How to Become a Substitute Teacher in Washington for 2025

Co-Founder and Chief Data Scientist

In Washington, substitute teachers play a vital role in keeping classrooms running smoothly when full-time educators are unavailable. Whether you're a recent graduate, a retired teacher, or someone exploring a new path in education, the state offers a structured process to help you get started.

This guide breaks down everything you need to know, from certification requirements to application tips, so you can begin your journey as a substitute teacher in Washington with confidence and clarity.

Key Things to Know About Becoming a Substitute Teacher in Washington

Obtain a Substitute Teaching Certificate from the Washington Office of Superintendent of Public Instruction (OSPI), which requires a minimum of 45 college credits or a bachelor’s degree.
Complete a background check and fingerprinting as mandated by state law for all substitute educators.
Understand that substitute teachers in Washington typically earn between $120 and $160 per day, varying by district and experience.
Be aware that some districts require completion of specific training modules or orientation before placement.
Recognize that demand for substitutes fluctuates with school enrollment and staffing shortages, impacting job availability and scheduling consistency.

What are the basic requirements to become a substitute teacher in Washington?
What training is required for first-time substitute teachers in Washington?
How do you apply to become a substitute teacher in Washington?
How much do substitute teachers in Washington make?
How do you renew or maintain a substitute teaching certificate in Washington?
What are the responsibilities of a substitute teacher in Washington?
How flexible is a substitute teacher’s schedule in Washington?
What are the benefits received by a substitute teacher in Washington?
What legal rights do substitute teachers have in Washington?
What are the career advancement opportunities for substitute teachers in Washington?
What are the licensing requirements for substitute teachers in Washington?
Other Things You Need to Know About Becoming a Substitute Teacher in Washington

What are the basic requirements to become a substitute teacher in Washington?

Meeting the basic requirements to become a substitute teacher in Washington involves navigating both state and district-level criteria, which can vary. These requirements reflect a balance between ensuring qualified educators and addressing local staffing needs.

Education: Candidates typically need a bachelor’s degree from an accredited institution, though an emergency substitute certificate requires only a high school diploma, acknowledging district shortages.
Teacher Preparation Program: For a regular substitute certificate, completion of an approved teacher preparation program is mandatory, excluding substitute teachers from certification exam requirements.
Background Check and Fingerprinting: All applicants must undergo fingerprinting through local Educational Service Districts and pass a background check to ensure student safety.
Age and Employment Eligibility: Applicants must be at least 18 years old and provide proof of legal employment eligibility in the U.S.
Emergency Substitute Qualifications: The emergency substitute certificate, valid up to two school years, offers flexibility when districts lack certified substitutes but still requires background checks and district-specific approvals.
Application Fee: There is a $35 fee for the substitute teacher certificate application, an important consideration for those entering the field.

Given these criteria, those exploring substitute teaching may also benefit from examining advanced qualifications through resources like the best education masters to enhance long-term career prospects.

What training is required for first-time substitute teachers in Washington?

Training requirements for first-time substitute teachers in Washington vary significantly across districts and certification types, reflecting a decentralized approach to preparation. This variability raises questions about consistency but also allows districts to tailor training to local needs.

Pre-hire training: Major placement agencies such as Kelly Education typically require orientation covering district policies, classroom management, student safety, and emergency procedures.
District-specific orientation: Many districts mandate sessions focused on local protocols, professional conduct, classroom technology, and diverse student population management.
Fingerprinting and background checks: This is a compulsory step for all new substitutes, ensuring compliance with state law and safeguarding students regardless of certification type.
Emergency Substitute Certificate training: For substitutes hired under this certificate, training may be more limited but still includes district onboarding and background clearance; the certificate lasts two school years and can be renewed.
Additional mandated training: Some districts require courses on sexual harassment prevention, child abuse reporting, or cultural competency to meet specific legal or community standards.

Despite the lack of a standardized statewide curriculum, local training efforts aim to prepare substitutes with essential skills. Prospective substitutes interested in a comprehensive educational pathway may explore best online teaching degree programs that can complement their practical training. Understanding the substitute teacher training requirements in Washington is essential for navigating these nuanced demands effectively.

