How to Become a Substitute Teacher in Hawaii for 2025

Co-Founder and Chief Data Scientist

Hawaii faces a persistent shortage of qualified substitute teachers, with over 30% of classrooms regularly lacking coverage in 2024. This gap disrupts student learning and strains school resources. Pursuing substitute teaching in Hawaii offers a strategic opportunity, given the state's rising demand and competitive daily rates compared to the national average.

This article, prepared by career planning experts, details essential certification requirements, application processes, and practical insights to guide prospective substitutes through overcoming hiring challenges and securing positions efficiently in Hawaii’s education system.

Key Things to Know About Becoming a Substitute Teacher in Hawaii

Applicants must hold at least a bachelor’s degree, with many districts requiring a teaching license or substitute authorization.
Hawaii’s Department of Education mandates a background check and fingerprinting before assignment approval.
Substitute pay averages around $130–$160 per day, varying by island and school level.
Completion of a state-approved orientation or training session is often required to understand classroom management policies.
Demand is highest on Oahu, with increased need during flu season and teacher shortages reported statewide.

What are the basic requirements to become a substitute teacher in Hawaii?
What training is required for first-time substitute teachers in Hawaii?
How do you apply to become a substitute teacher in Hawaii?
How much do substitute teachers in Hawaii make?
How do you renew or maintain a substitute teaching certificate in Hawaii?
What are the responsibilities of a substitute teacher in Hawaii?
How flexible is a substitute teacher’s schedule in Hawaii?
What are the benefits received by a substitute teacher in Hawaii?
What legal rights do substitute teachers have in Hawaii?
What are the career advancement opportunities for substitute teachers in Hawaii?
What challenges do substitute teachers in Hawaii face?
Other Things You Should Know About Becoming a Substitute Teacher in Hawaii

What are the basic requirements to become a substitute teacher in Hawaii?

Becoming a substitute teacher in Hawaii involves several key qualifications focused on education and documentation. These criteria ensure candidates are appropriately prepared and vetted before entering classrooms.

Educational Background: Class I substitutes must have a high school diploma or equivalent, while Class II candidates need a bachelor’s degree from an accredited institution. Class III includes teacher-trained or licensed individuals who may be exempt from certain requirements.
Certification Validity: Substitute teaching certificates for Class I and II are valid for five years and require renewal to maintain eligibility.
Fingerprinting and Background Check: All applicants must undergo fingerprinting and a comprehensive background check to ensure safety and compliance.
TB Test Clearance: A tuberculosis test clearance issued within one year of application is mandatory for all candidates.
Official Transcripts: Submission of official academic transcripts is required. Foreign credentials must be evaluated by Educational Credential Evaluators, Inc. (ECE) to verify equivalency.
Work Eligibility: Proof of legal eligibility to work in the U.S. is necessary to meet employment standards.

For those exploring the Hawaii substitute teacher certification process, having a degree or credentials aligned with the state's standards is crucial. Prospective educators may also consider reviewing the best online associate in education programs to support their qualifications.

What training is required for first-time substitute teachers in Hawaii?

Substitute teacher training requirements in Hawaii involve a structured process to ensure readiness for classroom responsibilities. The Hawaii substitute teacher certification course mandates completion of these specific training components approved by the state.

30-Hour Training Course: Candidates without formal teacher training must complete a 30-hour substitute teacher training course, which can be taken online or in person and is approved by the Hawaii Department of Education (HIDOE).
STEDI SubSkills Course: A commonly used option costing approximately $39.95, this course includes online lessons, activities, and an assessment requiring a minimum passing score of 80% to earn certification.
Hawaii DOE Module: This state-specific module is mandatory within the training and covers essential guidelines and expectations unique to Hawaii’s schools.
Certification Validity: The initial substitute teaching certificate is valid for five years, after which a re-certification course is required to maintain eligibility.
Exemptions and Re-certification: Licensed teachers and certain other groups may be exempt from the initial training but must complete re-certification after five or ten years depending on their status.
Employer Requirements: Some employers, such as Kelly Education, require additional pre-hire training and orientation beyond state mandates.

