How to Become a Substitute Teacher in Texas for 2025

by Imed Bouchrika, Phd

Co-Founder and Chief Data Scientist

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Flexible work in education can be challenging to find, especially in Texas, where over 60% of districts report substitute teacher shortages. Becoming a substitute teacher provides valuable classroom experience, steady income, and the chance to support schools by filling critical staffing gaps across the state.

This article, prepared by career planning experts, will outline certification steps, application tips, and job expectations. It aims to guide aspiring educators through a clear and manageable path to becoming a substitute teacher in Texas in 2025.

Key Things to Know About Becoming a Substitute Teacher in Texas

• Candidates must be at least 18 years old, pass a background check with fingerprinting, and provide proof of U.S. work eligibility, and a bachelor’s degree is preferred for long-term positions.
• District-level orientations, background screenings, and online applications with required documents and references must be completed before approval.
• Substitute teachers can earn about $39,000 per year, with flexible schedules, bonuses for long-term roles, and clear pathways to certified teaching or specialized positions.

Table of Contents

1. What are the basic requirements to become a substitute teacher in Texas?
2. What training is required for first-time substitute teachers in Texas?
3. How do you apply to become a substitute teacher in Texas?
4. How much do substitute teachers in Texas make?
5. How do you renew or maintain a substitute teaching certificate in Texas?
6. What are the responsibilities of a substitute teacher in Texas?
7. How flexible is a substitute teacher’s schedule in Texas?
8. What challenges do substitute teachers face in Texas?
9. What are the benefits received by a substitute teacher in Texas?
10. What legal rights do substitute teachers have in Texas?
11. What are the career advancement opportunities for substitute teachers in Texas?
12. Other Things You Need to Know About Substitute Teachers in Texas

What are the basic requirements to become a substitute teacher in Texas?

In Texas, substitute teacher requirements are straightforward but can vary slightly by district. Meeting these standards ensures that candidates are prepared for both short-term and long-term classroom roles.

Below are the key requirements:

• Education Requirements: A high school diploma or GED is the minimum requirement. Some districts prefer candidates with college coursework or degrees, especially for specialized roles.
• Age Criteria: Applicants must be at least 18 years old. Certain districts may require candidates to be 21, particularly for high school assignments.
• Long-Term Assignments: A bachelor’s degree is typically required for extended roles, though some districts accept an associate degree combined with experience.
• Background Check: A criminal background check with fingerprinting is mandatory, processed through the Texas Education Agency or local school districts.
• Employment Eligibility: Proof of legal authorization to work in the United States must be provided.
• Subject-Specific Roles: For specialized or long-term teaching, a bachelor’s degree in the subject or Texas teacher certification may be required.

For those curious about furthering their education, exploring what are the best bachelors in education online can be a smart move to boost your chances and open up more opportunities.

What training is required for first-time substitute teachers in Texas?

In Texas, substitute teacher training requirements are largely determined by individual school districts, but several key steps are common across the state. These steps ensure substitutes are prepared to manage classrooms effectively and maintain student safety. Below are the essential training components.

• District-Level Orientation: Most districts require substitutes to complete an orientation session covering classroom management strategies, district policies, and emergency response procedures.
• Pre-Hire Training: Training modules, often provided by districts or staffing agencies like Kelly Education, focus on supervision techniques, teaching fundamentals, and professional conduct.
• Background Checks and Fingerprinting: A criminal background check and fingerprinting through the Texas Education Agency or the hiring district is mandatory before employment.
• National Sex Offender Registry Check: Some districts include an additional screening step by cross-referencing the National Sex Offender Registry.
• Ongoing or Supplemental Training: Districts may offer optional training sessions on technology use, special education practices, or subject-specific skills for substitutes seeking long-term opportunities.

Since substitute teacher training requirements in Texas vary by district, it’s a good idea to stay informed about local rules. If you’re interested in education beyond substitute teaching, you might explore a master's degree in library science to broaden your career options.

How do you apply to become a substitute teacher in Texas?

