essential PDF tasks like creation, annotation, form filling, and document security. The Pro version includes all Standard features, plus advanced tools such as OCR, content editing, PDF comparison, redaction, and batch processing. Each license supports one user on up to two computers across Windows, macOS, or Linux. Optional upgrades to future major versions require additional fees. A free trial is available for evaluation before purchase.

Zoho WorkDrive emerges as a compelling cloud storage solution for businesses by seamlessly blending affordability with robust functionality. Its cost-effective pricing—starting at just $2.50 per user per month—coupled with integration into a comprehensive suite of native productivity tools such as document, spreadsheet, and presentation editors, provides teams with a unified environment to boost collaboration and efficiency. The platform’s unlimited file versioning and unrestricted bandwidth for uploads and downloads further ensure that users can manage and share even large files with minimal hassle. Additionally, with an intuitive interface and flexible file-sharing options that include customizable permissions and password protection, Zoho WorkDrive presents a thoughtfully engineered solution for dynamic workplaces seeking a reliable and user-friendly cloud storage experience.

• Centralized File Management
• Real-Time Collaboration
• Version Control
• Seamless Integration
• Mobile and Desktop Accessibility
• Advanced Security Features
• Customizable User Roles
• Multi-Device Syncing

Zoho WorkDrive pricing plans cater to various team needs. The Free plan offers 5GB for a single user with basic sharing and app access. The Starter plan, at $3 monthly or $2.50 billed annually per user (minimum three users), delivers 1TB shared storage and core collaboration tools. The Team plan, priced at $6 monthly or $4.50 billed annually, supplies 3TB storage with advanced controls. The Business plan provides 5TB storage for larger teams at $11 monthly or $9 billed annually. Additional storage add-ons are also available for extra capacity needs.

PairSoft is designed to transform accounts payable processes by drastically cutting down on manual data entry and paper-based workflows through advanced technologies like optical character recognition (OCR) and machine learning. This enables automatic extraction and verification of information from PDFs and emails, which not only accelerates processing times but also reduces errors typically caused by manual handling. Its powerful search functionalities, including SmartList integration and metadata filters, provide instant access to documents stored securely in the cloud, streamlining approvals and eliminating reliance on physical filing. Furthermore, PairSoft enhances security and compliance with encrypted storage, customizable permissions, and audit trails, while its seamless integration with major ERP systems like Microsoft Dynamics 365 and Sage ensures synchronized financial and document management operations.

• Automated Invoice Capture and Processing
• Streamlined Invoice Approval Workflows System
• Robust Vendor Management Module System
• Efficient Purchase Order Management Platform
• Versatile Document Management and Retrieval
• Comprehensive Task Automation for Efficiency
• Real-Time Analytics and Reporting Insights
• Advanced Data Security and Compliance

PairSoft pricing details remain undisclosed on the company website, as rates are tailored specifically to each customer's needs. This truly customizable approach ensures costs scale seamlessly with expanding teams and storage requirements without added penalties. Evaluating accounts payable automation software? Prospective users benefit from free integration, constant upgrades, and unlimited technical support. Standardized pricing plans are not published, so interested customers must complete a form to secure a personalized, no-obligation quote directly from PairSoft. Contact them today for a detailed, usage-based pricing assessment to explore tailored solutions that seamlessly fit.

Microsoft 365 appears as a solution positioned within the realm of Office Suites Software, aimed at streamlining the daily tasks of prospective customers. It is presented as a unified platform that brings together a range of productivity tools in one accessible ecosystem. The offering highlights a multifaceted approach, suggesting that users can benefit from a comprehensive suite of applications designed to support varied work scenarios. In essence, Microsoft 365 is introduced as a robust yet approachable option for those evaluating office software solutions.

• Advanced Cloud Collaboration Tools
• Integrated AI-Powered Copilot Virtual Assistance
• Unified Microsoft Teams Platform
• Secure OneDrive Cloud Storage Integration
• Comprehensive Office Templates and Suite Access
• Automatic Document Auto-Save Feature
• Robust and Enhanced Data Security Measures
• Intelligent Workflow Automation with Power Automate

Microsoft 365 Business Basic costs $6 per user each month and provides web and mobile Office apps, business email through Exchange, and 1 TB OneDrive storage alongside integrated Teams support. The Business Standard plan, offering desktop Office versions plus webinar tools and collaborative workspaces, is priced at $12.50 monthly per user. Microsoft 365 Business Premium, at $22 per user per month, adds advanced cybersecurity and management features over the Standard offering. New customers can also explore a free trial to test the suite before committing to a plan for evaluation.