How to Become a Substitute Teacher in Indiana for 2025

Co-Founder and Chief Data Scientist

Stepping into the classroom as a substitute teacher in Indiana means more than just covering for an absent educator—it’s about keeping learning on track and making a real difference in students’ days. Whether you’re filling in for a day or taking on a long-term role, substitute teaching offers a unique blend of flexibility, purpose, and professional growth.

With ongoing teacher shortages and competitive daily pay, the demand has never been higher. In this guide, you’ll learn exactly what it takes to become a substitute teacher in Indiana, from meeting state requirements to navigating your first day on the job.

Key Things to Know About Becoming a Substitute Teacher in Indiana

Obtain at least a high school diploma or GED; many districts prefer candidates with some college credits or a bachelor’s degree.
Complete a background check through the Indiana State Police and the FBI to ensure student safety and comply with state regulations.
Register with the Indiana Department of Education’s Substitute Teacher Registry to be eligible for assignments statewide.
Understand that daily pay averages around $113, varying by district and experience level.
Prepare for flexible scheduling but anticipate occasional short-notice calls, requiring adaptability and strong classroom management skills.

What are the basic requirements to become a substitute teacher in Indiana?
What training is required for first-time substitute teachers in Indiana?
How do you apply to become a substitute teacher in Indiana?
How much do substitute teachers in Indiana make?
How do you renew or maintain a substitute teaching certificate in Indiana?
What are the responsibilities of a substitute teacher in Indiana?
How flexible is a substitute teacher’s schedule in Indiana?
What challenges do substitute teachers encounter in Indiana?
What are the benefits received by a substitute teacher in Indiana?
What legal rights do substitute teachers have in Indiana?
What are the career advancement opportunities for substitute teachers in Indiana?
Other Things You Need to Know About Becoming a Substitute Teacher in Indiana

What are the basic requirements to become a substitute teacher in Indiana?

The path to becoming a substitute teacher in Indiana might seem straightforward, yet it challenges us to reconsider what foundational qualifications truly matter. Rather than focusing solely on advanced degrees, the state emphasizes basic standards that ensure readiness and responsibility.

Key requirements to become a substitute teacher in Indiana include:

Education: A high school diploma or a GED is the minimum requirement, though some districts may insist on college credits or a degree, reflecting local variations in standards.
Age: Applicants must be at least 18 years old, underscoring maturity as a baseline for this role.
Background Check: A thorough criminal history check at multiple levels is mandatory, emphasizing safety and trustworthiness.
Screening and Recommendations: Each district performs its own evaluation and must endorse the candidate for the state-issued substitute permit, highlighting the importance of local vetting.
Permit Application: The Indiana Department of Education manages permit applications through LVIS, with each permit valid for three years and requiring reapplication upon expiration.
Work Authorization: Eligibility to work in the U.S. is required, aligning with federal employment laws.

These requirements reflect practical realities rather than traditional academic pathways, offering flexibility for those considering the role. For those seeking to strengthen their qualifications, exploring the best online associate degree in education can be a strategic choice to enhance appeal in districts with higher standards. Understanding the nuances of the Indiana substitute teacher permit qualifications is essential for anyone navigating this process.

What training is required for first-time substitute teachers in Indiana?

Training requirements for first-time substitute teachers in Indiana reflect a decentralized approach that challenges the assumption of uniform preparation. The variability underscores the importance of understanding local expectations rather than relying on state-level mandates.

Pre-hire or onboarding training: Many districts or staffing agencies require completion of a basic training or orientation session before classroom entry, covering essential procedures and expectations.
District-specific substitute teacher training: Certain districts, like Carmel Clay Schools, mandate attendance at a specific training session focused on policies, classroom management, and district culture, often unpaid and scheduled post-application.
Review of school policies and procedures: Training typically includes detailed instruction on emergency protocols, student interaction guidelines, and district-specific rules to ensure substitutes align with local standards.
Background screening and safety procedures: Though not traditional training, most districts incorporate critical information about student safety and professional conduct as part of onboarding requirements.