How do you apply to become a substitute teacher in Washington?

Applying to become a substitute teacher in Washington involves a structured but sometimes nuanced process that varies slightly depending on the type of certificate sought. Prospective substitutes must navigate state and district requirements carefully to ensure their application is complete and accurate.

Identify Certificate Type: Determine whether you qualify for a Substitute Certificate or need an Emergency Substitute Certificate, which often requires district initiation.
Gather Documentation: Collect all necessary paperwork, such as transcripts and any additional forms if you have out-of-state or foreign credentials.
Submit Online Application: Use Washington’s E-Certification system to apply, uploading all required documents and selecting the correct certificate type.
Complete Background Check: Provide fingerprints for a criminal history check unless you already hold a valid certificate on file.
Pay Application Fee: Submit the non-refundable fee carefully after confirming your application details to avoid unnecessary costs.
Follow District Procedures: Some districts impose extra steps like interviews or orientations, so review specific district instructions thoroughly.
Await Review and Hiring: Allow up to three weeks for application processing, background clearance, and potential placement on the substitute roster.

When I spoke with a substitute teacher from Washington who graduated locally, she reflected on the application process as both “straightforward and occasionally frustrating.” She recalled the challenge of coordinating between state and district requirements, noting that “the district-specific forms and timelines can be confusing at first, especially when balancing them with the online state application.” However, her persistence paid off, and she emphasized how the background check and documentation upload felt reassuring in maintaining student safety.

She also mentioned that having graduated from a local school helped her navigate the transcript requests more easily than some peers with out-of-state credentials. Ultimately, she appreciated the thoroughness of the process, stating, “Though it took patience, the system made me feel prepared and qualified to step into classrooms confidently.”

How much do substitute teachers in Washington make?

The average substitute teacher salary in Washington State typically hovers around $25.30 per hour, but this figure masks a wide variation depending on location and district. For example, in Seattle, where the cost of living is notably high, substitute teacher pay rates Seattle WA average closer to $28.79 per hour. Meanwhile, districts like Vancouver offer a daily rate of approximately $196 for a full day, reflecting localized budget priorities and staffing needs.

Looking deeper at the median salary reveals important nuances. The majority of substitutes earn between $31,600 and $50,900 annually, with the 75th percentile reaching over $63,000. This range highlights the gig-based nature of substitute teaching, where income depends heavily on availability and assignment type rather than a fixed salary.

Those able to secure more consistent or long-term placements in higher-paying districts will naturally earn more, while others may face income fluctuations that complicate financial planning.

Washington’s substitute teacher salary fares well compared to national averages, which generally fall between $17 and $19 per hour. This competitive edge can be attributed to regional cost of living and demand, but it also raises questions about sustainability and equity for substitutes who may not have access to steady work.

For individuals exploring education careers, understanding these dynamics alongside options such as what are the most affordable online education degrees can be essential in making informed decisions.

Substitute teachers earn an average of $37,380.

How do you renew or maintain a substitute teaching certificate in Washington?

Renewing or maintaining a substitute teaching certificate in Washington involves meeting updated deadlines and specific professional development requirements. The process requires careful planning due to recent policy changes affecting submission timing and documentation.

Renewal Deadline Change: Applications must be submitted by January 1, 2025, for certificates expiring June 30, 2025, requiring renewal requests six months in advance.
Late Application Policy: Late renewals are accepted without fees until January 2, 2030, but professional development hours earned after a late application cannot be applied to the current renewal cycle.
Professional Development Requirements: Educators must complete 100 clock hours or the equivalent in college credits or Professional Growth Plans (PGPs) within five years before renewal.
STEM and Equity Focus: Those with STEM endorsements must complete 15 clock hours in STEM subjects, and all teachers need 15 hours focused on equity-based school practices.
Documentation Submission: Renewal applications require proof such as clock hour forms, official transcripts, or district-verified PGP forms submitted through the OSPI online system.
Character and Fitness Requirements: Applicants must complete a character and fitness supplement and may need a fingerprint background check if they lack another valid certificate.
Transitional Certificate Option: Educators with expired certificates can apply for a transitional certificate to continue working while completing renewal requirements.
Reinstatement Process: Expired certificates can be reinstated by completing required professional development and submitting appropriate documentation within five years before application.

