How to Become a Substitute Teacher in Kentucky for 2025

Co-Founder and Chief Data Scientist

Substitute teachers play a vital role in Kentucky’s classrooms, ensuring that learning continues smoothly whenever full-time educators are unavailable. Whether you're exploring a new career path, seeking flexible work, or stepping into education for the first time, substitute teaching offers a meaningful way to make an impact.

In Kentucky, getting started is accessible—candidates can qualify with either a high school diploma or a bachelor’s degree, depending on the permit, and must complete a background check and application through the KECS portal. This guide walks you through what it’s like to work as a substitute teacher in Kentucky—and how to begin your journey.

Key Things to Know About Becoming a Substitute Teacher in Kentucky

You need at least 60 college credit hours or a valid teaching certificate to qualify as a substitute teacher in Kentucky.
Most districts require a background check and fingerprinting before you can start substituting.
Pay varies widely but averages around $95.51 per day depending on the district and your qualifications.
Substitute teachers often have flexible schedules, making it great for those balancing other jobs or family responsibilities.
Some districts offer training sessions to help you get familiar with classroom management and school policies.

What are the basic requirements to become a substitute teacher in Kentucky?
What training is required for first-time substitute teachers in Kentucky?
How do you apply to become a substitute teacher in Kentucky?
How much do substitute teachers in Kentucky make?
How do you renew or maintain a substitute teaching certificate in Kentucky?
What are the responsibilities of a substitute teacher in Kentucky?
How flexible is a substitute teacher’s schedule in Kentucky?
What are the Kentucky substitute teacher licensing requirements?
What are the benefits received by a substitute teacher in Kentucky?
What legal rights do substitute teachers have in Kentucky?
What are the career advancement opportunities for substitute teachers in Kentucky?
Other Things You Need to Know About Becoming a Substitute Teacher in Kentucky

What are the basic requirements to become a substitute teacher in Kentucky?

Here’s a quick rundown of what you need to become a substitute teacher in Kentucky. The requirements vary a bit depending on the type of certificate you’re aiming for, so keep that in mind.

Minimum Education: Most substitute teaching positions require a bachelor’s degree from an accredited college or university, and you’ll need to submit official transcripts for certification.
One-Year Emergency Certificate: In response to teacher shortages, Kentucky offers a one-year emergency substitute certificate that only requires a high school diploma or GED equivalent.
College Credit Option: If you don’t have a bachelor’s degree, having at least 64 college credit hours can qualify you, although new legislation may soon lower that to just a high school diploma.
Degree and GPA Requirements: For full teaching certificates beyond substitute roles, you’ll need a bachelor’s or graduate degree with a minimum GPA, but this doesn’t usually apply to general substitute teaching.
No Specific Coursework Needed: Unlike full teacher certification, there are no state-mandated classes or apprenticeships required just to substitute teach in Kentucky.

For those exploring options, you might find it helpful to check out the best 1 year online masters in education programs that can boost your credentials down the road.

What training is required for first-time substitute teachers in Kentucky?

Getting started as a substitute teacher in Kentucky means meeting a few key training requirements to ensure you’re ready for the classroom. Here’s a simple breakdown of what you need to do:

64-hour Educator Preparation Program: Complete an approved Kentucky program that covers classroom management, instructional strategies, and school policies to prepare you for diverse classroom situations.
Emergency Substitute Online Training: Finish an online module offered by the Kentucky Education Professional Standards Board (EPSB) focusing on student safety, supervision basics, and district expectations.
Background Check and Fingerprinting: Submit to a background check and fingerprinting process less than a year old to help keep schools safe.
Local District Orientation: Participate in any additional orientation or training your district requires, which might include sessions on technology or specific student needs.

These steps are part of the Kentucky substitute teaching certification process that keeps the standards consistent across the state. If you want to explore further education options to boost your skills, you might check out the best rated online doctorate in higher education program for advanced learning.

As you prepare for your first assignment, it’s also worth considering how other substitutes plan to use their roles—whether as a stepping stone, a side job, or a long-term path—which the chart below explores.

How do you apply to become a substitute teacher in Kentucky?

Getting started as a substitute teacher in Kentucky is pretty straightforward once you know the steps. The process mostly involves using the official Kentucky Educator Certification System (KECS) portal and making sure you have all the right documents and fees in place.

