Substly Review 2025: Pricing, Features, Pros & Cons, Ratings & More

Substly is a SaaS (Software as a Service) management platform that is specifically designed to assist small and medium-sized businesses (SMBs) in the efficient administration of their software subscriptions, user access, and associated costs. It offers a centralized dashboard that enables IT and finance teams to monitor usage, administer licenses, and ensure compliance with licensing agreements by providing visibility into all SaaS applications used across an organization.

Users value Substly's user-friendly interface and simplicity of usage. It has been acknowledged for offering a thorough summary of software expenses and usage, which supports internal reporting and decision-making procedures. The platform is a useful tool for SMBs trying to simplify their SaaS operations because of its efficacy and simplicity.

As the team searched for one of the top SaaS management platforms, software specialists from Research.com analyzed what Substly has to offer in comparison to other SaaS management solutions. The purpose of this thorough Substly review was to assist anyone searching for SaaS management software for their business in comprehending the advantages and disadvantages of Substly and determining whether it is the right choice for them.

What's New in Substly?

Substly has included fresh improvements aimed at easing the user experience since the publication of this article.

Here are some of the few features and enhancements:

Subtly Entities

Multiple "entities" or workspaces can now be created inside a single account with Substly. To guarantee that users only access information pertinent to their tasks, this feature enables enterprises to manage data and access across subsidiaries, departments, or regions independently.

Weekly Digest Emails

Every Monday, administrators receive a summary from a new Weekly Digest feature that highlights recently discovered services, underutilized or unsanctioned applications, and impending subscription renewals. This proactive strategy lowers the risk of shadow IT and helps minimize costs.

Enhanced Dashboard Overview

A more thorough view of software usage, expenses, and user access is now available on the Substly dashboard thanks to an update. Better decision-making is now made possible by users' rapid access to spend specifics, impending renewals, and service/user information.

Browser Extension for Shadow IT Detection

These latest developments highlight Substly's commitment to assisting businesses in offering useful SaaS management services while adjusting to changing labor needs. Through the integration of appropriate SaaS management requirements, the platform keeps evolving as a user-friendly and adaptable solution.

These latest developments highlight Substly's commitment to assisting businesses in offering useful SaaS management services while adjusting to changing labor needs. Through the integration of appropriate SaaS management requirements, the platform keeps evolving as a user-friendly and adaptable solution.

When writing this Substly review, users can select three pricing plans based on their needs and the features that suit them best. The three plans offer various subpackages. Users can request a demo to see how the platform works.

Find below an overview of the inclusions and price plan. Users can get a pricing quotation and free trial by contacting their sales team.

Subscription and Vendor Management - $105/month

• Multi-source engine for discovering subscriptions and vendors
• Contract management and renewal alerts
• Detect Shadow IT effortlessly
• Automated spend tracking and forecasting for smarter budgeting

Advanced User and License Management - $210/month

• Everything in Subscription and Vendor Management +
• Detect unused accounts and unsanctioned usage with ease
• Streamline off-boarding process
• Monitor SaaS tools for usage insights

Customization for Enterprise Needs - By quote

• Everything in User & License Management +
• Integrate systems via custom APIs
• Manage multiple AD tenants and subsidiaries from one place
• Custom Reports & Analyses

What Sets Substly Apart

Nowadays, most customers are looking for what Substly offers as a SaaS management tool. By reading this review, users may learn the benefits and drawbacks of utilizing this platform and why its features make it a reliable choice.

• Centralized SaaS Oversight: Substly provides a single dashboard that unifies user access, expenditure, and all software subscriptions. This aids businesses in getting rid of redundant software, effectively handling renewals, and monitoring team utilization.

• Shadow IT Detection: Substly improves security and compliance by exposing hidden software risks through features like browser extensions and usage tracking that assist in detecting unauthorized or unapproved apps (Shadow IT).

• Automated Cost Tracking: Substly provides financial insights that assist organizations in optimizing their expenditures and minimizing waste from underutilized or unused software licenses by automating the tracking of subscription prices and budget estimates.

• Limited Advanced Integrations: Substly lacks deeper interfaces with a wider range of corporate technologies (such as Okta and Salesforce), which may limit capability for larger enterprises with complicated ecosystems, even though it integrates with popular platforms like Google Workspace and Microsoft 365.