Applying to become a substitute teacher in Texas is managed by individual school districts, each with its own specific requirements. While the details may vary, the process generally focuses on applications, documentation, and background checks to ensure candidates are qualified and prepared. Below are the key steps:

• Submit an Online Application: Complete the application on the chosen school district’s website, providing personal information, employment history, and education details.
• Upload Required Documentation: Provide a valid driver’s license, Social Security card, and, in some cases, transcripts or other proof of education.
• Provide References for Verification: List professional references, such as former supervisors, who can confirm your experience and reliability. District staff will contact them directly.
• Complete Background Check and Fingerprinting: Undergo a criminal background check and fingerprinting, which are mandatory. If not already processed through the Texas Education Agency, you are responsible for the cost.
• Screening and Interview: After verifying your documents and references, the district’s HR team may invite you for an interview, depending on staffing needs and applicant qualifications.

How much do substitute teachers in Texas make?

The average substitute teacher salary in Texas is approximately $39,357 annually, which equates to around $18.92 per hour. Earnings range widely, with many substitutes making between $28,900 and $46,600, while top earners can reach up to $57,762 per year. Pay is influenced by factors such as district policies, education level, and certification status. 

Districts across Texas employ tiered pay systems to reward experience and credentials. In Pearland ISD, certified substitutes start at $105 per day, which increases to $130 after 11 consecutive days and $155 after 21 days. Substitutes with a bachelor’s degree but no certification begin at $95 per day, while those without a degree start around $85 daily. 

For those interested in teaching, gaining classroom experience as a substitute can be a great step, especially if you’re checking out a list of the best education degrees. Just keep in mind that Texas pay reflects the state's unique market and may not offer the financial boost you’d find elsewhere.

How do you renew or maintain a substitute teaching certificate in Texas?

Renewing or maintaining substitute teaching credentials in Texas depends on whether you hold a standard state teaching certificate or a district-issued permit. Below are the key steps to stay current:

• Check Your Certification Type: Standard teaching certificates follow Texas Education Agency (TEA) renewal rules, while district-issued permits require following local district policies.
• Complete Required Professional Development: For standard certificates, complete 150 hours of Continuing Professional Education (CPE) every five years, including mandated dyslexia training.
• Submit Renewal Application: Renew standard certificates online through the TEA’s TEAL system; district permits may require paper or district-specific online submissions.
• Follow District Policies: Districts set their own requirements for substitute permits, including periodic updates or evaluations.
• Complete Background Checks: Many districts require annual or periodic background checks, even if they are not needed for state certificate renewal.
• Understand Out-of-State Reciprocity: Educators certified in another state may receive a one-year Texas certificate while completing Texas-specific requirements.

What are the responsibilities of a substitute teacher in Texas?

Substitute teachers in Texas play a key role in ensuring that classroom instruction continues smoothly and that students remain safe and engaged when the regular teacher is absent. Below are the key responsibilities of a substitute teacher in Texas:

• Follow Lesson Plans: Implement the regular teacher’s lesson plans to keep students on track with their learning objectives.
• Classroom Management: Maintain order and a positive environment by addressing behavioral issues appropriately.
• Supervise Students: Monitor students in the classroom, during lunch, recess, and transitions to ensure safety.
• Take Attendance: Record attendance accurately and report it to the office as required.
• Report Incidents: Immediately inform school administrators of any accidents, safety concerns, or unusual events.
• Adapt to Unplanned Situations: If lesson plans are missing, consult administrators and follow school guidelines to continue instruction.
• Maintain Confidentiality: Protect student records and sensitive information in compliance with state and federal laws.
• Perform Teacher Duties: Assist with setting up materials, managing technology, and other tasks assigned to the regular teacher.
• Handle Student Property Carefully: Follow school protocols when collecting or handling student items or valuables.
• Long-Term Assignments: For roles lasting more than 10 days, grade assignments, plan lessons, and participate in staff meetings, which may require additional qualifications.

How flexible is a substitute teacher’s schedule in Texas?

