Best Intellohire Alternatives & Competitors for 2025

PandaDoc stands out as a versatile solution for businesses aiming to streamline their document workflows, offering powerful tools to manage contracts, quotes, proposals, and forms effortlessly. With a vast library of over 750 customizable templates, organizations can swiftly produce polished documents that align with their unique requirements. A notable feature is its advanced e-signature system, which guarantees secure, legally binding signatures compliant with the ESIGN Act and UETA, all accessible from any device without limits on the number of signatures for paid users. Moreover, PandaDoc fosters seamless team collaboration through real-time editing and commenting, ultimately boosting efficiency and minimizing errors while cutting down on paper-related costs and manual tasks.

• Document Management
• Extensive Template Library
• Smart Editor
• E-Signature Capabilities
• Real-Time Insights and Analytics
• Collaborative Editing
• Payment Integration
• CRM Integrations

The Personal Plan costs $10 per user per month when billed annually, ideal for individuals with basic document needs. The Starter Plan is priced at $19 per user per month annually or $35 monthly, offering unlimited uploads, eSignatures, and 24/7 support. For teams requiring advanced features like CRM integrations, custom branding, and bulk sending, the Business Plan starts at $49 per user monthly with annual billing or $65 month-to-month. PandaDoc also offers a free eSign option. Enterprise pricing varies widely, with a median around $12,384 based on reported purchases.

Filecamp appears as an entrant in the digital asset management space, seemingly focused on centralizing and organizing digital files for teams with creative, collaborative needs. Although the source details are sparse, one can infer that Filecamp is positioned to help businesses streamline the handling and secure sharing of their digital assets. Its mention in this context suggests a tool designed to accommodate modern workflows, offering a potentially intuitive solution for managing various file types. Prospective customers exploring digital asset management software might find that Filecamp’s approach aligns with the goal of efficient, organized, and secure digital content management.

• Granular File Access Control and Permissions
• Customizable Branding and White Labeling
• Advanced Metadata Management and Tagging
• Powerful Asset Search Functionality
• Robust Version Control and File History Tracking
• Real-time Online Commenting and Collaboration Tools
• Secure HTTPS File Transfers and Data Integrity

Filecamp offers pricing plans designed to meet a range of digital asset management needs. The Basic plan costs $29 per month and provides 20GB storage, unlimited users and free bandwidth for growing businesses. The Advanced plan is $59 monthly and offers creative control with 50GB storage, custom themes, and auto tags. The Professional plan at $89 per month enhances collaboration and approval processes through advanced tools and 100GB storage. A 30-day free trial allows users to explore full functionalities before committing for digital asset managers. Pricing plans suit diverse companies.

Xodo PDF Studio stands out as a versatile PDF management tool compatible with Windows, macOS, and Linux, designed to facilitate secure offline document handling. It offers robust editing and annotation features, enabling users to add notes, stamps, and text directly onto PDFs with ease. Beyond simple modifications, Xodo supports comprehensive document manipulation, including text editing, redaction, and compression, all within a unified platform. Additionally, its efficient conversion capabilities and powerful batch processing functions make it an efficient choice for managing large volumes of files while maintaining high-quality outputs.

• Comprehensive PDF Editing
• Robust Annotation Tools
• Real-Time Collaboration
• Cloud Storage Integration
• E-Signature Integration with Audit Trail
• PDF Form Filling
• Document Conversion Capabilities
• Offline Access and Editing

Xodo offers a free trial to explore its Pro features. The Pro Monthly Plan costs $12.99 per user and includes advanced PDF editing, e-signatures, and cloud document management across Web, Desktop, and Mobile. Opting for the Annual Plan reduces the price to $9.99 per user per month, billed yearly at $119.88, with the same features. For teams, custom pricing is available, providing centralized management and full Pro access. There are no setup fees, and no free version beyond the trial is offered.

Wrike emerges in the realm of project collaboration software as a solution designed with teams in mind, promising an environment that supports streamlined coordination and efficient project management. Although the available source details remain sparse, Wrike's brief positioning hints at an underlying framework aimed at optimizing collaborative workflows for varying project scales. Its general profile suggests that it caters to teams seeking a central hub for managing project tasks and enhancing communication. For prospective customers exploring project collaboration options, Wrike presents itself as a candidate worthy of further investigation to clarify its full range of capabilities.