Sign Up on KECS Portal: Head to the KECS website to create your account or log in if you already have one. This is where you start your substitute teaching certificate application.
Use the Application Wizard: Follow the guided steps by selecting “Initial 5 Year Substitute” for new certificates or “Renew 5 Year Substitute” if you’re renewing.
Upload Required Documents: Submit official transcripts and a state-issued ID. Some districts might ask for additional paperwork like college transcripts or current teaching certificates.
Complete Character and Fitness Review: Answer questions about your background directly in the KECS portal to show your suitability for the role.
Background Check & Fingerprinting: Get fingerprinted and pass a criminal background check; results go straight to the Kentucky DOE or your district.
Pay the $15 Fee: Pay the processing fee online through KECS—no other payment methods accepted.
Submit Your Application: Once everything’s uploaded and paid, submit your application for review. It’s not complete until all documents are verified.
Complete District-Specific Steps: Some districts require a separate local application and at least three professional references, so be ready for that extra step.

I chatted with a substitute teacher who graduated from a local Kentucky school about how she navigated the process. She described it as “a bit nerve-wracking at first,” especially the fingerprinting and waiting for the background check results, but appreciated how the KECS portal walked her through each step clearly.

She also mentioned that gathering references was surprisingly the trickiest part, since they had to be professional contacts—not friends or family. Overall, she found the process manageable and felt proud knowing she was officially cleared to step into classrooms across the state, ready to support students whenever needed.

How much do substitute teachers in Kentucky make?

If you’re wondering about the average substitute teacher salary in Kentucky, it usually lands around $13.76 per hour. That might sound modest, especially when you consider that some districts pay a daily rate ranging from $58 to $258.

Permanent substitutes, who often take on more consistent roles, can earn about $17.64 an hour, which adds up to roughly $36,690 annually if they worked full-time. Keep in mind, though, that many substitute teachers don’t work full-time, so the actual yearly income varies a lot.

Now, the median substitute teacher wage in Kentucky is close to that average, but here’s an insight: since substitute teaching tends to be part-time or on-call, many don’t get to work every school day. This means the median salary really reflects both the pay rate and the unpredictable nature of the job, making the annual earnings quite different from what full-time teachers might expect.

Compared to national figures, Kentucky’s pay is a bit on the lower side. Across the U.S., substitute teachers often make between $15 and $18 per hour, with some places even topping $20. Kentucky’s rates highlight a regional pay gap influenced by the state’s lower cost of living and funding challenges. If you’re exploring how much do substitute teachers make in Kentucky, it’s smart to research specific districts and consider opportunities for longer-term roles.

Also, having the right credentials matters. If you’re curious about the kinds of degrees in education that can boost your chances, it’s worth checking out to see how your qualifications might impact your pay and job opportunities. Understanding local pay trends is just one part of the picture—take a look at the image below to see how many teachers are currently needed nationwide to meet growing demand.

How do you renew or maintain a substitute teaching certificate in Kentucky?

Renewing your substitute teaching certificate in Kentucky is pretty straightforward once you know the steps. Here’s what you need to do to keep your credentials up to date and ready for the classroom.

Log into KECS Web Portal: Start by accessing the Kentucky Educator Credentialing System (KECS) online portal where all renewal applications happen.
Choose the Right Application: Use the wizard to pick “Renew Certification(s) (CA-2)” for standard renewals or “Exception Renewal” if you qualify for a one-time exception.
Meet Eligibility Requirements: You must have either three years of classroom teaching in the last five years or six semester hours of graduate credit completed during your certificate’s validity.
Submit Proof: Provide verification of your teaching experience from your school district or an official transcript for graduate credits.
Complete Character Review: Finish the mandatory character and fitness check required for renewal.
Pay Fees Online: Certification fees are payable only through the KECS system—no other payment methods are accepted.
Submit Your Application: Finalize and send your renewal application through KECS to complete the process.
Notify Your District: After renewal, be sure to give your updated certificate to your school district to confirm your status locally.

What are the responsibilities of a substitute teacher in Kentucky?

Substitute teachers in Kentucky play a key role in keeping the classroom running smoothly when the regular teacher is out. They have several important duties to make sure students stay on track and the learning environment stays positive.

Follow Lesson Plans: They stick to the lesson plans left by the regular teacher to keep the class moving forward with the day’s goals.
Manage the Classroom: Keeping order and making sure students behave well is a big part of the job.
Take Attendance: They keep track of who’s in class and report absences accurately.
Supervise Students: Watching over students during class and breaks helps maintain a safe space for everyone.
Adapt to Different Grades and Subjects: Flexibility is key since substitutes might teach various ages and subjects on short notice.
Administer Tests and Collect Work: They might hand out quizzes, collect homework, and keep students focused.
Communicate with Staff: Keeping in touch with school staff helps handle any issues or important updates.
Follow School Rules: They make sure to stick to all school policies, including safety and confidentiality.
Report Issues: Any student problems or unusual incidents are reported to the proper school staff.

How flexible is a substitute teacher’s schedule in Kentucky?