Substitute teaching in Texas provides a notable degree of scheduling freedom, allowing individuals to select assignments that best align with their personal and professional needs. Substitutes can choose from full-day, half-day, or even short-hour assignments, depending on district offerings. Many districts utilize platforms such as Frontline, enabling substitutes to plan ahead or accept last-minute opportunities based on their availability. 

Most districts impose minimal requirements to remain active, often asking substitutes to work only a limited number of days per semester. Additionally, substitutes can frequently work across multiple schools within a district, adding both variety and adaptability to their schedules. This system is designed to accommodate the substitute’s lifestyle, offering an adaptable role rather than a rigid routine.

What challenges do substitute teachers face in Texas?

Substitute teaching in Texas involves managing variable classroom environments and adapting swiftly to diverse teaching styles while working without the predictability of a regular long-term schedule. Uncertain employment frequency and district-specific protocols can contribute to financial unpredictability and heightened on-the-job stress. Additionally, adapting established routines with minimal preparation time calls for strong interpersonal and crisis management skills. For insights on meeting professional standards under these conditions, consult our guide on the Texas substitute teacher licensing requirements.

What are the benefits received by a substitute teacher in Texas?

Substitute teachers in Texas receive a variety of benefits that make the role attractive, particularly for those seeking flexibility and professional growth. While the specific perks can vary by district, the overall advantages create both financial and career-building opportunities.

Below are the benefits received by substitute teachers in Texas:

• Competitive Pay: Daily rates depend on qualifications and district policies, with certified substitutes on long-term assignments earning up to $185 per day.
• Bonuses and Incentives: Additional pay is often provided for working in high-need schools, special education classrooms, or specialized roles such as counseling and nursing.
• Professional Growth: Substitute teaching offers valuable classroom experience and networking opportunities that can pave the way for full-time teaching roles.
• Flexible Schedule: Substitutes can select assignments based on their availability, making it ideal for students, retirees, or professionals seeking part-time work.
• Pathway to Full-Time Positions: Successful substitutes often gain visibility and opportunities for permanent positions within the school district.

Keep in mind, most benefits depend on your education and certification level, and some districts offer higher pay for substitutes with a teaching certificate or bachelor’s degree. If you’re interested in advancing your credentials, check out this ranking of cheapest online masters degrees in educational leadership to explore affordable options that could enhance your substitute teacher pay and perks in Texas.

What legal rights do substitute teachers have in Texas?

Substitute teachers in Texas are classified as at-will employees, meaning they can be dismissed without prior notice or cause. However, they retain certain rights and protections under state law and local district policies that ensure fair treatment and workplace safety.

Below are the key legal rights and considerations for substitutes in Texas:

• At-Will Employment: Substitutes can be released at any time, though some districts offer additional job security through policies or agreements.
• Background Checks: Fingerprinting and background checks through the Texas Education Agency are mandatory to ensure student safety and compliance with state law.
• Due Process Protections: While limited, substitutes can respond to allegations of misconduct and may access grievance procedures if they believe a dismissal was unjust.
• Safe Work Environment: Substitutes are entitled to a workplace free from harassment, discrimination, or unsafe conditions, with protections under federal and state laws.
• Privacy Rights: Personal information of substitutes must be safeguarded and handled with confidentiality by school districts.
• Access to Grievance Processes: Some districts provide appeals or grievance procedures for disputes or removal from substitute lists, though these processes vary.
• Online Teaching Rules: Virtual substitutes must adhere to the same conduct and privacy standards as in-person teachers, including district-mandated online training.

What are the career advancement opportunities for substitute teachers in Texas?

Substitute teaching in Texas provides valuable classroom exposure and professional connections that can lead to long-term roles in education. With the right credentials and experience, substitutes can transition into full-time positions or pursue specialized careers within school systems. 