• Task Management for effective teams
• Robust Project Planning with Kanban
• Collaboration Tools via shared workspaces
• Real-Time Reporting for instant visibility
• Mobile Access for on-the-go teams
• Integrations with over 400 applications
• Automation to streamline repetitive tasks
• Custom Dashboards for key insights

Wrike offers flexible pricing plans. The Free Plan is ideal for small teams with a simple task list at zero cost. The Team Plan, priced at $10 per user monthly, delivers unlimited projects and effective Gantt charts. At $24.80 per user monthly, the Business Plan extends features with nested projects and advanced reporting. The Enterprise and Pinnacle Plans require direct inquiries, offering superior security and management capabilities designed for large organizations. Experience all premium functionalities risk-free with a 14-day trial that does not require a credit card. Contact vendor.

Rossum.ai is an intelligent document processing platform that uses artificial intelligence to automate data extraction from documents such as invoices, purchase orders, bills of lading, and other business correspondence. Unlike traditional OCR-based tools that rely on rigid templates, Rossum employs deep learning models that understand document layouts in a more human-like way, enabling it to capture data even from unfamiliar or complex formats. It offers a cloud-based interface for easy integration into business workflows and provides APIs for seamless connection with ERP, RPA, and other enterprise systems. By streamlining data entry and reducing manual workload, Rossum aims to accelerate document turnaround times and improve data accuracy across industries like logistics, finance, and supply chain management.

• Document Understanding
• AI-Powered Data Extraction
• Template-Free Processing
• Human-in-the-Loop Review
• Pre-Built Integrations
• Custom Workflow Automation

Rossum.ai pricing is offered on a by quote basis. Please contact the vendor directly for more details.

Oneflow offers a comprehensive platform designed to streamline contract management by accelerating the creation process through customizable templates and seamless integration with popular CRM and ATS systems, significantly reducing manual tasks. Its real-time collaboration capabilities stand out, enabling users and counterparties to edit, comment, and complete forms within contracts after they are sent, which greatly shortens approval cycles. The software’s AI-driven contract analysis enhances accuracy and compliance by identifying risks, inconsistencies, and key clauses while highlighting changes between versions. Additionally, Oneflow supports efficient workflow management with dedicated customizable workspaces, automated reminders, and an organized archive to ensure contracts are tracked and regulatory requirements are consistently met.

• Dynamic Contract Creation
• Live Collaboration and Editing
• AI-Powered Contract Review
• Secure E-Signatures
• Contract Lifecycle Management
• Integration with CRM and Financial Systems
• Approval Workflows
• Version Control and Comparison

Oneflow’s pricing starts with a Free plan at $0, offering PDF contracts with e-signatures, comments, and audit trails. The Essentials plan costs $17 per user per month and adds digital contracts, templates, and contract insights. For more advanced needs, the Business plan is $45 per user per month, featuring lifecycle rules, tags, and premium integrations like Salesforce. Enterprise pricing is custom and includes enhanced features beyond Business. A 14-day free trial gives access to premium features before reverting to the Free plan’s capabilities.

Qoppa PDF Studio delivers a versatile and powerful PDF editing experience, compatible with Windows, macOS, and Linux platforms, making it suitable for a wide range of users across different systems. It boasts a comprehensive set of tools that allow for creating, converting, and assembling PDFs, as well as scanning physical documents into editable and searchable files through advanced Optical Character Recognition (OCR). The software’s user-friendly interface simplifies navigation while offering sophisticated features such as form filling, digital signatures, and batch processing, alongside strong security measures including encryption and digital ID management. Additionally, integration with popular services like DocuSign and Google Drive, combined with affordable one-time licensing, positions PDF Studio as a cost-effective yet robust alternative for managing PDF workflows.