• Feature Set May Be Basic for Enterprises: Larger businesses could find Substly's feature set too constrained because it is primarily intended for SMBs (small and medium-sized businesses), particularly when it comes to advanced reporting features, custom processes, and API access.

• No Mobile App: Substly does not currently have a dedicated mobile application, which may be a disadvantage for administrators or users who would rather have access while on the move to track SaaS usage or get warnings.

Before beginning their software search, the organization advises clients to list the SaaS management features they would want to see. Users can select features that fit their budget by using a summary of the most important variables.

• Subscription and Vendor Management: Discovers and compiles all SaaS subscriptions and providers utilized by a company automatically. Tracking renewals, avoiding duplicating tools, and improving vendor relationships are all made easier with this functionality.

• User and License Management: Gives a clear picture of who can access what software. It guarantees that departing workers do not keep access to company apps, streamlines onboarding and offboarding, and cuts down on licensing waste.

• Spend Tracking and Budget Insights: Substly gives companies the ability to track software expenses in real time, segment them by job or department, and project future expenditures, enabling finance teams to make well-informed choices.

• Shadow IT Detection: Substly helps IT companies fix security flaws and enforce compliance requirements by detecting unapproved or untracked program usage through browser extensions and data tracking.

• Weekly Digest Reports: Substly helps decision-makers stay proactive by automatically sending out weekly summary emails that highlight new services, underutilized apps, and impending renewals. This eliminates the need for human data mining.

Substly provides a smooth platform integration to improve the user experience. The platform integrates with Google Workspace (GSuite) and Microsoft 365.

However, if an issue arises during integration, contact their Help Center. 

This evaluation gives a summary of the various tools used in the Substly software. Users can visit the website and explore the platform to learn more about the features of the software.

Benefits of using Substly

There are numerous advantages to using Substly’s various functions for SaaS management.

Cost Optimization

Businesses may cut waste and save money on SaaS spending by using Substly to find underutilized, duplicate, or unused software subscriptions.

Improved Security and Compliance

Substly strengthens data security and regulatory compliance by ensuring that only authorized applications are being used with features like license tracking and Shadow IT identification.

Streamlined User Management

By clearly identifying who has access to which apps, Substly makes onboarding and offboarding easier. This guarantees that previous employees are quickly removed and that new users are set up correctly.

Time-Saving Automation

Without human tracking, automated alerts for app discovery, spend reports, and renewals let teams stay ahead of important tasks and save crucial administrative time.

Clear SaaS Visibility

It is simple to make well-informed decisions and keep teams under control with Substly's unified dashboard, which provides a clear overview of all subscriptions, users, and prices.

What business types use Substly?

Although Substly is primarily intended for small and medium-sized businesses (SMBs), some departments inside larger corporations may find it helpful due to its adaptable features. Below is a summary of the kinds of businesses that usually use Substly: SMBs, startups and scale-ups, financial and operation teams, IT and security teams, and agencies and consultancies.

Best 5 Alternatives to Substly

To assess Substly impartially, the team also incorporated information from trustworthy sources and datasets. The staff at Research.com is aware that every business and sales force has unique requirements, and that Substly’s solution may only be effective for a select few. The team has determined the best substitutes for Substly after careful evaluation.

1. Torii

Torii is a SaaS management platform of corporate quality that provides extensive connections with Okta, Netsuite, and Salesforce, as well as automated workflow and app discovery. This platform is ideal for larger organizations seeking features related to compliance and comprehensive SaaS lifecycle management.

2. Zylo

Zylo assists mid-sized to large corporations with contract administration, optimizing licensing, and tracking shadow IT. It is excellent at offering comprehensive statistics on software usage and spending in big businesses.

3. BetterCloud

By concentrating on SaaS operations and security, BetterCloud empowers IT organizations to design automated processes for policy enforcement, app configuration, and user onboarding and offboarding. Companies that prioritize data governance will find it particularly effective.

4. Blissfully (now part of Vendr)

Blissfully helps businesses manage vendor relationships, team-specific software access, and renewals in one location by combining procurement and SaaS management operations. It is particularly helpful for teams in charge of finance and procurement.

5. G2 Track

With the extra advantage of incorporating actual user reviews and ratings from G2's ecosystem, G2 Track, a product of the G2 review platform, assists companies in tracking spend, managing renewals, and monitoring app usage. This product is particularly beneficial for small and medium-sized businesses (SMBs) who place a high priority on finance and app evaluation.