Below are the key career advancement opportunities for substitute teachers in Texas:

• Becoming a Certified Teacher: Many substitutes pursue Texas teacher certification, using their classroom experience to qualify for full-time roles with better pay and job stability.
• Pursuing Long-Term Substitute Assignments: Extended roles often offer higher daily rates, provide valuable classroom experience, and serve as a direct pathway to permanent employment.
• Transitioning to Full-Time Teaching: Substitute teaching acts as a bridge to permanent teaching positions, helping candidates build credibility and strong references within districts.
• Exploring Specialized Educational Roles: Substitutes with additional skills or certifications may advance into roles such as substitute nurses, counselors, or special education aides.
• Enhancing Skills Through Professional Development: Engaging in workshops, training programs, or advanced coursework improves teaching skills and broadens career prospects.

If you’re exploring the benefits of teaching degree, substitute teaching can be a helpful way to gain classroom experience while figuring out your next step.

What do substitute teachers in Texas say about their careers?

• Completing my substitute teaching certification at Austin Community College gave me the skills to work confidently in Texas schools. I enjoy the flexibility, the diversity of students, and the daily opportunities to make a meaningful impact while preparing for my goal of becoming a full-time teacher. —Noah
• Starting as a substitute in Texas was challenging yet rewarding. Bilingual classrooms and cultural diversity taught me to adapt and engage students effectively. I’ve grown by connecting with learners from all backgrounds, gaining valuable experience that boosts my confidence and supports future professional opportunities in education. —Evelyn
• After completing my program at Houston Community College, I chose substitute teaching to gain immediate classroom experience. Supporting students in Texas, especially in rural areas, has been fulfilling. I’ve seen how substitutes inspire young learners and continue to develop my skills through meaningful daily experiences. —Henry

Other Things You Need to Know About Substitute Teachers in Texas

Are online substitute teacher training programs in Texas legitimate?

Yes, online substitute teacher training programs in Texas can be legitimate if they are recognized by the Texas Education Agency (TEA) or approved by local school districts. Programs such as the Texas Substitute Teacher Certification Program through accredited colleges and ProTeacher’s Substitute Teacher Training offer comprehensive instruction. Verifying district acceptance ensures the chosen program supports certification and employment opportunities effectively.

Is substitute teaching in Texas considered full-time employment?

No, substitute teaching in Texas is typically not considered full-time employment. Most substitutes work on an as-needed basis, with variable schedules and no guaranteed hours. They usually lack benefits like health insurance and retirement plans that full-time teachers receive. While some substitutes work frequently, the absence of contracts and consistent schedules prevents classification as full-time employees.

What skills do you gain as a substitute teacher in Texas?

Substitute teachers in Texas develop valuable skills such as classroom management, adaptability, and effective communication. They learn to engage diverse groups of students and adjust quickly to different grade levels and teaching styles. Problem-solving and time management are strengthened by handling unpredictable challenges and balancing lesson delivery. These skills are transferable and enhance future teaching or educational careers.

Should you substitute teach before becoming a full-time teacher in Texas?

Yes, substitute teaching is an excellent step before becoming a full-time teacher in Texas. It provides practical classroom experience, helps refine instructional techniques, and improves classroom management. Substituting also enables networking with school staff and administrators, which can support full-time job opportunities. While not mandatory for certification, it is a strategic way to gain confidence and professional readiness.

References:

• All Education Schools. (n.d.). How do you become a substitute teacher in Texas? Retrieved from All Education Schools
• edX.org. (n.d.). How to become a substitute teacher in Texas. Retrieved from edX
• Final Round AI. (n.d.). Substitute teacher skills for resume - All experience levels. Retrieved from Final Round AI
• myKelly. (n.d.). 8 transferable skills you’ll gain as a substitute teacher. Retrieved from myKelly
• Online Distance Learning Education. (n.d.). Substitute teaching as an alternative in Texas schools. Retrieved from Online Distance Learning Education
• Scoot Education. (n.d.). The special benefits of being a substitute teacher. Retrieved from Scoot Education
• Swing Education. (n.d.). 7 skills you learn from substitute teaching. Retrieved from Swing Education
• Swing Education. (n.d.). How to become a substitute teacher in Texas. Retrieved from Swing Education
• Texas EST. (n.d.). Step-by-step guide to become a substitute teacher in Texas. Retrieved from Texas EST
• TASB. (n.d.). Supporting substitute teachers. Retrieved from TASB