Because there is no standardized curriculum or required hours, understanding the substitute teacher training requirements Indiana districts impose is vital for preparedness. Prospective substitutes may benefit from exploring resources like the best online bachelors degree in special education to complement their practical training with deeper pedagogical knowledge.

To better understand what school districts are looking for, the chart below highlights the top skills substitute teachers commonly include on their resumes.

How do you apply to become a substitute teacher in Indiana?

Applying to become a substitute teacher in Indiana requires navigating both state and local systems, each with distinct roles and expectations. The process demands attention to detail and proactive communication with school districts to move from candidate to authorized substitute efficiently.

Identify Districts and Requirements: Research potential school districts carefully, as each may impose unique application prerequisites and screening procedures beyond state mandates.
Secure Employer Recommendation: Obtain a formal recommendation from a school employer, a mandatory step that confirms your candidacy and initiates your permit application through the Indiana Department of Education.
Submit Application Online: Complete the substitute permit application via the IDOE’s Licensing Verification and Information System, including payment of fees and uploading necessary documents.
Undergo Background Checks: Prepare for comprehensive background screenings required by most districts before employment can begin.
Receive and Print Permit: Upon approval, print your three-year valid permit from the LVIS portal, noting it is tied to the recommending school employer.
Complete New Hire Procedures: Attend orientation or training sessions as required and finalize employment paperwork to join the district’s substitute database.

When I spoke with a substitute teacher from Indiana who graduated locally, she described the process as “a balancing act between state protocols and district expectations.” She mentioned feeling initially overwhelmed by the need to secure a recommendation before even starting the official application but found that building relationships with district staff helped “unlock” the permit path. She reflected, “It wasn’t just about filling out forms; it was about proving I was a dependable candidate.” Her experience underscored how the process tests not only administrative readiness but also persistence and adaptability within Indiana’s educational landscape.

most schools cannot find substitute teachers

How much do substitute teachers in Indiana make?

The average substitute teacher salary in Indiana varies significantly, reflecting factors such as district budgets and assignment length. Most substitutes earn between $23,181 and $47,541 annually, with experienced or long-term substitutes reaching up to $59,000. Entry-level substitutes may start as low as $18,080, which reveals the wide spectrum of earnings within the state.

How much do substitute teachers make in Indiana depends heavily on the type of assignment. Elementary substitutes who take on longer-term roles often see salaries near $46,305 per year, or about $22.26 per hour. Meanwhile, full-time substitute roles typically range from roughly $24,716 to $36,633 annually, illustrating how placement consistency influences pay.

Despite these figures, Indiana’s substitute teacher pay lags behind the national average. The state ranks 50th out of 50, with hourly wages generally falling below the U.S. mean of $20.95. This gap raises questions about the state’s ability to attract and retain quality substitutes, especially when other states offer more competitive compensation.

The median substitute teacher salary of around $33,197 annually in Indiana reveals more than just a number: it reflects the financial realities of a profession caught between demand and limited resources. For many, this salary may not be sufficient to serve as a primary income, urging a closer look at career planning and supplemental education options like cheapest EdD programs online.

How do you renew or maintain a substitute teaching certificate in Indiana?

Renewing or maintaining a substitute teaching permit in Indiana defies the typical renewal systems found in many states by placing substantial control in the hands of local school districts rather than state mandates. This creates a dynamic where employer recommendation outweighs formal professional development requirements.