Those interested in expanding their qualifications might explore the best online education degree programs to further enhance their credentials in the education field.

How do you apply to become a substitute teacher in Hawaii?

Applying to become a substitute teacher in Hawaii means going through a clearly defined, multi-step process managed by the Hawai‘i State Department of Education. Timely submission and thorough completion of required steps are essential for progressing through the application successfully.

Application Window: Submit your application only between July 1 and March 15, as the system does not accept or process applications outside this timeframe.
Online Application Submission: Complete and submit the application through the HIDOE portal, ensuring your contact email is current and actively monitored for communications.
Application Review: Priority schools evaluate applications first and may request interviews or additional documentation to address urgent staffing needs.
Hiring Decision and Pre-Hire Documents: Successful candidates receive instructions to submit required pre-hire forms, including employment verification and official transcripts, which may take several days to obtain.
Background Check and Fingerprinting: Fingerprinting and a mandatory background check must be completed at the district office before clearance is granted to begin work.
Notification to Start Work: Upon clearance, candidates receive formal notification authorizing them to start substitute teaching assignments.

A substitute teacher from Hawaii who graduated locally reflected on the application process as “a structured but patient journey.” She described navigating the online portal as straightforward, but emphasized the importance of staying organized, especially when gathering official documents like transcripts. She recalled waiting anxiously for the background check clearance and noted that “the mandatory fingerprinting was a critical step that reassured me about the community’s commitment to safety.”

Her experience underscored how communication via email was constant and required attentiveness. She advised future applicants to prepare all materials early and keep a close eye on deadlines, sharing that “being proactive really eased the stress and made the process manageable.”

How much do substitute teachers in Hawaii make?

The average substitute teacher salary in Hawaii is approximately $43,890 per year, or about $21.10 per hour. However, this figure masks a broad salary range influenced by factors such as district, experience, and certification status. Salaries span from around $32,200 at the 25th percentile up to $64,415 for top earners at the 90th percentile. In Honolulu, the average hourly wage is slightly higher, at $21.66 per hour.

Certified substitute teachers, those holding formal teaching credentials, tend to earn more, with salaries averaging $50,387 annually and ranging between $39,747 and $53,164. This distinction highlights the premium placed on qualifications within Hawaii’s education system and is a key consideration for those wondering how much do substitute teachers get paid in Hawaii.

Despite these nominal salary figures, Hawaii ranks last nationally for substitute teacher pay. The median salary, while higher than the national average of roughly $36,000 to $39,000, does not translate to greater purchasing power due to Hawaii’s high cost of living. This economic dynamic means the real value of pay is diminished, making it essential to evaluate compensation in the context of local expenses and housing costs.

The wide salary range also reflects varying job market conditions and assignment types, with opportunities for advancement limited by a relatively inactive market. Prospective educators might explore options to improve credentials or pursue long-term roles to reach higher earning tiers. For those interested, a list of affordable online education degrees can provide information on pathways to certification and better pay.

What is the median wage for substitute teachers?

How do you renew or maintain a substitute teaching certificate in Hawaii?

Renewing a substitute teaching permit in Hawaii involves a structured timeline and adherence to specific procedural steps set by the Hawaiʻi Teacher Standards Board (HTSB). Timely renewal is critical due to the high demand for substitutes across the state.

Validity Period and Expiration: Substitute teaching permits are valid up to three years and expire on June 30 of the final year, requiring renewal to continue working.
Renewal Window: The renewal cycle begins January 1 of the renewal year, with applications accepted starting July 1 after permit expiration.
Application Access: Applicants must log in to their HTSB account online to submit the renewal application and any required documentation.
Required Documentation: Renewal may require proof of identity and satisfactory performance records, though no renewal fees apply due to state legislative funding.
Professional Fitness Check: The HTSB mandates clearance of professional fitness standards to ensure ethical and professional suitability for substitute teaching.
Processing Time and Early Submission: Since the review can take up to six weeks, early application submission is advised to prevent gaps in eligibility.
Work Eligibility During Expiration: Substitute teachers cannot work without a valid permit; expired permits must be renewed before resuming assignments.
Monitoring Renewal Status: Applicants should regularly check their HTSB transaction history online and monitor email notifications, especially with recent security updates like Multi-Factor Authentication.
Statewide Uniformity: Hawaii applies a single unified renewal cycle across all districts due to its statewide school system structure.