What are the responsibilities of a substitute teacher in Washington?

Substitute teachers in Washington play a crucial role in maintaining instructional continuity and classroom management when regular teachers are unavailable. Their responsibilities are varied and designed to support both students and school operations effectively.

Follow and Implement Lesson Plans: Substitutes must adhere closely to the plans left by the regular teacher to ensure students meet instructional goals during their absence.
Maintain a Safe and Orderly Environment: Creating a secure and supervised classroom setting is essential to support student learning and safety.
Classroom Management: Enforcing rules and minimizing disruptions helps foster a respectful and productive learning atmosphere.
Professional Conduct: Maintaining appropriate boundaries and language preserves professionalism and protects student well-being.
Accurate Record Keeping: Leaving detailed notes on class activities and incidents aids the returning teacher in resuming instruction smoothly.
Communication with School Staff: Reporting unusual events and checking out with administrators ensures transparency and accountability.
Flexibility and Dependability: Being willing to accept assignments on short notice and adapt to different classrooms is often necessary due to changing school needs.
Confidentiality: Protecting student privacy is a legal and ethical requirement that cannot be overlooked.
Reporting and Availability: Keeping availability current in absence management systems and providing timely cancellation notice supports efficient staffing.
Certification Requirements: Washington mandates at least a bachelor’s degree, completion of an approved preparation program or equivalent experience, and a fingerprint background check unless holding a valid state certificate.
Assignment Procedures: Substitute placements are typically managed through centralized systems, and reassignment upon arrival may occur to address immediate school needs.
Commitment to Instructional Continuity: Some districts expect substitutes to accept all calls to maintain consistent classroom coverage and minimize learning disruptions.

How flexible is a substitute teacher’s schedule in Washington?

Substitute teaching in Washington offers notable flexibility, but this freedom varies by assignment type and district policies. Daily substitutes often experience true autonomy, choosing when and where to work without fixed commitments. However, this flexibility can come with unpredictability, as assignments may be offered last-minute, requiring readiness to adapt quickly.

Long-term substitutes trade some flexibility for stability, adhering to more regular schedules that mirror the absent teacher’s hours, which may limit spontaneous time off but provide financial consistency.

While many districts promote control over workdays and locations, substitutes must navigate online systems that may prioritize seniority or district needs, occasionally reducing choice. Weekend and holiday work is generally absent, supporting a predictable rhythm, though this also means income may fluctuate with school calendars. Such dynamics call for a balance between personal scheduling preferences and the practical realities of substitute teaching.

A substitute teacher from Washington, who graduated locally, shared that managing the schedule requires both patience and planning. He described moments of relief when able to decline early-morning calls for assignments that conflicted with family obligations, underscoring the value of choice. Yet, he also noted occasional frustration when preferred schools filled quickly, pushing him to accept less ideal placements. Overall, he appreciated that the role allowed him to maintain involvement in education while adapting to life’s changing demands, describing it as “a flexible but sometimes unpredictable rhythm that teaches you to stay ready and open.”

What are the benefits received by a substitute teacher in Washington?

Substitute teachers in Washington receive a variety of benefits, though these often depend on district policies, union membership, and work frequency. While the compensation structure and available perks can be appealing, they also reflect the unique challenges of substitute teaching roles.

Professional Wages: Pay is typically daily or half-day based, with rates varying by district and assignment difficulty.
Retirement Benefits: Eligibility for the Washington Teachers’ Retirement System depends on meeting service and compensation thresholds, which may be difficult for occasional substitutes.
Health Insurance: Access is generally limited but possible for substitutes with long-term or frequent assignments, varying by district.
Legal and Liability Support: Union members benefit from liability insurance and legal assistance, which can be crucial given the risks involved in education roles.
Professional Development: Discounts and free training opportunities are often available through associations, supporting career growth.