Permit Validity and District-Specificity: Each permit is valid for one school year and applies only to the recommending school employer, requiring separate permits for multiple districts.
Annual Reapplication: Permits do not renew automatically; substitutes must reapply annually through the Indiana Department of Education’s Licensing Verification and Information System (LVIS).
Employer Recommendation: Renewal hinges on a school employer’s re-recommendation, reflecting local authority over qualifications and standards rather than statewide mandates.
Minimal State Requirements: There are no statewide professional development or coursework mandates for renewal, distinguishing Indiana from states that require continuing education.
Eligibility Criteria: Substitutes must hold a high school diploma or equivalent, be at least 18 years old, and meet any additional district requirements such as background checks or orientations.
Background Verification: Maintaining a clean criminal record is essential and verified by the employing district during each renewal cycle.
Renewal Timing: Applications must be submitted within 45 days before permit expiration to preserve continuous validity, with all permits valid for the full academic year if active on the first day.
Non-Transferability of Experience: Substitute teaching experience does not count toward standard teaching license renewal, emphasizing the distinct nature of substitute permits.

What are the responsibilities of a substitute teacher in Indiana?

Substitute teachers in Indiana play a crucial role in maintaining instructional continuity and managing classrooms during the absence of regular teachers. Their responsibilities extend beyond mere supervision, demanding professionalism and adaptability to support student success effectively.

Implement Lesson Plans: Follow the regular teacher’s lesson plans closely to ensure students’ learning progresses without disruption.
Maintain Classroom Management: Enforce school policies and create a safe, respectful environment that fosters learning and discipline.
Take Attendance: Accurately record student attendance at the start of each class or school day according to school procedures.
Administer Assignments and Assessments: Distribute, explain, and collect assignments, quizzes, and tests as outlined in the lesson plan.
Provide Instruction: Teach and clarify lesson material, addressing student questions and adapting to diverse learning needs.
Supervise Students: Monitor students during classroom activities, lunch, recess, and transitions to ensure safety and appropriate behavior.
Communicate with Staff: Report significant issues or incidents to administration or regular teachers and collaborate with school personnel as needed.
Follow Professional Standards: Exhibit professionalism, flexibility, and uphold high expectations for both student achievement and behavior.
Report Mandatory Incidents: Legally required to notify Human Resources within two business days if involved in criminal charges or child abuse investigations, emphasizing accountability.
Meet School-specific Expectations: Adhere to additional standards set by individual districts that reflect local educational goals and philosophies.
Adhere to Permit Regulations: Hold a valid Indiana Substitute Permit or Teacher’s License, valid for three years and tied to the employing district, requiring reapplication upon expiration.
Undergo Background Checks: Pass mandatory criminal background checks as required by state law and district policies.

How flexible is a substitute teacher’s schedule in Indiana?

Substitute teaching in Indiana defies the typical 9-to-5 mold, offering a level of flexibility that challenges traditional employment norms. Assignments can appear unpredictably, inviting educators to engage with their work on their own terms rather than adhering to rigid schedules. This flexibility empowers substitutes to prioritize personal commitments without sacrificing professional involvement.

Yet, this adaptability demands a mindset attuned to uncertainty and opportunity alike. The ability to accept last-minute calls or plan ahead through online systems creates a dynamic work environment where control is balanced with responsiveness. It’s not just about fitting work into life, but actively shaping one’s career rhythm around life’s evolving demands.

A substitute teacher from Indiana, who graduated locally, shared how managing this balance was initially daunting. He recalled, “At first, the unpredictability felt overwhelming, especially juggling family needs. But once I embraced the system’s tools and set personal boundaries, I found a surprising peace in choosing when and where to work. It’s like having a career that respects my life, not the other way around.” This perspective reveals how flexibility in scheduling can transform from a challenge into a profound professional advantage.

What challenges do substitute teachers encounter in Indiana?

Substitute teachers in Indiana often navigate a complex work environment marked by unpredictable scheduling, variable classroom conditions, and limited preparatory time. Many face the challenge of adapting lesson plans quickly without comprehensive resources or advanced notification, which can affect classroom management and instructional continuity. Additionally, differences in district policies and experience-level expectations contribute to inconsistencies in workload and support.