What are the responsibilities of a substitute teacher in Hawaii?

Substitute teachers in Hawaii are tasked with key responsibilities that ensure instructional continuity and effective classroom management when the regular teacher is absent. Their role is critical in maintaining the quality and flow of education for students. These responsibilities include:

Follow and Implement Lesson Plans: Substitute teachers must carefully execute the lesson plans left by the regular teacher to keep students aligned with the curriculum and facilitate classroom activities as directed.
Maintain Classroom Management: They are responsible for enforcing school rules, managing student behavior, and creating a respectful and orderly learning environment.
Take Attendance and Supervise Students: Accurate attendance recording and supervising students during class and recess periods are essential for student safety and accountability.
Communicate with School Staff: Reporting incidents, classroom issues, and student progress to school personnel, along with completing end-of-day reports, is required.
Administer Assignments and Assessments: Distributing, collecting, and sometimes grading homework, quizzes, or tests according to teacher instructions is part of their duties.
Provide Individual and Group Instruction: Substitute teachers may assist individual students or lead group activities to ensure comprehension of the material being taught.
Adaptability and Flexibility: They must quickly adjust to varying classrooms, grade levels, and subjects, often with limited preparation time and resources.
Comply with Hawaii DOE Policies and Training: Completion of a Hawaii DOE-approved substitute teacher training program, including the Hawaii DOE Module, is mandatory, with certification valid for five years and recertification requirements for certain substitute classes.
Tuberculosis Clearance Requirement: A valid tuberculosis clearance within one year of application is required, reflecting a state-specific health mandate for all substitute teachers.
Meet Educational and Certification Standards: Preference is given to applicants with a bachelor’s degree and completion of a State-Approved Teacher Education Program (SATEP), with three classes of substitute certification defining education and training criteria.
Fingerprinting and Background Checks: All substitutes must undergo fingerprinting and background checks at a district office prior to classroom placement.

How flexible is a substitute teacher’s schedule in Hawaii?

Substitute teaching in Hawaii offers a uniquely flexible schedule, allowing educators to accept assignments on an as-needed basis without fixed commitments. The SmartFindExpress system facilitates real-time notifications, enabling substitutes to immediately respond to available jobs and manage their workload effectively.

This flexibility is underscored by a high demand for substitutes, with the state reporting up to an 18% teacher absentee rate and unfilled substitute requests reaching 30% in some areas. Such factors empower substitutes to choose when and where to work, with no penalties for declining assignments, supporting a balance between professional and personal life.

A substitute teacher from Hawaii, who graduated locally, shared insights on navigating this flexibility: “It took time to learn the system and trust the daily calls. Some mornings I’d get a notification just before school started, which was stressful at first, but now I appreciate the freedom to say yes or no without pressure. It’s rewarding to support classrooms while fitting the job around my family’s schedule.”

How many substitute teachers want to pursue teacher certification?

What are the benefits received by a substitute teacher in Hawaii?

Substitute teachers in Hawaii receive limited benefits compared to full-time educators, reflecting their temporary and flexible role. The following outlines the key aspects of hawaii substitute teacher benefits based on current policies.

Health Insurance: Substitute teachers do not receive employer-sponsored health insurance or medical benefits through the Hawaii Department of Education.
Retirement Plans: They are not enrolled in the state’s pension system unless they transition to permanent full-time positions.
Paid Leave: Substitutes are not entitled to paid leave or holidays, regardless of assignment length.
Salary Structure: Pay is daily-based, ranging approximately from $157 to $178, without additional compensation for holidays or overtime.
Job Flexibility: Many substitutes value the ability to choose assignments and schedules, providing work-life balance advantages.

This limited benefits package highlights why many consider pursuing permanent roles to access full employment benefits. For those interested in advancing their qualifications, exploring the cheapest masters in educational leadership may support transitioning to full-time educator status.