Substitute teaching in Kentucky offers a level of schedule flexibility that’s hard to beat. You can pick up assignments that fit your availability, whether it’s a single day, a few weeks, or even longer stretches. Many districts let substitutes set their own workdays ahead of time, so you’re not stuck with a rigid timetable. Plus, with virtual teaching options growing, some substitutes can even work from home, which adds another layer of convenience.

The state is also moving toward allowing teachers to cover a wider range of grades, meaning substitutes can snag more varied gigs without juggling multiple certifications. This flexibility lets you balance teaching with other commitments, making it a great side hustle or a stepping stone into education.

I chatted with a substitute teacher from Kentucky who graduated from a local school. He shared how the flexibility was a lifesaver when his family needed him around more. “At first, figuring out the online system to mark my availability was a bit tricky,” he admitted, “but once I got the hang of it, I could basically choose when to work each week. Some weeks, I’d cover just a day or two, other times a couple weeks straight if needed.”

He appreciated being able to say no to assignments that clashed with personal plans, which made the job feel less stressful and more manageable. His story really highlights how this role can adapt to your life, not the other way around.

What are the Kentucky substitute teacher licensing requirements?

In Kentucky, substitute teachers must meet specific licensing criteria to ensure classroom readiness and compliance with state education standards. Applicants are evaluated through a comprehensive certification process that includes verification of academic credentials, completion of state-approved training, and thorough background checks. Additionally, fingerprinting and periodic renewal of the license help maintain a high level of professional competence. For detailed and updated information on each step of the certification process, refer to our guide on the Kentucky substitute teacher licensing requirements.

What are the benefits received by a substitute teacher in Kentucky?

Substitute teachers in Kentucky enjoy several perks that make the role flexible and rewarding, even if it’s not a full-time gig. Here’s a quick look at some benefits that make substitute teaching worth considering:

Pay Rates: Daily pay ranges from about $110 to $154 depending on education and certification, with an average hourly wage around $17.64, so you get paid fairly for your time.
Long-Term Assignment Pay: If you’re certified and work 20+ consecutive days in the same spot, your pay bumps up based on your rank and experience.
Retirement Benefits: Certified substitutes can participate in the Kentucky Teachers’ Retirement System, giving you a solid financial future option.
Professional Growth: Substitute teaching helps you build valuable classroom experience and connections, which is great if you want to move into full-time teaching later.

If you’re curious about advancing your qualifications, check out this ranking of cheapest online masters degrees in educational leadership to help boost your career. These benefits highlight why so many see the advantages of being a substitute teacher in Kentucky as a smart stepping stone. To better understand what makes a substitute stand out, take a look at the chart below showcasing the top skills they commonly list on their resumes.

What legal rights do substitute teachers have in Kentucky?

Substitute teachers in Kentucky are protected by clear legal rights that help ensure fair treatment and professional respect. These rights cover everything from certification priority to workplace protections, giving substitutes a solid foundation as they step into classrooms.

Certification Priority: Substitute teachers with higher-level certifications get first dibs on available jobs, with regular full teaching certificates at the top, followed by ten-year and then five-year substitute certificates.
Employment Eligibility: Thanks to recent laws, you only need a high school diploma or GED to qualify for substitute teaching, making it easier to enter the field without a college degree.
Workplace Protections: Substitutes enjoy the same protections against discrimination and have the right to due process in disciplinary matters, just like full-time public school employees.
Professional Oversight: The Kentucky Education Professional Standards Board oversees complaints and reviews to keep standards high and ensure fair treatment across the board.
Remote Teaching Flexibility: New waivers allow substitutes to gain credit for remote teaching and student teaching observations, recognizing online instruction as a valid part of their professional experience.
Communication Standards: Laws like Senate Bill 181 set strict rules for how substitutes must communicate, especially online, to keep students safe and maintain professionalism.

What are the career advancement opportunities for substitute teachers in Kentucky?

Substitute teaching in Kentucky can be a great stepping stone if you’re thinking about growing your career in education. There are several paths you can take to move forward and build on your experience.

Become a Fully Certified Teacher: Many substitutes use their time in the classroom to gain experience before pursuing full certification and a permanent teaching position.
Specialize in a Subject Area: With more experience and additional training, substitutes can focus on specific subjects, increasing their value and job opportunities.
Take on Long-Term Substitute Roles: These positions often lead to more stable work and can sometimes transition into full-time jobs.
Explore Leadership or Support Roles: Some substitutes move into roles like instructional aides or education coordinators, which offer different professional development opportunities for Kentucky substitute teachers.

Along the way, gaining a bachelor’s degree and the right certification opens doors, and you can learn more about careers with teaching degree that fit your goals.

What do substitute teachers in Kentucky say about their careers?