Given these factors, those pursuing substitute teacher benefits in Washington State should carefully evaluate district-specific policies and consider union membership. For educators seeking to enhance their qualifications and potentially improve their benefits, pursuing an online degree in educational leadership might be a strategic step.

What legal rights do substitute teachers have in Washington?

Substitute teachers in Washington are granted several legal rights designed to protect their professional status and ensure fair treatment. These rights reflect a balance between maintaining educational standards and addressing the unique nature of substitute teaching roles.

Certification Requirements: Substitutes must hold a Substitute Certificate, requiring a bachelor’s degree, approved preparation, or equivalent experience, plus a background check to maintain professional standards.
Union Representation: Those represented by the Washington Education Association receive full union membership, which provides due process rights, legal consultations, and workplace protections.
Due Process Protections: Substitute teachers have rights to fair procedures in disciplinary and dismissal actions, though the specific processes can vary by district and contract.
Liability Insurance and Legal Support: Union membership often includes liability coverage and access to legal advice, safeguarding substitutes from personal risk in their work.
Professional Wages and Benefits: Substitutes are entitled to competitive wages, with advocacy ongoing for increases; long-term substitutes may also access health insurance and other benefits.
Training and Professional Development: Access to ongoing training and resources is increasingly supported through statewide initiatives, enhancing substitutes’ skills and professional growth.
Adaptation to Online Teaching: Legal protections for remote substitutes align with those for in-person roles, reflecting evolving educational environments without compromising essential rights.

About 600,000 substitute teachers cover over 30 million teacher absences in the U.S.

What are the career advancement opportunities for substitute teachers in Washington?

Substitute teaching in Washington offers various pathways for career advancement, though progress depends on factors like certification, experience, and engagement with professional development. Options range from continuing in substitute roles to becoming fully certified educators or moving into administrative positions.

Certified Teacher: Many substitutes pursue full certification by obtaining a Washington State Teaching Certificate, enabling them to secure permanent teaching positions.
Specialized Instruction: Substitutes can focus on areas like special education, where demand and pay may be higher, leveraging targeted training and experience.
Professional Development Leader: Active union or association members may lead workshops or training sessions, enhancing their skills and visibility within the education community.
Educational Administration: Some substitutes advance into roles such as instructional coordinators or school administrators after gaining experience and further education.

Engaging with professional development opportunities for Washington substitute teachers is crucial in this context, as it helps build necessary skills and credentials. For those considering further education to enhance their career prospects, reviewing a list of short doctor of education online degrees can provide valuable guidance on efficient routes to advanced qualifications.

What are the licensing requirements for substitute teachers in Washington?

Prospective substitute teachers in Washington must meet specific licensing criteria mandated by the state. This includes completion of a state-approved training program, successful background checks, and submission of pertinent academic documentation. A detailed overview of these steps and the state’s procedural requirements is available for those seeking clarity on the process. For more information, please refer to our guide on the Washington substitute teacher licensing requirements.

What do substitute teachers in Washington say about their careers?

Completing my substitute teacher credential program at Seattle Pacific University gave me the foundation I needed to confidently step into classrooms across Washington. Starting my career as a substitute in local schools allowed me to explore different grade levels and teaching styles, which really broadened my skills. I love the flexibility and the unique chance to make a positive impact every day, especially in diverse communities facing various challenges. Being part of Washington’s educational system has deepened my passion for supporting students’ growth and resilience. The experience has truly been rewarding both personally and professionally. - Selena

After finishing my substitute teaching certification at Western Washington University, I found that working in local schools gave me invaluable exposure to Washington’s unique cultural and environmental influences on education. The opportunity to integrate local history and environmental awareness into lessons was especially fulfilling. It felt great to contribute positively to the community by encouraging students to engage with their surroundings and local heritage. This role helped me grow professionally, building my confidence and classroom management skills while preparing me for future teaching opportunities. I’m grateful for the career advancement potential that substitute teaching offers. - Hannah

My experience completing the substitute teacher training program at Eastern Washington University was eye-opening and set the stage for a meaningful career. Starting as a substitute in local schools let me balance my passion for teaching with personal commitments, all while gaining vital classroom experience. The job’s stability and the chance to support diverse student populations have been deeply satisfying. I appreciate how Washington’s educational system values substitutes as key contributors to student success and community well-being. This path has encouraged my ongoing professional development and has been a source of pride in helping young people thrive. - Peter

Other Things You Need to Know About Becoming a Substitute Teacher in Washington

Are online substitute teacher training programs in Washington legitimate?