What legal rights do substitute teachers have in Hawaii?

Substitute teachers in Hawaii operate under distinct legal conditions that set them apart from full-time educators. Their rights are defined primarily by state contracts and Department of Education policies rather than union agreements.

Non-union status: Substitute teachers are not members of the Hawaii State Teachers Association (HSTA), so they do not benefit from union-negotiated collective bargaining agreements.
Pay structure: Substitutes receive a daily rate ranging from $143.99 to $169.34 based on experience, with legislative efforts aiming to equalize pay for those working 90 days or more to match entry-level full-time teachers.
At-will employment: Substitute teachers have no guaranteed re-employment or specific school assignments, reflecting the at-will nature of their contracts.
Certification requirements: They must complete a State-Approved Teacher Education (SATE) program or hold a valid teaching license, with certification valid for five years.
Employment eligibility: Proof of legal eligibility to work in the U.S., such as the I-9 form, is mandatory.
Limited benefits and protections: Substitutes do not receive union-negotiated health benefits, seniority, or grievance rights, and temporary assignments as Educational Officers can affect their union seniority and insurance plans.
Consistent requirements for online teaching: Certification and employment criteria remain the same regardless of whether teaching occurs in-person or online.

What are the career advancement opportunities for substitute teachers in Hawaii?

Substitute teaching in Hawaii offers a flexible entry point into education but limited direct benefits and advancement without further steps. Career advancement opportunities for substitute teachers in Hawaii mainly focus on transitioning into permanent roles within the HIDOE.

Becoming a Fully Certified Teacher: Substitute teachers can pursue full certification and apply for permanent teaching positions, gaining access to benefits and job security.
Long-Term Substitute Assignments: Some substitutes secure long-term roles that may offer limited benefits and greater stability compared to daily assignments.
Professional Development: While structured support is limited for substitutes, engaging in training can improve chances of moving into full-time roles.

Advancing to a full-time position remains the primary path to access health insurance, retirement plans, and paid leave. Those researching how to become a full-time teacher in Hawaii should consider leveraging substitute experience as a stepping stone and may explore educational pathways such as what is the shortest EdD online degree to enhance qualifications and career prospects.

What challenges do substitute teachers in Hawaii face?

Substitute teachers in Hawaii contend with unpredictable work patterns, significant administrative delays, and heightened financial pressures due to the state’s high cost of living. Navigating the complex application process adds an extra layer of difficulty, particularly when meeting stringent credentialing standards. Addressing these challenges requires effective time management, proactive communication with school districts, and a thorough understanding of the necessary qualifications, such as learning the Hawaii substitute teacher licensing requirements.

Here's What Substitute Teachers in Hawaii Have to Say About Their Careers

Completing my substitute teaching program at Kaimuki High School provided a solid foundation that made stepping into the classroom feel much more manageable. Starting my career in a local school allowed me to connect deeply with students and understand the unique cultural blend that Hawaii offers. The warmth and openness of the community have truly inspired me to grow not just professionally but personally as well. I’m proud to contribute to an environment where students feel valued and supported every day. This journey has been both rewarding and energizing. Finn
Beginning as a substitute teacher in a local school gave me the flexibility to explore different grade levels and teaching styles, which was invaluable for my professional development. Finishing my program at Lahaina Intermediate School gave me the confidence to handle diverse classroom settings while appreciating the rich Hawaiian culture that influences education here. The chance to positively impact young people’s lives amidst such a vibrant community has been profoundly fulfilling. This role has opened doors for career advancement that I hadn’t anticipated when I first started. Keiko
What I love most about substitute teaching in Hawaii is the unique opportunity to engage with students in an environment shaped by incredible natural beauty and cultural diversity. After completing my program at Mililani High School, I began working in a local school and quickly realized how deeply education is tied to community well-being here. Being part of that connection and seeing the positive effects on youth has been a powerful motivator for me. This experience has enriched my perspective and fueled my passion for education like nothing else. Adele

Other Things You Should Know About Becoming a Substitute Teacher in Hawaii

Are online substitute teacher training programs in Hawaii legitimate?