Another significant challenge is meeting state-specific requirements while balancing opportunities for career growth. For detailed guidance on meeting professional standards, refer to our guide on the Indiana substitute teacher licensing requirements. This resource provides essential information to help mitigate challenges through understanding regulatory benchmarks and certification prerequisites.

What are the benefits received by a substitute teacher in Indiana?

Substitute teachers in Indiana often face the misconception that their roles come with limited benefits. However, the reality reveals a range of compensations and perks that challenge this notion and invite a closer look at what substitute teaching truly offers.

Competitive Pay: With an average hourly rate of $16.25 and potential annual earnings up to $47,541, pay varies widely based on experience and district.
Retirement Benefits: Eligibility for the Indiana Public Retirement System requires specific licensing and a minimum number of teaching days, highlighting the importance of commitment for long-term benefits.
Professional Development: Access to training and workshops enhances skills, proving that substitute positions are not static but offer growth opportunities.
Leave and Insurance: Pro-rated sick leave and health insurance may be available for those working substantial hours, reflecting a shift toward better protections.
Additional Perks: Event passes and tuition credits in some districts demonstrate that benefits extend beyond pay and insurance.

Many underestimate the rights and protections substitute teachers in Indiana can access, especially if they pursue longer-term assignments. For those weighing career options, exploring what are some jobs you can get with online bachelors degree in early childhood education could further illuminate pathways within education beyond traditional roles.

The chart below identifies in-demand subject areas in schools:

What legal rights do substitute teachers have in Indiana?

Substitute teachers in Indiana navigate a unique legal landscape that grants them certain protections while limiting others, reflecting their distinct role in the education system. These rights emphasize compensation fairness but stop short of the broader employment benefits full-time educators receive.

Permit Requirement: Substitute teachers must hold a Substitute Permit issued by the Indiana Department of Education, valid for three years and typically tied to the recommending school employer.
Minimum Qualifications: Candidates need a high school diploma or equivalent and must meet district-specific screening criteria to be eligible for substitute teaching.
Pay Parity for Long-Term Assignments: Substitutes with professional or provisional licenses working beyond 15 consecutive school days in the same position receive pay equal to full-time teachers under the school corporation’s pay scale.
At-Will Employment: Substitute teaching assignments can be altered or terminated at the discretion of the school district, with no guaranteed contracts or extended employment protections.
Limited Benefits: Unlike full-time teachers, substitutes are generally not entitled to health insurance, paid leave, or other contractual benefits.
Due Process Limitations: Employment dispute protections such as due process are usually not extended to substitutes unless they serve long-term or under specific contract arrangements.
Equal Treatment in Virtual Settings: Online substitute teaching follows the same legal rights and permit requirements as in-person roles, without additional special provisions.

What are the career advancement opportunities for substitute teachers in Indiana?

Substitute teaching in Indiana can be more than a temporary role; it offers pathways for meaningful career advancement. By leveraging experience and certification opportunities, substitutes can transition into more stable and rewarding education careers.

Becoming a Fully Certified Teacher: Many substitutes pursue full teaching certification through Indiana’s established pathways, enhancing their qualifications and job security.
Specialized Educational Roles: With additional credentials, substitutes can move into roles such as curriculum specialists or instructional coaches, influencing education beyond the classroom.
Professional Development Leadership: Experienced substitutes often lead or participate in professional development, positioning themselves as key contributors in school improvement initiatives.
Long-Term Substitute or Paraprofessional Positions: These roles provide more consistent work and can serve as stepping stones to permanent teaching assignments.

Pursuing these options requires understanding teaching certification pathways in Indiana and actively engaging in professional growth. For those exploring teaching credentials, a valuable resource is the list of easiest teaching degree programs, which can help identify accessible routes to certification and career progression.

roughly half of substitute teachers are trained

What do substitute teachers in Indiana say about their careers?