When considering online substitute teacher training programs in Washington, legitimacy is crucial to ensure certification acceptance by school districts. One of the most reputable programs is offered by the Washington Professional Educator Standards Board (PESB), which provides an approved online substitute authorization course tailored specifically to Washington state requirements. Completing this program ensures that candidates meet state standards and facilitates smoother hiring processes.

Nationally, the Substitute Teacher Training Program by A+ Educators

Both options emphasize practical skills and legal knowledge essential for substitute teaching. Prospective substitutes should prioritize state-approved programs like those from PESB to guarantee compliance, while also considering nationally recognized programs for additional training and confidence in the classroom.

Is substitute teaching in Washington considered full-time employment?

Substitute teaching in Washington is generally not considered full-time employment due to the nature of the work and typical assignment patterns. Most substitute teachers work on an as-needed basis, filling in for absent regular teachers, which results in fluctuating hours and inconsistent schedules. According to the Washington Education Association, substitute teachers often work fewer than 20 hours per week, which falls short of the state’s standard for full-time employment, typically defined as 30 to 40 hours weekly.

Furthermore, substitute teachers in Washington usually do not receive the same benefits as full-time staff, such as health insurance or retirement contributions, which are key indicators of full-time employment status per the Washington State Department of Labor & Industries. While some substitutes may secure long-term assignments that resemble full-time roles temporarily, these are exceptions rather than the rule. Overall, substitute teaching in Washington is classified as part-time or temporary work in most cases, lacking the stability and benefits associated with full-time employment.

What skills do you gain as a substitute teacher in Washington?

As a substitute teacher in Washington, you gain a variety of valuable skills that enhance your educational and professional profile. You develop strong classroom management abilities by adapting quickly to different learning environments and student needs. This role hones your communication skills, both with students and staff, as you must clearly convey instructions and maintain a positive learning atmosphere.

You also improve your flexibility and problem-solving skills by handling unexpected situations and diverse classroom dynamics. Time management becomes essential as you balance lesson plans and student engagement efficiently. Additionally, you build cultural competency by working with students from varied backgrounds, which enriches your understanding of inclusive education.

These experiences prepare you for broader roles in education or related fields. Overall, substitute teaching in Washington fosters adaptability, leadership, and interpersonal skills that are highly valued in many professional contexts.

Should you substitute teach before becoming a full-time teacher in Washington?

Yes, substituting before becoming a full-time teacher in Washington is often beneficial. It provides practical classroom experience and helps you understand the state's educational environment. Substitute teaching allows you to develop classroom management skills and adapt to different teaching styles and student needs.

This experience can strengthen your teaching resume and improve your chances of securing a full-time position. It also helps build professional connections within school districts, which can be valuable during the job search process. Moreover, substitute teaching offers insight into curriculum implementation and daily school operations, giving you a clearer picture of the teacher’s role.

However, it is not mandatory to substitute before becoming a full-time teacher. Some candidates may enter full-time teaching through traditional certification programs without prior substitute experience. Still, many educators find that substituting enhances their readiness and confidence, making the transition smoother.

References:

Blad E. (2024). Substitute Teachers Need Support, Too. See How One State Is Helping. Education Week
Seattle Public Schools. (n.d.). Substitute Information. SPS
Swing Education. (2025). Should I substitute teach before becoming a teacher? Swing
Washington Education Association. (n.d.). Substitute educators meet a vital need. WEA
Washington Office of Superintendent of Public Instruction. (n.d.). Substitute Teacher. Washington OSPI
Washington State Legislature. (2024). Revised Code of Washington (RCW). WSL
Washington State Professional Educator Standards Board. (n.d.). Becoming an educator. Washington PESB
Zippia. (2025). Substitute Teacher demographics and statistics in the US. Zippia