When considering online substitute teacher training programs in Hawaii, legitimacy and recognition by educational authorities are paramount. The American Board for Certification of Teacher Excellence (ABCTE) offers a widely respected online substitute teacher certification program that is recognized in multiple states, including Hawaii. ABCTE’s program is known for its comprehensive curriculum and flexible online format, making it a popular choice for those seeking credible certification without attending in-person classes.

Another notable option is the Substitute Teaching Institute, which provides specialized training focused on classroom management and instructional strategies applicable nationwide. Although less formal than ABCTE, it offers practical skills for aspiring substitutes and is valued for its user-friendly online platform.

Both programs provide legitimate pathways to becoming a certified substitute teacher in Hawaii, with ABCTE standing out for its formal recognition and certification rigor. Prospective substitutes should verify Hawaii Department of Education requirements to ensure chosen training aligns with state standards.

Is substitute teaching in Hawaii considered full-time employment?

Substitute teaching in Hawaii is generally not considered full-time employment due to the nature of the work. Most substitute teachers are hired on a daily or temporary basis without guaranteed consistent hours. According to the Hawaii State Department of Education (HIDOE), substitutes are typically called in to fill in for absent teachers and do not have fixed schedules, which limits their classification as full-time employees.

Additionally, substitute teachers in Hawaii usually do not receive benefits such as health insurance or retirement plans, which are standard for full-time staff. The average daily pay for substitute teachers in Hawaii ranges from approximately $130 to $170, depending on qualifications, but the lack of consistent daily assignments means income can be irregular.

The HIDOE website and the Hawaii Education Association highlight that substitute teaching is often considered part-time or casual employment. Therefore, while substitute teaching can provide valuable experience and supplemental income, it does not meet the criteria for full-time employment in Hawaii.

What skills do you gain as a substitute teacher in Hawaii?

As a substitute teacher in Hawaii, you gain valuable skills in classroom management, adaptability, and communication. You learn to quickly adjust to different teaching environments and student needs. This role requires clear and effective communication with students, staff, and administrators, enhancing your interpersonal abilities.

You also develop strong organizational skills by following lesson plans and maintaining classroom order. Managing diverse student behaviors and learning styles helps you build patience and problem-solving skills. Additionally, you gain experience in delivering instructional content across various grade levels and subjects, which broadens your teaching versatility.

Working as a substitute teacher fosters professionalism and responsibility, as you must uphold school policies and support student learning in the absence of regular teachers. These skills are transferable and valuable for a long-term career in education or related fields.

Should you substitute teach before becoming a full-time teacher in Hawaii?

Yes, substituting before becoming a full-time teacher in Hawaii is often a beneficial step. It provides practical classroom experience and familiarizes candidates with the local education environment. Substitute teaching helps build essential skills such as classroom management, lesson delivery, and student engagement. It also allows individuals to network with school staff and administrators, which can improve chances of securing a full-time position.

Additionally, substitute teaching offers flexibility and income while completing certification requirements. It can serve as a trial period to confirm one’s interest and fit for the teaching profession. However, it is important to note that substitute teaching alone does not replace the need for formal teacher certification in Hawaii. Candidates must still meet state licensure standards to become full-time educators.

In summary, substitute teaching is a valuable preparation phase that enhances readiness and competitiveness for full-time teaching roles in Hawaii’s public schools.

References:

Hawai'i Department of Education. (n.d.). Salaries, Benefits, and Support. teachinhawaii.org.
Hawai'i State Department of Education. (n.d.). Become a Substitute Teacher. hawaiipublicschools.org.
Hawai'i State Teachers Association. (n.d.). Substitute teachers, PTTs, and PPTs eligible for unemployment. HSTA.
Hawaii Teacher Standards Board. (n.d.). License and Permit Information. HTSB.
Lee, S. (2022, January 20). Here’s Why Substitute Teachers Are In High Demand But Short Supply In Hawaii. Honolulu Civil Beat.
Zippia. (2025, January 8). Substitute Teacher Education Requirements. zippia.com.