Completing the substitute teacher certification program at Riverside Community School gave me a solid foundation to confidently step into classrooms across Indiana. Working in local schools, I've appreciated the flexibility the role offers, allowing me to balance my family life while still making a meaningful difference. One of the most rewarding parts is witnessing students' growth firsthand and knowing I played a part in their educational journey. Indiana’s supportive educational network and resources have truly made this path both stable and fulfilling. - Denev
Starting my teaching career as a substitute in various Indiana schools has been a unique adventure filled with opportunities to connect with diverse student populations. The experience has sharpened my classroom management skills and deepened my passion for education. Indiana’s rich cultural heritage and community values have shaped my approach to teaching, encouraging me to foster inclusivity and respect in every classroom. This role has been foundational in my personal and professional growth. - Vincent
My journey began after finishing a program at Maplewood Academy, where I developed both the knowledge and confidence to pursue substitute teaching. The position offers incredible professional development opportunities, allowing me to explore different subjects and grade levels within Indiana’s schools. I find great satisfaction in contributing to the well-being of young people while navigating the unique challenges that come from working in a state with such diverse educational needs. It’s a career that continuously inspires me to grow and adapt. - Barry

Other Things You Need to Know About Becoming a Substitute Teacher in Indiana

Are online substitute teacher training programs in Indiana legitimate?

Online substitute teacher training programs in Indiana can be legitimate, provided they are accredited and recognized by the state’s Department of Education or reputable educational organizations. One of the most widely recognized and popular options is the Substitute Teacher Certification Program offered through Indiana’s Department of Education website and partnered platforms.

This program ensures candidates meet state requirements and gain essential classroom management skills. Another reputable option is Frontline Education’s Substitute Teacher Training

Is substitute teaching in Indiana considered full-time employment?

In Indiana, substitute teaching is generally not considered full-time employment. Most substitute teachers work on an as-needed basis, filling in for absent staff rather than holding continuous, scheduled positions. According to the Indiana Department of Education, substitute teachers are typically paid daily rates rather than salaried wages, which reflects the temporary nature of their roles. For instance, daily pay rates in many districts range from $70 to $100, depending on experience and certification, which is significantly lower than full-time teaching salaries.

Additionally, substitutes often lack benefits such as health insurance or retirement contributions that are standard for full-time employees. Data from the Indiana State Teachers Association indicates that substitute teaching hours vary widely, with many substitutes working fewer than 20 days per school year, further supporting its classification as part-time or temporary work. Therefore, while substitute teaching is vital for school operations, it does not meet the criteria for full-time employment under Indiana labor standards.

What skills do you gain as a substitute teacher in Indiana?

As a substitute teacher in Indiana, you gain a diverse set of valuable skills. You develop strong classroom management techniques by maintaining order and facilitating learning in various settings. Adaptability is essential, as you must quickly adjust to different grade levels, subjects, and school cultures. Communication skills improve as you interact with students, teachers, and staff.

You also enhance your problem-solving abilities by addressing unexpected challenges daily. Time management becomes crucial when balancing lesson plans and student needs efficiently. Additionally, you learn to foster inclusivity and support diverse learning styles, promoting positive student engagement. Experience as a substitute teacher strengthens your organizational skills through the preparation and delivery of lessons under varying conditions.

Overall, substitute teaching in Indiana builds professional flexibility and resilience, valuable for any educational or related career path. These skills position you well for future roles within education or broader fields requiring leadership and interpersonal competence.

Should you substitute teach before becoming a full-time teacher in Indiana?

Yes, substituting before becoming a full-time teacher in Indiana is generally advisable. It offers valuable classroom experience and helps you understand daily teaching dynamics. This experience can strengthen your resume and improve your chances of securing a full-time position.

Working as a substitute allows you to develop classroom management skills and adapt to different school environments. It also provides networking opportunities with school administrators and full-time teachers. These connections can be helpful during your job search.

Additionally, substitute teaching can clarify your career goals. It lets you see if teaching aligns with your expectations and strengths before committing to a full-time role. While not mandatory, it is a practical step that can ease your transition into full-time teaching in Indiana.