• PDF Creation from Multiple Sources
• Full PDF Editing Capabilities
• Advanced Annotation Tools
• Optical Character Recognition (OCR)
• Batch Processing
• Document Security and Encryption
• Digital Signatures
• PDF Forms Creation and Editing

PDF Studio by Qoppa Software offers two perpetual license options with a one-time fee: Standard at $99 and Pro at $139. The Standard plan covers essential PDF tasks like creation, annotation, form filling, and document security. The Pro version includes all Standard features, plus advanced tools such as OCR, content editing, PDF comparison, redaction, and batch processing. Each license supports one user on up to two computers across Windows, macOS, or Linux. Optional upgrades to future major versions require additional fees. A free trial is available for evaluation before purchase.

OnBase is a dynamic platform engineered to overhaul traditional document management and workflow processes by automating repetitive tasks, digitizing a wide array of paper and electronic documents, and ultimately accelerating decision-making while reducing manual efforts. Its robust security framework—including detailed access controls and strong encryption—ensures sensitive information remains safeguarded and compliant with evolving legal and regulatory standards, supported further by comprehensive audit trails. Additionally, OnBase's seamless integration with key enterprise systems and its adaptable low-code configuration model empower organizations to tailor solutions that meet their unique process automation and content management needs with efficiency and flexibility.

• Automated Multichannel Capture Business Data
• Digital Document Management and Retrieval
• Centralized Collaborative Case Management Solution
• Configurable Workflow Automation for Processes
• Seamless Integration Capabilities with Applications
• Interactive Reporting and Analytics Dashboards
• Mobile Access from Any Device
• Advanced Data Security and Compliance

OnBase offers two distinct pricing plans. OnBase Premium Enterprise is based on a 36‑month contract where prices scale with the number of standard users, ranging from approximately $333,750 for up to 50 users to over $5 million for 1,000 users. In contrast, OnBase in the Hyland Cloud offers an annual pricing model with tiered pricing starting at around $66,750 for up to 50 users and rising proportionally. Both plans target varying organizational sizes, ensuring scalable investment that aligns with specific user volumes and operational demands. This structure supports informed decisions.

FileHold is a versatile document management system designed to scale effortlessly from small businesses to large enterprises, capable of managing millions of files and accommodating thousands of users. Its interface resembles the familiar Windows File Explorer, making navigation and organization intuitive for users at all levels. The platform excels in search functionality and version control, enabling quick retrieval of documents by name or metadata while maintaining access to previous versions. Additionally, FileHold supports collaboration through workflow automation, check-in/checkout features, and mobile access, all secured by detailed access controls and enhanced by optional tools like electronic signatures and OCR.

• Comprehensive Document Version Control System
• Customizable User Roles and Security
• Advanced Document Search Functionality Tool
• Streamlined Workflow Automation Process Engine
• Seamless Microsoft Teams Collaboration Integration
• Direct Microsoft Office Integration Access
• Versatile Mobile Document Access Interface
• Robust Document Scanning and Imaging

FileHold pricing provides tailored options for various deployment preferences. The Enterprise plan offers flexible on-premise or cloud installation for $10 per user per month, featuring unlimited support and regular upgrades. Express, available on Microsoft Azure, is priced at $15 per user monthly and is ideal for teams of five or more. The Cloud plan is a fully hosted solution at $30 per user per month, delivering robust document management capabilities. A free trial is available while custom quotes address larger, unique deployments, ensuring each pricing option meets distinct business requirements.

• Comprehensive Enterprise File Management System
• Comprehensive File Type Compatibility Support
• Intelligent Metadata-Driven Document Organization Solution
• Robust Document Versioning and History
• Advanced Search and Content Retrieval
• Automated Process and Workflow Management
• Secure Comprehensive Records Lifecycle Management
• Integrated Security and Compliance Measures

M-Files pricing details are deliberately kept private, with the vendor offering customized quotes rather than a public pricing model. Rather than listing fixed subscription fees, potential clients are encouraged to contact M-Files directly to receive a plan tailored to their enterprise requirements. The pricing structure may reflect factors such as user count and feature selection, ensuring that organizations pay only for what they specifically need. Additionally, M-Files provides a 30-day free trial, enabling businesses to evaluate the platform’s document management and workflow automation capabilities prior to committing to a purchase.