Completing my substitute teaching certification through the Jefferson County Public Schools program gave me a solid foundation and confidence to step into classrooms across Kentucky. Starting my career in a local school allowed me to experience firsthand the vibrant culture and strong community values that shape education here. I’ve found great satisfaction in supporting students’ learning journeys while balancing the flexibility the substitute role provides. The opportunity to positively impact young minds while continually growing professionally keeps me motivated every day. - Hera
As someone who began teaching as a substitute in a nearby district, I appreciate how this path offered stability and a way to explore different grade levels and subjects before committing fully to the profession. Finishing my program at Lexington Christian Academy helped me understand the unique challenges Kentucky schools face, especially in rural areas. The role has deepened my passion for education and strengthened my connection to the local community, where I feel I’m making a genuine difference in students’ lives. - Jesse
My time completing the substitute teacher program at Bowling Green High School transformed my outlook on education and community involvement. Working in schools throughout Kentucky, I’ve encountered diverse learning environments that have broadened my perspective and enhanced my professional skills. I value the career advancement opportunities that substitute teaching offers, as well as the chance to contribute meaningfully to the well-being and growth of students across the state. It’s rewarding to be part of a profession that embraces Kentucky’s rich cultural heritage and natural resources. - Jena

Other Things You Need to Know About Becoming a Substitute Teacher in Kentucky

Are online substitute teacher training programs in Kentucky legitimate?

Online substitute teacher training programs in Kentucky can be legitimate if they are offered by recognized providers that meet state requirements. One of the most reputable programs is the Kentucky Department of Education’s Substitute Teacher Training, which provides essential guidance aligned with state regulations. While this program is not fully online, it offers some online components and resources that help prepare substitutes effectively.

Another popular and legitimate option nationwide is Substitute Teaching Solutions, which offers comprehensive online courses covering classroom management, legal responsibilities, and instructional strategies. This program is widely accepted and respected, making it a good choice for those seeking flexible training options.

When choosing a program, it’s crucial to verify that the training aligns with Kentucky’s substitute teaching certification standards to ensure eligibility. Overall, while options are somewhat limited in Kentucky specifically, leveraging these well-known programs can provide credible and convenient training for aspiring substitute teachers.

Is substitute teaching in Kentucky considered full-time employment?

Substitute teaching in Kentucky is generally not considered full-time employment due to the nature of its temporary and variable work assignments. According to the Kentucky Department of Education (KDE), substitute teachers are typically hired on a daily or short-term basis to cover absences, which means their hours and income fluctuate significantly.

While some substitutes may work consistently across multiple schools or districts, the position lacks the guaranteed hours and benefits typical of full-time roles. The KDE outlines that substitutes are often paid a daily rate, which as of recent data, averages around $85 to $100 per day depending on the district, without health insurance or retirement benefits.

Additionally, substitute teaching does not usually meet the threshold for full-time status under Kentucky labor laws, which often require a minimum of 30 to 35 hours per week. Therefore, while substitute teaching can be a substantial source of income for some, it is classified more accurately as part-time or contingent work rather than full-time employment.

What skills do you gain as a substitute teacher in Kentucky?

As a substitute teacher in Kentucky, you gain a variety of valuable skills that enhance your teaching and classroom management abilities. You develop strong adaptability by quickly adjusting to different classroom environments and grade levels. Communication skills improve as you interact with diverse groups of students, teachers, and school staff. You also learn effective classroom management techniques, maintaining discipline and order in the absence of the regular teacher.

Substitute teaching cultivates problem-solving skills since you often need to handle unexpected situations independently. You gain experience in lesson implementation and time management, ensuring that assigned work is completed efficiently.

Additionally, you build cultural competence by working with students from varied backgrounds. These skills are transferable and can support a future full-time teaching career or other roles within education. Overall, substitute teaching in Kentucky offers practical, hands-on experience that strengthens your teaching proficiency and professional versatility.

Should you substitute teach before becoming a full-time teacher in Kentucky?

Yes, substituting before becoming a full-time teacher in Kentucky can be beneficial. It provides practical classroom experience and helps build essential skills such as classroom management and lesson delivery. Substitute teaching also allows individuals to familiarize themselves with school environments and policies.

This experience can strengthen a teaching candidate’s resume and improve their chances of securing a full-time position. Additionally, working as a substitute helps build professional relationships with school staff and administrators, which may lead to networking opportunities and job recommendations.

However, substitute teaching should not be the only preparation step. Candidates must also complete the required education and certification processes for full-time teaching in Kentucky. It is important to balance substitute teaching with ongoing professional development and coursework to meet state licensure requirements.

Overall, substitute teaching is a practical and strategic step for those aiming to become full-time teachers in Kentucky.